AIC Auditorium March 21, 2013 1:00 P.M.

1. CRCT and CRCT-M PRE-ADMINISTRATION WORKSHOP AIC Auditorium March 21, 2013 1:00 P.M.

2. AGENDA • Reminders for School Test Coordinators • General Administration Information – CRCT & CRCT-M • General Testing Guidelines and Requirements • Contact Information • Questions and Answers

3. Reminders for School Test Coordinators • Follow all regulations and procedures concerning the administration of any standardized test exactly without variance including any DCSD standard operating procedures; • Read the Test Coordinator’s and Examiner’s Manuals thoroughly. Seek guidance from Research, Assessments, and Grants with any unclear items; • Re-deliver all training to local school on April 3, 2013. Re-deliver the Accommodations In-service on or before April 3, 2013. Maintain a signature log (sign in/out) of those individuals trained; • Allow for all accommodations to be correctly provided. Consult the GA DOE’s Student Assessment Handbook and the Accommodations Manual for Students with Disabilities as well as Research, Assessments, and Grants for assistance; • Provide correct versions of tests for each student; • Report any irregularity to the Research, Assessment, & Grants Department and the local school Principal; • Review page 44 of the GA DOE’s Student Assessment Handbook for further guidance.

4. GENERAL ADMINISTRATION INFORMATION: CRCT AND CRCT-M

5. IMPORTANT DCSD DATES: CRCT & CRCT-M April 16-April 26 Tuesday, April 16 READING CRCT/CRCT-M Wednesday, April 17 ELA CRCT/CRCT-M Thursday, April 18 MATH CRCT/CRCT-M Friday, April 19 Make-ups CRCT/CRCT-M Monday, April 22 Make-ups CRCT/CRCT-M Tuesday, April 23 SCIENCE CRCT Wednesday, April 24 SOCIAL STUDIES CRCT Thursday, April 25 Make-ups CRCT Friday, April 26 Make-ups CRCT Due Dates for Scorables to Warehouse: Tuesday, April 23 – CRCT-M 12:00 - 4:00pm Friday, April 26 and Monday, April 29, 2013 – CRCT – see schedule

6. CRCT Test Constructs • Basic Reminders: • Content Areas - Reading, ELA, Math, Science & Social Studies; • Grades being tested: • Spring Main Administration: Grades 3 – 8 • Summer Retest Administration: Grade 3 –Reading; Grades 5 & 8 - Reading and Math • All items are “Selected Response” (multiple choice)

7. CRCT Test Constructs Common Core Georgia Performance Standards (CCGPS) – alignment for Reading, English/Language Arts, and Mathematics Georgia Performance Standards (GPS) – alignment for Science and Social Studies Continued field testing of content for CCGPS and GPS

8. CRCT Key Points • The state’s window for the CRCT is April 1 – May 3. If you have a Grade 3, 5, or 8 student miss the district’s full window, then there is the possibility that the student may still take the Reading and/or Mathematics test (as appropriate) while the state’s window is still open. Contact Research, Assessment and Grants if this RARE situation occurs.

9. CRCT-M Test Constructs Basic Reminders: • Content Areas – Reading, ELA, and Math only; • Grades being tested: - Spring Main Administration: Grades 3 – 8; • Summer Retest Administration: Grade 3 –Reading; Grades 5 & 8 - Reading and Math ; • Like the CRCT, all items are “Selected Response” (multiple choice); • What is different: • A student may take between one to three content area CRCT-M tests; • There are 10 fewer items than on the CRCT per content area; • Students will take CRCT in any content area that is not assessed by CRCT-M (therefore, all students will take the CRCT in Science and Social Studies)

10. CRCT-M Test Constructs Field Test items help to create a pool of items for future test administrations. They are included with Operational items in all content areas at all grade levels, but are not reported as part of the student’s score.

11. Types of Revisions Simplify language in question/stem and/or distracters Simplify graphics, visuals, etc. Eliminate extraneous information Substitute another (more familiar) word without changing the construct Reformat items or passages (e.g., adding more white space, size of text) Adjust layouts (e.g., reorder items or passages) Separate reading passages into segments, followed by related items CRCT-M Test Constructs

12. CRCT-M Key Points Students who achieved Basic Proficiency for 2 consecutive years in the same content area are ineligible for the CRCT-M in that content area for 2013. The CRCT-M is only available for students receiving special education services who meet specific CRCT-M eligibility guidelines and whose IEPs reflect this assessment for each content area; CRCT-M test materials were ordered December through January; however, updates reported to East DeKalb have been ordered as well; Remember an eligible student may take the CRCT-M in the subject(s) determined through the eligibility process, but will also participate in the CRCT in Science and Social Studies and for those subjects (Reading, ELA, and Math) for which they were not eligible for CRCT-M; Special care must be taken to ensure students get the right assessment – carefully review all CRCT-M participants prior to testing to make sure that they are eligible!

