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PROJECT IMPLEMENTATION

PROJECT IMPLEMENTATION. TCUP LDI – Session III August 6, 2009. Award Letter. Award Type Start Date (Pre-Award Costs) Name of Cognizant Program Officer Name of Grants Officer Type of Grant – Continuing or Standard Increment Schedule with Expirations Conditions. NSF 09-29 (April 6, 2009).

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PROJECT IMPLEMENTATION

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  1. PROJECT IMPLEMENTATION TCUP LDI – Session III August 6, 2009

  2. Award Letter • Award Type • Start Date (Pre-Award Costs) • Name of Cognizant Program Officer • Name of Grants Officer • Type of Grant – Continuing or Standard • Increment Schedule with Expirations • Conditions

  3. NSF 09-29(April 6, 2009) NSF Proposal & Award Policies & Procedures Guide (PAPPG) • Grant Proposal Guide – Authority for Proposal Development and Submissions • Award and Administration Guide – Authority on rules and regulations of award administration and management

  4. Principal Investigator • Full responsibility for conduct of the Project • Full responsibility for the results achieved • Assure adherence to performance goals • Assure adherence to time schedules • Assure adherence to other project requirements • Assure adherence to terms of the grant

  5. Timeline • Review • Identify Key Activities • Adjust based on Award Conditions • Reporting for Annual Increments - At least 90 days prior to the end of each 12 month period - Failure to submit timely reports may delay processing of funding increments

  6. Grantee Notifications(Exhibit II-1) • Significant Changes in Methods/Procedures • Significant Changes/Delays or Events of Unusual Interest • Short term Absence of PI/PD or Co-PI/PD • Grantee-approved No-Cost Extension

  7. Short Term Absences PI/PD or Co-PI/PD Temporary absence up to three months • Notify grantee organization • Then notify NSF Program Officer of project management arrangements Longer than three months (w/ intent to return) • Project management arrangements to NSF for approval • At least 30 days before departure • Possibility of grant termination if not satisfactory

  8. Grantee-Approved No-Cost Extension • One time extension of the expiration date • Up to 12 months • Adequate Completion of Scope of Work • No additional funds • Merely to exhaust remaining balance not allowed • Submit notification on FastLane • At least 10 days prior to expiration date

  9. Requests for Approval(Exhibit II-1) Post-award non-financial actions requiring prior approval from NSF and which can be submitted via FastLane? Prior written authorization from NSF is required for the following: 1. Transfer of the project effort; 2. Change in objectives or scope; 3. Change in PI or co-PI; 4. A substantial change in PI effort; Requires Program Officer and Grants Officer Approval

  10. Dissemination • Why Important? Sharing Information - Successes - Challenges - What Works - Avoid Failure - Advances Knowledge - Informs Policy/Practice/Research - Obligation

  11. Dissemination Telling the Story Award Phase: Announce Project Describe Project - Goals/Objectives - Activities - Target Audience - Staff Contact Information

  12. Award Phase • Press Release • Posting on Website • Project Website Development • Organize Advisory Committee

  13. Project Implementation Phase • Announce Major Activities - Website - Press Releases • Annual Conferences/Workshops/Seminars • Write About the Project Experience (Annual/Interim Reports) • Post Products for Dissemination (NDSL website) • Community Outreach/Public Gatherings

  14. Culmination Phase • Articles on the Project (website, publish, conference submission) • Conferences/Workshops/Seminars • Press Release – Project Nuggets • Post Nuggets on Website • Identify Strategies w/ Advisory Committee • Community Event to Celebrate Success

  15. Sustainability The ability to develop a strategy of growth and development that continues to function indefinitely. (Dorothy A. Johnson Center for Philanthropy & Leadership) • What project sustainability means • Maintaining the outcomes, goals and products • Institutionalizing the process - What project sustainability doesn’t mean • Maintaining staff positions • Maintaining all activities • Depending on grant funding Source: www.aacps.org/development

  16. Two Ways to Achieve Sustainability • Institutionalization – Obtaining support and commitment from your institution to continue some or all of the grant after the project ends • External Support – Obtaining support from outside the institution to continue some or all of the project activities Source: Lawrenz &Keiser

  17. Sustainability Mechanisms • Retaining project activities but decreasing work scopes • Continuing a subset of a project’s activities • Changing activities slightly to fit existing priorities • Obtaining other grants • Obtaining financial or other support from collaborators • Continuation or use of project’s activities/products at different institutions

  18. Evaluate Quality of Collaborations • Do you have a long-term vision and goals for the project and its partners? • Do you have written commitments describing the financial and intellectual contributions of and timelines for your collaborations?

  19. Ensuring Sustainability • Do you have a  written plan for incorporating the project within the institution (including dates and administrator written commitments)? • Do you have strategies to obtain additional funding and support for the project beyond the time of the original grant?

  20. Sustainability Dovetails w/ Dissemination • Do you have a project promotion and marketing plan for raising awareness of the project and updating and disseminating its products?

  21. More Information on Sustainability Guide to Improving Sustainability Laurenz & Keiser http://ate.wmich.edu Western Michigan University The Evaluation Center

  22. FAQs on Proposal Preparation and Award Administration http://www.nsf.gov/pubs/gpg/faqs.pdf • Award Administration Guide http://www.nsf.gov/pubs/policydocs/pappguide/nsf09_29/aag0929print.pdf

  23. Annual and Final Reports • Annual Reports – 30 days prior to annual expiration • Final Report – 90 days following grant expiration - Important to submit by if not before deadline -

  24. Main Sections • Participants - Personnel - Collaborators • Activities (What was Accomplished?) - Major Activities – When, Where, Who • Findings • Results of Research and Evaluation

  25. Reports • Contributions - to the Discipline - to Other Disciplines - to Society - Products/Reports/Presentations • Special Requirements

  26. Conclusion You’ll Be Busy! Assemble a Good Team! All Your Leadership Skills will be Required! Stay Focused on Your Goals and Project Timeline!

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