School and Campus Safety Forum March 2014

1. School and Campus Safety Forum March 2014 www.dcjs.virginia.gov

2. History-Higher Education • 2004 Office of Campus Police and Security (OCPS) created • Through OCPS it was discovered Virginia’s institutions of higher education provided many excellent practices in the prevention of crime • DCJS created a means to publicly certify exemplary institutions of higher learning as a Certified Crime Prevention Campus in 2013. (CCP Campus) www.dcjs.virginia.gov

3. Goal of the Program The goal of the CCP Campus program is to publicly recognize and certify colleges and universities that have implemented a defined set of community safety strategies as part of a comprehensive campus safety effort. This certification approach is similar to the approach used in professional accreditation. www.dcjs.virginia.gov

4. Goal of the Program Among the significant community safety strategies addressed in this program are: • Reducing violence and the fear of crime though team programs and approaches inclusive of students and staff, • Ensure availability of trained professional crime prevention staff knowledgeable in the most up to date prevention techniques and information, • Ensure collaboration with localities and other programs to assist student and staff, • Ensure statutory compliance regarding security policies and measures, www.dcjs.virginia.gov

5. Goal of the Program Continued: • Ensure emergency readiness through crisis planning, • Ensure ready response to safety concerns through requiring 24-hour patrols, and • Demonstrate the desire for a safer campus through implementation of additional proven safety and prevention programs. www.dcjs.virginia.gov

6. Program Benefits and Rewards • Preference in DCJS Byrne GrantMemorial Fund application process will be given to colleges or universities that are either seeking certification (Officially entered the process) or have already been certified. Colleges or Universities seeking certification will be given Special consideration if seeking grants specifically to implement programs that satisfy core requirements of the certification process. Grants are awarded based on the availability of funding. www.dcjs.virginia.gov

7. Program Benefits and Rewards • Marketing the College or University Some in the community program (CCPC) have included information about their certification in marketing themselves to industry and business. www.dcjs.virginia.gov

8. Program Benefits and Rewards • Use of the certification to strengthen federal grantsapplicationsrequiring a demonstration of collaboration. www.dcjs.virginia.gov

9. Program Benefits and Rewards • The application process identifies weaknesses and strengthsin crime prevention efforts. One Police Chief, who took a hands-on approach and was very involved in the process, stated that the process was valuable to him as a Chief in, “identifying the internal operations of many of the community services that might not otherwise be known to him.” • The application process provides informationand an in-depth evaluation of the available prevention resources in the community and on the campus. This information may be used in reports to the governing board, included in yearly reports or developed into a campus resource guide for students and faculty. www.dcjs.virginia.gov

10. Program Benefits and Rewards • The program road signs, and other uses of the CCP Campus logoserve as a visual reminder of the college or university’s resolve to prevent crime. www.dcjs.virginia.gov

11. The Process for Certification • The process is the same for all colleges and universities but the evaluation is not a comparison to others, which may have more or less resources. Small Resources BIG Resources www.dcjs.virginia.gov

12. The Process for Certification • DCJS staff provides technical assistance throughout the process to insure that the applicant has put forth their best efforts and also to ensure compliance with the guidelines. www.dcjs.virginia.gov

13. The Process for Certification The process for certification consists of five phases: Enrollment; Application Development; Application Review; Verification; and Board Review. www.dcjs.virginia.gov

14. Enrollment Potential applicants must first enroll in the program before submitting any part of the CCP Campus application. Applicants are required to complete a: Statement of Intent and a Resolution of Participationform Once DCJS receives both forms, the locality is officially enrolled in the program. www.dcjs.virginia.gov

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17. Application Development Once enrolled, the locality begins to develop its CCP Campus application by preparing detailed summaries. Localities have twelve months to complete this process and may apply for an extension of up to six months if necessary. www.dcjs.virginia.gov

18. Detailed Summaries (Drafts) Summaries include: program history, program operation, goals and objectives, major accomplishments to date, and an evaluation of each core and optional program element. www.dcjs.virginia.gov

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20. Application Development There are twelve (11) core standards or elements and four optional elements that all applicants must meet in order to be certified. Refer to the Brochure under: “CORE CAMPUS ELEMENTS & “OPTIONAL CAMPUS ELEMENTS” www.dcjs.virginia.gov

21. Application Development DCJS staff has developed a review method that allows the applicant to maximize their completion of the application and shorten the review time required. Staff will provide a model template of the application to the coordinator at this phase. www.dcjs.virginia.gov

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24. Application Review and Onsite Verification • Once the applicant has completed its application and submitted all corrected element to DCJS, staff members conduct a verification of the programs reported in the application. • This may be done by on-site visits for some elements or proof review for others • Upon completion of the verification, DCJS compiles all the information collected and prepares a brief outlining the application for the Criminal Justice Services Board (CJSB) Subcommittee. www.dcjs.virginia.gov

25. Application Review and Onsite Verification Once the subcommittee has completed its review of the brief, the subcommittee meets with DCJS staff to review the full application and to determine their recommendation for the full CJSB. Recommendations may be: -denial, -approval, -approval with conditions or -extension for additional information to be received. The subcommittee makes its recommendation by way of motion a the next CJSB meeting. www.dcjs.virginia.gov

26. Once Approved • DCJS Crime Prevention Staff will arrange for presentation of the first street sign and framed recognition. • Additional signs may be purchased by the applicant • Appropriate location (meeting etc.) for presentation will be selected by applicant and coordinated with DCJS staff • Applicants must undergo a recertification process every three years. www.dcjs.virginia.gov

27. Certified Crime Prevention Campushttp://www.dcjs.virginia.gov Rick Arrington 804-371-0863 rick.arrington@dcjs.virginia.gov www.dcjs.virginia.gov