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Local Public Agencies and MoDOT

Summary from November 2010 Meeting. Local Public Agencies and MoDOT. Meeting Agenda. 1. Statewide Meeting Findings. 2. Project Areas to Improve. 3. Items within Project Areas to Improve. 4. Your ranked priorities. 5 . Conclusion and Next Steps.

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Local Public Agencies and MoDOT

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  1. Summary from November 2010 Meeting Local Public Agencies and MoDOT

  2. Meeting Agenda 1. Statewide Meeting Findings 2. Project Areas to Improve 3. Items within Project Areas to Improve 4. Your ranked priorities 5. Conclusion and Next Steps

  3. Prioritized Project Areas for Improvement 3. Project Admin 2. NEPA Process 1. Plans, Specs & Estimating 4. QBS Process 5. Project Diaries 6. Other

  4. Plans, Specifications and Estimating • Timeliness of responses and reviews • Lack of flexibility • Lack of education • Inconsistencies across MoDOT district lines • Lack of communication

  5. National Environmental Policy Act (NEPA) Process • Lack of understanding/knowledge • Timeliness • Changes made mid-project

  6. Project Administration • Obtaining clear direction from MoDOT • Inspections • Closing out projects/audit • Changes in Personnel

  7. Qualification-Based Selection (QBS) Process • Lack of flexibility • Lack of consistency/communication • Lack of knowledge/education • Timing issues

  8. Project Diaries • Lack of knowledge of requirements for federal aid projects • Lack of consistency • Handwritten or electronic diaries – technological boundaries

  9. Other • Roles and responsibilities • Clear definition and oversight • Communication and clarification from FHWA • The appeal process • Utilities

  10. Prioritized Items within Project Areas • Obtaining clear direction from MoDOT (42 votes – PS&E) • Timeliness of responses and reviews (36 votes – PA) • Lack of flexibility (17 votes – PS&E) • Lack of understanding/knowledge (16 votes – NEPA) • Roles and responsibilities (16 votes – Other) • Timeliness (14 votes – NEPA) • Changes made mid-project (14 votes – NEPA) • Lack of Flexibility (14 votes – QBS)

  11. Conclusion and Next Steps • We will tally the priorities identified today and use them to outline our regional action plan. • Our District Design Division staff is preparing an action plan by April 1, 2011 for NEPA training in the region. • Construction and Materials staff is completing an action plan by April 1, 2011 for project roles and responsibilities (along with best practices and work samples). • MoDOT’s LPA Administrator will complete an action plan for the timeliness of the review process by April 1, 2011. • You will receive an e-mail from this District no later than mid-April outlining our regional action plan.

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