13. Pre-Administration: Security • School Test Coordinators should use the Materials Verification Formto check materials out to Test Examiners. All materials are returned to the School Test Coordinator for secure storage at the end of testing session; • Security wafer seals on all test books cannot be broken until testing begins; • Each classroom must have adequate staff to monitor testing; • Should any test irregularities occur, contact Research, Assessment and Grants for instruction; • There should be no weekend activities or entry at any school between April 1 and April 29 unless AAS and Research, Assessment and Grants have been notified via email using the district’s Local School Weekend Access form (from the Principal);

14. Pre-Administration: CRCT Security Checklist It will not be necessary to use this form to checkout materials each day of testing (use the Materials Verification Form); however, this form must accurately reflect to whom booklets are assigned. Cross-checks and confirmations should occur during testing by both the Test Examiner and Test Coordinator. The Test Examiner should sign prior to testing to acknowledge books assigned to him/her and a copy of this should be included with the Test Examiner’s materials each day. Test Examiners should check this form daily against booklets received.

15. Pre-Administration: CRCT Security Checklist Just as in the case for the CRCT Security Checklist, the same is true for the CRCT-M Security Checklist – use the Materials Verification Form; however, this form must accurately reflect to whom booklets are assigned. Cross-checks and confirmations should occur during testing by both the Test Examiner and Test Coordinator. The Test Examiner should sign prior to testing to acknowledge books assigned to him/her and a copy of this should be included with the Test Examiner’s materials. Test Examiners should check this form daily against booklets received. Teacher Name only

16. Pre-Administration: Security Be sure to complete the School Inventory Checklist found on page 15 of your CRCT and CRCT-M Test Coordinator’s Manual. Secure these documents with your school records.

17. Pre-Administration: Letter to Parents Please postmark the CRCT/CRCT-M Parent Letter to your school’s parents/guardians before April 1, 2013. Translated version will be added to DeKalb Discussions.

18. Pre-Administration: Local School Training • All schools must administer their local school workshops on April 1, 2013 – Principal should be present; • All schools will rotate Test Examiners for the 2013 CRCT/CRCT-M Main • Administration. No core teacher should administer any section of the • CRCT/CRCT-M to his/her own students (only exception is sign language • interpreters and/or IEP – “Test administered by certified educator familiar • to student” – notify RAG of these situations for approval). • Accurate records must be kept detailing which Test Examiner is assigned • to which group of students; • Test Examiners should be provided with a testing roster listing Test Examiner, Proctor (if necessary), assigned students, and any possible accommodations prior to the start of testing; • All staff members should have a firm understanding of any guidance or requirements concerning testing as well as what to do should they need to report any type of irregularity;

19. Pre-Administration: Local School Training Test Coordinators should provide a second training to all Test Examiners who will administer any accommodations found in an IEP, 504 Plan, and/or ELL/TPC Plan (especially take note of Read Aloud Guidelines & Tutorial on the GA DOE site and the GA DOE’s Accommodation Manual and Accommodations FAQ document at http://www.doe.k12.ga.us/Curriculum-Instruction-and-Assessment/Assessment/Pages/CRCT-Resources.aspx and http://www.gadoe.org/Curriculum-Instruction-and-Assessment/Assessment/Pages/Information-For-Educators.aspx This separate training session should take place for those Test Examiners providing accommodation on any day prior to Wednesday, April 3;

20. All Examiners providing accommodations must be familiar with those accommodations listed in IEPs, 504 Plans, ELL/TPC Plans; As a general reminder, accommodations must: - be required by the student in order to participate in the assessment; be provided during routine instruction and assessment in the classroom; Accommodations may not: - alter, explain, simplify, paraphrase, or eliminate any test item, reading passage, writing prompt, or choice option; provide verbal or other clues or suggestions that hint at or give away the correct response to the student; For Large Print and Braille, transpose student answers using two certified employees and complete the Transposing Documentation – beginning with this testing window, one of the employees must be an administrator; Accommodations should not be seen for the first time during the administration of an assessment! Pre-Administration: Local School Training

21. Pre-Administration: Pre-ID Labels Pre-ID information was reported to GA DOE on Wednesday, February 6 (all students enrolling after this date will not have a label); If the Pre-ID Label is incorrect, do not use – it will override bubbled information! School’s data clerk/registrar should check to see if the student’s records need to be updated; Pre-ID should be applied prior to testing; Pre-ID labels should match student being tested EXACTLY (watch for similar names); If a student does not have a Pre-ID label, information must be bubbled on the answer document; When bubbling demographic information, fill in the text boxes first, then bubble;

