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MICROSOFT WORD 2007

MICROSOFT WORD 2007. INTRODUCTION. Changing Views. Click VIEW tab on ribbon Print Layout (default) Shows document as if printed Full Screen Reading Like reading a book Advance by using Page Down key Web Layout Outline Way to plan and organize a document

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MICROSOFT WORD 2007

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  1. MICROSOFT WORD 2007 INTRODUCTION

  2. Changing Views • Click VIEWtab on ribbon • Print Layout (default) • Shows document as if printed • Full Screen Reading • Like reading a book • Advance by using Page Down key • Web Layout • Outline • Way to plan and organize a document • Can be used as basis of Table of Contents

  3. CREATE 5 PARAGRAPHS OF “RANDOM TEXT” INSTANTLY • =rand(5,2) • Then press ENTER • 1st number in the brackets will give you # of paragraphs • 2nd number represents # of sentences in eachparagraph • Text actually gives some info about using WORD features • Use this to SAVE TIME when you want to practise

  4. Paste Techniques • COPYand Paste • CLIPBOARDgroup Dialogue Box Launcher • Copy objects as required • Note objects being added to Clipboard • May be text, graphics, tables, etc • Paste objects • objects always appear at insertion point • Double click object, or right click and choose PASTE from menu • PASTE ALL buttonin Clipboard

  5. ADD THE "PAGE SETUP" ICON TO THE “QUICK ACCESS TOOLBAR” • Click on theCUSTOMIZE QUICK ACCESS TOOLBAR button > CUSTOMIZElink > PAGE SETUP Command > ADDbutton > OK button

  6. Spelling and Grammar • REVIEWtab, SPELLING & GRAMMAR button • You are responsible for ensuring that suggested corrections really are correct • May ignore errors • May add words to dictionary

  7. SPECIFY THAT WORD WILL NOT CHECK GRAMMAR “AS YOU TYPE” OFFICEbutton > WORD OPTIONS button > PROOFINGlink > De-select: MARK GRAMMAR ERRORS AS YOU TYPE

  8. Find and Replace • HOMEtab, EDITINGgroup, REPLACEbutton • Note by clicking MOREbutton--additional options appear

  9. Autoformat • Click the MICROSOFT OFFICE button >WORD OPTIONS > CUSTOMIZE • In the WORD OPTIONS dialog box, in THE CHOOSE COMMANDS FROM list , click ALL COMMANDS. • In the list of commands in the selected category, click AutoFormat > ADD.   • you can also add the AutoFormat Nowcommand. • When you click on the new AutoFormatbutton, you can choose the button to customize • Pre-set formatting starts when you enter text properly • Typing “1.” (withoutquotes), then a space into Word starts a numbered list

  10. NUMBERING • Change The Selected Text To An Outline Numbered List. • HOME tab > PARAGRAPHgroup > Multilevel List icon • Specify that page numbers will appear as uppercase Roman Numerals in a FOOTER: • INSERTtab > HEADER/FOOTER group > PAGE NUMBER button drop-down arrow > FORMAT PAGE NUMBERS > NUMBER FORMAT drop-down arrow > select the format you want

  11. Non-Breaking Spaces/Hyphens • Allows you to keep multiple words on the same line, e.g. phone numbers • For a non-breakingSPACE • Press ctrl+shift+spacebar • For a non-breaking HYPHEN • Press ctrl+shift+_ (underscore)

  12. Line Breaks/Click and Type • Turn on: SHOW/HIDE button to see the following: • Line Break allows user to force text to the next linewithout inserting a paragraph • Press shift+enter • “Click and Type” allows user to double click anywhere on page to begin typing • Note how alignment marks change with cursor position

  13. Line Spacing/Paragraph Spacing • HOMEtab > PARAGRAPHgroup > LINE SPACING button, drop-down arrow > select the number you want • HOMEtab > PARAGRAPHgroup > click the DIALOGUE LAUNCHER, increase the spacing as needed

  14. Tab Stops • PAGE LAYOUT tab, PARAGRAPHgroupdialog box launcher,TABSbutton, (bottom-left of dialog box) type a number in “TAB STOP POSITION” • Choose • ALIGNMENT • LEADERS • Click “SET” button, for EACHtab you set

  15. Tab Stops cont. • To clear tabs • Click tab on ruler and drag it off, release mouse key • PAGE LAYOUT tab, PARAGRAPHgroup dialog box launcher,TABSbutton, select TAB from list, click CLEAR button (bottom of dialog box), OR: • CLEAR ALL button (bottom-right of dialog box)

  16. Change Margins • PAGE LAYOUT tab, MARGINSbuttondropdown menu • May use defaults provided • CUSTOM MARGINS at bottom • Opens PAGE LAYOUT dialogue • May enter desired numbers

  17. PRINT IN REVERSE ORDER • OFFICEbutton > button > ADVANCEDlink > PRINTcategory (scroll down to “Print” category) > PRINT PAGES IN REVERSE ORDER

  18. PAGE BORDER/THEMES • PAGE BORDER: • PAGE LAYOUT tab > PAGE BACKGROUND group > PAGE BORDER button > • Select the type, weight of border, and where you want to the border line > OK • THEMES: • PAGE LAYOUT tab > THEMESbutton (at left margin) > select the one you want

  19. Formatting Tricks • Convert text to small caps • Select text, HOMEtab, FONTgroup dialogue launcher, add check mark to  SMALL CAPS checkbox OR: SHIFT + F3 • button • Add borders to paragraphs • Select paragraph(s), HOMEtab, Paragraphgroup, Borderbutton dropdown, Borders andShading, choose options from dialogue

  20. SHADING • Remove shading from behind a Paragraph • HOMEtab > PARAGRAPHgroup > FILLicon > select: NO COLOR • ADD shading to selected cells in a Table • Select the cells > TABLE TOOLS toolbar > DESIGN tab > select the: • SHADINGdrop-down arrow,and select the shading colour you would like

  21. STYLES • HOMEtab > STYLES group >hover your cursor over the styles to see the “title” of the style > select the style you want • If you do not see the style you want, click on the MOREbutton to see additional styles

  22. Modify Styles • HOMEtab > STYLES group >click the DIALOGUE BOX LAUNCHER • Select the STYLE to modifyand click the drop downtriangle, choose Modify • Make changes as requiredin the Modify Styledialogue

  23. HEADERS/FOOTERS INSERT > select either HEADER buttonorFOOTERbutton When you select a HEADER, click On the drop-down arrow and select a “style” • To have a “different” header or footer than the rest of the document, go to: INSERT > HEADER > INSERT HEADER/FOOTER TOOLS toolbar > DESIGNtab > OPTIONSgroup > select

  24. HEADERSHEADERS/FOOTERS cont. To insert page numbers: HEADERS FOOTER toolbar > DESIGNtab > HEADER AND FOOTERgroup >PAGE NUMBER button, drop-down arrow > select where you want the footer, and then the style To Specify that the header used in the current section of the document will be different from the one used in the previous section: click on the LINK TO PREVIOUSbutton in the NAVIGATION group

  25. INSERT A SYMBOL WITHOUT USING THE KEYBOARD • INSERT> at top-right: SYMBOL > select the symbol you would like

  26. INSERTING A TEXTBOX • INSERTtab > TEXTgroup > TEXTBOX button > at the bottom, select • DRAW TEXT BOX

  27. TEXT WILL WRAP IN THE FORM OF A SQUARE AROUND THE GRAPHIC. • Select the graphic > DRAWING TOOLS toolbar > FORMAT tab > ARRANGEgroup > POSITIONbutton, drop-down arrow > MORE LAYOUT OPTIONS at bottom> TEXT WRAPPINGtab > SQUARE > OK