22. Pre-Administration: CRCT Pre-ID Labels • CRCT Pre-ID labels are included in each School Test Coordinator Kit. • Three (3) CRCT barcode labels are available for each student. CRCT labels should not be used for the CRCT-M (CRCT-M will have its own labels). • Visible information includes: • Student name & GTID • School and System names & codes • Grade • Student birthday & gender • Ethnicity, Race and Primary SRC (PSRC) • Barcode number

23. Pre-Administration: CRCT Pre-ID Labels • Three barcode labels for each student • Do not use if inaccurate • Barcodes override bubbling • Additional labels can be used on test booklet Spare (Do not use for CRCT-M) CRCT Answer document CRCT Test booklet

24. Pre-Administration: CRCT-M Pre-ID Labels • Pre-ID labels will come with CRCT-M School Test Coordinator Kit. • Two barcode labels for each student come with CRCT-M for use on the answer document only (one for the answer document and one spare). • Visible information includes: - Student name & GTID - School and System names & codes - Grade - Student DOB and gender - Ethnicity, Race, and Primary SRC (PSRC) - Barcode number

25. Pre-Administration: CRCT-M Pre-ID Labels Do not use if inaccurate Barcodes override bubbling

26. If Barcode applied incorrectly If answers have been gridded: - Transcribe student answers & demographics onto a replacement answer sheet. - Write VOID over the original booklet/answer sheet, and return it with non-scorable materials. If answers have not been gridded: - Write VOID over the original answer sheet, and return it with non-scorable materials. If student transfers Barcode not applied to an answer document: - Destroy the barcode. Barcode applied to an answer document: - Write VOID over the original booklet/answer sheet, and return it with non-scorable materials if no answers gridded Pre-Administration: Pre-ID Labels

27. Coding Instructions: CRCT • *Each line of section 1 as well as section 9 must be completed for every student with or without a label • Classroom Teacher = Teacher of Record(not Test Examiner) • *For students without labels, complete Sections 2 – 8 • Student Name • Leave all blank spaces empty • Date of Birth • Don’t forget to bubble “month” • Gender • Ethnicity • Race • GTID • Listed in eSIS as State Ministry Number • FTE Student # • Listed in eSIS as SSN • Form # • Critical and must be coded

28. Coding Instructions: CRCT Remember: Demographic data needs to be completed by the student on page three of CRCT Answer Document

29. Coding Instructions:CRCT Additional Coding • Complete Section 15 – 17 • for all students – with or without labels as appropriate/directed. • Local Optional Coding • (See slide 40-41 for special program codes) • GNETS • For DeKalb-Rockdale Program and the satellite GNETS sites • 17. IR, IV, and PIV Coding • To be completed only as directed by Research, Assessments, and Grants

30. Coding Instructions: CRCT-M • Each line of section 1 must be completed for every student with or without a label • Classroom Teacher = Teacher of Record(not Test Examiner) • For students without labels, complete Sections 2 – 9 (remember February 6) • Student Name • Print name and bubble correspondingly • Leave all blank spaces empty • GTID • Listed in eSIS as State Ministry Number • FTE Student # • Listed in eSIS as SSN • Date of Birth • Gender • Grade • Ethnicity • Race

31. CRCT-M Answer Document Front Cover Inside Front

32. CRCT-M Answer Document Back Cover Inside Back

33. Coding Instructions:CRCT-M Additional Coding Front page of Answer Document (different than CRCT) • State Required Codes (SRC) • Accommodation Type (Setting, Presentation, Response, Schedule) • Conditional Accommodation (Y?) • Accommodation based on • EIP Served (Y?) • Braille/Large Print If an Accommodation Type is bubbled; ACCOMMODATIONS must be bubbled also Bubble current SRC even if it is included on label; however, if the current SRC is not on the label or does not match, discard the label and bubble all demographic information.

34. Coding Instructions:CRCT-M Additional Coding SPECIAL NOTE: Coding ELL Deferred on CRCT-M is different from CRCT process. ELL Deferred coding will appear on both Reading and ELA sections rather than as a single entry on the Answer Document (as seen on the CRCT)

35. Coding Instructions:CRCT-M Additional Coding Complete Section 15 – 17 for all students – with or without labels as appropriate/directed. 12. GNETS For DeKalb-Rockdale Program and the satellite GNETS sites 13. Local Optional Coding (See slide 40-41 for special program codes) 16. IR, IV, and PIV Coding To be completed only as directed by Research, Assessments, and Grants