  28. OBJECTS • Bring a selected drawing object in front of the other object. • DRAWING TOOLS toolbar > FORMATtab >ARRANGEgroup > BRING TO FRONT button • Flip the selected object HORIZONTALLY from left to right using a draw command • DRAWING TOOLS toolbar > FORMATtab >ARRANGEgroup > > ROTATEbutton drop-down arrow > FLIP HORIZONTAL

  29. SECTION BREAKS • PAGE LAYOUT tab > PAGE SETUP group > BREAKSbutton> SECTION BREAKS Category > select the type Of Section Break you want i.e.: NEXT PAGE

  30. COLUMNS • PAGE LAYOUT tab,PAGE SETUPgroup >COLUMNSdrop-down arrow >select how many columns you want

  31. Columns cont. • May split one column into 2 or more • Select text then PAGE LAYOUT tab, PAGE SETUPgroup, TABSbutton, COLUMNbutton, choose number of columns • Can force text into NEXT column before CURRENT column filled • PAGE LAYOUT tab, • PAGE SETUPgroup, • BREAKS button • choose a Column break

  32. Text to Tables • Text must be separated, often by tabs or commas, for this to work • Selecttext required to be converted • INSERTtab, Tablebutton, Convert Text to Table…, • accept default rows and columns, or change ifrequired

  33. APPLY STYLES TO A TABLE/AUTOFIT CONTENTS • TABLE TOOLS toolbar DESIGNtab TABLE STYLES group • Select a style • AUTOFIT TO CONTENTS • Select the table • TABLE TOOLS toolbar > LAYOUTtab > CELL SIZE group > AUTOFITbutton, drop-down arrow > AUTOFIT CONTENTS

  34. COLUMNS IN A TABLE TO HAVE THE SAME WIDTH • Select the columns > TABLE TOOLS toolbar > LAYOUTtab > CELL SIZE group (in the middle) > DISTRIBUTE COLUMNS button

  35. CHANGE THE OUTSIDE BORDER OF A TABLE TO “X” POINTS • Right-mouse click on the table >TABLE PROPERTIES > • At the bottom of the dialog • box, click on the Button (at the bottom) > At the left, select the GRIDicon > In the WIDTH drop-down list, Select: the # of pt. you would like

  36. HEADER ROW OF A TABLE/APPLY STYLE TO A TABLE • TABLE TOOLS toolbar > LAYOUTtab > DATAgroup >REPEAT HEADER ROWS button • APPLY A STYLE: • Select the table • TABLE TOOLS toolbar > DESIGN Tab > select a style from The TABLE STYLES group i.e. “Light Shading Accent 1”

  37. SORTING A COLUMN IN A TABLE • Select the column • Table Toolstoolbar> Layouttab >Datagroup> Sort • In the SORT BY textbox, select which column you would like, and choose ASCENDINGorDESCENDING

  38. DIVIDE A TABLE INTO 2, HORIZONTALLY/MERGE CELLS • TABLE TOOLS toolbar > LAYOUTtab > MERGEgroup > SPLIT TABLE button • MERGE SELECTED TABLE CELLS: • TABLE TOOLS toolbar > LAYOUTtab > MERGE group > MERGE CELLS button

  39. SAVE AS A WEB PAGE • OFFICEbutton > SAVE AS > at the bottom of list: OTHER FORMATS > in the “type” drop-down list, select: SAVE AS WEB PAGE > give it a filename > • You can give a “TITLE” to a web page: by clicking on the CHANGE TITLE button, at the bottom on the dialog boxNote: a TITLE is not a filename • Key in the title > OKbutton > SAVEbutton

  40. WITHOUT LEAVING WORD, SEND A FILE DIRECTLY TO AN E-MAIL RECIPIENT & HYPERLINKS • OFFICEbutton > SEND > E MAIL • Key in the e-mail address > SENDbutton • Change the Web address specified in a selected HYPERLINK • INSERTtab > LINKSgroup > HYPERLINKbutton • Key in the new address at the bottom of the dialog box > OK

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