36. Local Optional Codes Box:CRCT & CRCT-M ENTER 0011 = Elementary & Middle School students who participated in NCLB/AYP School Choice at any time after August 2002 and who are still participating. (Office of School Improvement can provide list) ~ Required for state and federal reporting ENTER 0012 = Middle School students participating in BOTH NCLB/AYP School Choice and Accelerated CCGPS Coordinate Algebra/Analytic Geometry A during 2012 – 2013. ~ Required for state reporting ENTER 0022 = Elementary & Middle School students who received Supplemental Educational Services (SES) during 2012 – 2013. (Office of School Improvement can provide list) ~ Required for state and federal reporting ENTER 0023 = Middle School students participating in BOTH NCLB/AYP Supplemental Education Services and Accelerated CCGPS Coordinate Algebra/Analytic Geometry A during 2012 - 2013. ~ Required for state reporting ENTER 0033 = Middle School students enrolled in Accelerated CCGPS Coordinate Algebra/Analytic Geometry A during 2012 - 2013. ~ Required for state reporting

37. Local Optional Codes BoxCRCT & CRCT-M ENTER 0044 = Elementary students participating in the DeKalb Montessori Program in 2012 – 2013 (Briar Vista, Huntley Hills, & Midway) ~ Required for local school choice reporting ENTER 0055 = Elementary & Middle School students participating in the High Achievers Magnet Program in 2012 – 2013 (Code all students in “whole school models” – such as Kittredge and Wadsworth or only “magnet students” in “school within a school” models such as Chapel Hill MS and Chamblee MS) ~ Required for local reporting ENTER 0056 = Middle School students enrolled in High Achievers Magnet Program AND Accelerated Math 6/7A, Accelerated Math 7B/8, Accelerated CCGPS Coordinate Algebra/Analytic Geometry A ~ Required for local reporting ENTER 0066 = Elementary students enrolled in schools/classrooms participating in the Elementary Math/Science Partnership Grant ~ Required for local reporting

38. Testing: Preparation Remove or cover instructional materials that may prompt student responses; Arrange seating to promote individual work; Post a sign on the outside of the classroom door: “Testing: Do Not Disturb.” One proctor is recommended for up to 30 students and required for more than 30; Examiner Materials: Examiner’s Manual; Test books (Gr. 3-8) & Answer sheets (Gr. 3-8); Scratch paper for Math; Two No.2 pencils with erasers per student;

39. Testing: Administration All standardized tests must begin within thirty minutes of the school’s official start time; Students take one content area per day and should sign-in each day; All sections from a single content area must be administered the same day; Students can write in the test books(but Highlighters are not allowed!); Teachers should understand that they are expected to monitor students by circulating and checking to prevent cheating, use of calculators, going ahead, looking back, etc…. Teachers should not use cell phones, texting, working at computers, reading magazines, etc…; Any incident worth noting should be recorded by the teacher in the Examiner’s Incident Log. The Examiner’sIncident Log should then be collected by the Test Coordinator and remain on file for five years. If the incident rises to the appropriate level, it should be reported as an irregularity; Examiners should collect and count all materials each day before leaving the test environment;

40. Students may take stretch breaks between sections. As a general rule, a student who leaves the room during Section 1 may not complete Section 1. They may resume testing in Section 2 once it starts. An exception relative to a restroom emergency is explained in restroom break guidance document. Known medication times/fragile conditions/504 Plans, etc. must be planned for ahead of time. Testing: Administration

41. Testing - CRCT:Small Group Kits Small Group Kits will be provided to schools; These kits are for those students who need a special administration of the exam in a small group environment based upon an accommodation found in an IEP, 504 Plan, and/or ELL/TPC plan; Small Group Kits consist of 10 test books of the same grade and form and the appropriate examiners manual for that form. Schools can also use regular overage materials to create Small Group Kits using a common form.

42. Small Groups and the CRCT-M The CRCT-M is a test designed for small numbers of students; Schools will receive only one form for the CRCT-M; For this reason, schools will not receive any special packaging of small group materials; Because districts receive only one form, all test materials can be used for those students who need a special administration of the exam in a small group environment

43. Hospital Homebound Documentation Form

44. Post-Test Activities: CRCT & CRCT-M Verify that Test Examiners have returned all materials (this is on-going each day!); Inventory scorable and non-scorable materials separately; Complete the School Security Checklist and place in the first box of scorable material.   Return original School Security Checklists and signed Packing Lists to the warehouse. Verify that “VOID” is written across every voided Test Booklet and Answer Sheet. Return voided documents with non-scorables.

45. Post-Test Activities: CRCT Security Checklist

46. Post-Test Activities: CRCT Packing List Rogers Rogers Rogers Etc….

47. Post-Test Activities:CRCT-M School Security Checklist

48. GENERAL TESTING GUIDELINES AND REQUIREMENTS

49. Irregularities (IR) / Invalidations (IV) • Events and circumstances that depart from standardized testing procedures are irregularities. • Irregularities that significantly affect student performances or compromise the integrity of the testing may result in invalidation of student scores.

50. Examples of Irregularities in Security Procedures: • Examinee was given access to test questions or prompts prior to testing • Test Examiner or other personnel copied or reproduced and distributed secure test materials • Test Examiner or other personnel provided answers to the examinee • Interruptions in normal administration schedule