Welcome to Memorial University of Newfoundland

1. Welcome to Memorial University of Newfoundland

2. www.mun.ca/sgs

3. Dr. Noreen Golfman Dean, School of Graduate Studies

4. Introduction to Graduate Studies @ Memorial University 2012 Winter Welcome Andrew Kim - Manager, Enrolment and Strategic Initiatives January 4, 2011

5. Agenda • Academic matters • Q&A 2012 Winter Welcome

6. After you are admitted… • Complete and submit the Accept/Decline form: http://www.mun.ca/sgs/AcceptDecline.pdf • Update your new permanent mailing address and activate and monitor your @mun.ca email account: http://www.mun.ca/cc/services/email/ • Wireless Internet: http://www.mun.ca/cc/services/network/wireless/index.php • Get a campus ID card: http://www.mun.ca/answers/about/card/ • Obtain a parking permit: http://www.mun.ca/sgs/newstudents/Guide_for_New_Students.pdf 2012 Winter Welcome

7. After you are admitted… • Important literature: • The Guide for New Graduate Students: http://www.mun.ca/sgs/newstudents/Guide_for_New_Students.pdf • Review SGS regulations: http://www.mun.ca/regoff/calendar/sectionNo=GRAD-4515 • Roles and responsibilities of students and supervisors: http://www.mun.ca/sgs/responsibilities.pdf • Policy on IP: http://www.mun.ca/sgs/current/IP_Policy.pdf • Definition of FT/PT status: http://www.mun.ca/regoff/calendar/sectionNo=GRAD-0004#GRAD-0012 • University Diary (dates and deadlines): http://www.mun.ca/regoff/calendar/sectionNo=GENINFO-0086 • Health and dental insurance information: http://www.gsumun.ca • Professional skills development programs/services: http://www.mun.ca/sgs/current/edge/ 2012 Winter Welcome

8. After you are admitted… • Join us on Facebook! http://www.facebook.com/mungradstudies • Follow us on Twitter: http://twitter.com/gradstudies • Follow the Dean’s Blog: http://www.mun.ca/sgs/blog 2012 Winter Welcome

9. Registration • Register through Self Service up until 2 weeks after start of classes, then through Course Change form (some conditions apply) • Automatically registered for SUBJ 9000 / MED 9900 each semester (about 5 weeks prior to start of classes) EXCEPT in first semester and after leave of absence • Remember: not registering for a course does not imply you have abandoned your program; unless you complete your program, are granted a leave of absence, have your program terminated, or formally withdraw by writing to the Dean, you will remain registered and charged fees indefinitely. • Can drop courses without academic prejudice up to 7 weeks after start of classes after consulting academic unit • Ensure you register for and complete all required program courses and GRIP 2012 Winter Welcome

10. Registration • If you intend to register for two programs (undergrad or grad, at Memorial or elsewhere), notify SGS immediately • Consult SGS or academic unit before registering for non-program courses • Charged separately for these courses • Do not appear on graduate transcript or contribute to graduate GPA • Maximum time allowed to complete program: 7 years • If additional time is needed, must request extension via Request for Extension to Program form: http://www.mun.ca/sgs/c5b_waiver.pdf 2012 Winter Welcome

11. Fees • Graduate students are charged fees based on payment plan selected on Accept/Decline form • Payment plan can only be changed in your first semester • Program fees are charged for the duration of a payment plan, after which continuance fees are charged until you finish • If you finish early, you will be responsible for the remaining program fees in a lump sum payment • Important to note for some master’s programs not aligned with Plan A but also ineligible for Plan C (e.g., MER, MMus) and for graduate diploma programs • Remember to pay all fees on Self-Service or at Cashier’s Office by deadline to avoid late payment fee • Cannot register for graduate courses if you owe money from previous semester (but SUBJ 9000 / MED 9900 will continue to roll!) • Request for Recreation Fee Exemption form: http://www.mun.ca/sgs/rec_form.pdf • Opt out of GSU health and dental insurance through: http://www.gsumun.ca 2012 Winter Welcome

12. Making progress • Achieve a grade of ‘B’ or higher in program course (may vary for some programs) • Research students: submit Annual Progress and Supervisory Report once a year: http://www.mun.ca/sgs/Supervisory_Report.pdf • Ensure you complete non-academic requirements stipulated on your Program of Study (e.g., Animal Care Seminar, GRIP, language requirements for some PhDs) • Request for Leave of Absence form: http://www.mun.ca/sgs/loa.pdf • Request for program withdrawal: letter to the Dean • Respect deadlines for all forms! 2011 Graduate Student Orientation

13. Changes to your program • For change in thesis title, supervisor committee membership, program courses, use Change of Program form: http://www.mun.ca/sgs/ChangeProgram.pdf • When changing to thesis, course, internship, etc. route), use Change of Route form: http://www.mun.ca/sgs/ChangeRoute.pdf • When changing full degree programs (e.g., master to PhD), use Program of Study form (submitted by academic unit) • When changing status (FT/PT): Change of Status form: http://www.mun.ca/sgs/change_status.pdf 2011 Graduate Student Orientation

14. For research students • Comprehensive exam: format dependent on your program (see departmental regulations); must be completed within 7 semesters of start of program • Guidelines for theses and reports: http://www.mun.ca/sgs/go/guid_policies/guidelines_intro.php • Masters and doctoral thesis examination procedures: http://www.mun.ca/sgs/current/guidelines_and_policies_current.php • eTheses: http://www.mun.ca/sgs/etheses/index.php • Templates: http://www.mun.ca/sgs/etheses/templates.php • Online environment for thesis writing: contact deanb@mun.ca • eDefence for PhDs: http://www.mun.ca/sgs/current/edefence.php 2012 Winter Welcome

15. Program termination • Failure to register for SUBJ 9000 / MED 9900 by final date for adding courses (2 weeks after start of classes) • Failure to obtain required grades in program courses (may vary for some programs) • Failure in comprehensive exam • Failure of thesis, project, or internship • Documented lack of progress in a program • Academic misconduct • Refer to General Regulations: http://www.mun.ca/regoff/calendar/sectionNo=GRAD-0015 2012 Winter Welcome

16. Other information • Transferring credits • Changes to regulations • Appeals procedures • Evaluation methods and grading • Deferral of examinations • Incomplete grades • Re-reading of papers • Principles regarding academic behavior and academic dishonesty • Refer to General Regulations: http://www.mun.ca/regoff/calendar/sectionNo=GRAD-0015 2012 Winter Welcome

17. International students • Visit the International Student Advising Office: http://www.mun.ca/isa/main • Ensure you submit your study permit to SGS in order to register • Provide us with your application for extension to study permit or new study permit before current one expires • If you are receiving a GA, apply for SIN: http://www.servicecanada.gc.ca/eng/sc/sin/index.shtml • If you demonstrated English proficiency through TOEFL, IELTS, etc., take the English Placement Test: http://www.mun.ca/isa/new/write.php • Complete ESL courses (ENGL 9992 and/or ENGL 102F) as required by EPT 2012 Winter Welcome

18. Professional development and academic support • Study abroad opportunities: http://www.mun.ca/international/ • Career development: http://www.mun.ca/cdel/career/ • Graduate Program in Teaching: http://www.mun.ca/sgs/current/gpt/ • Writing support: http://www.mun.ca/writingcentre/graduate/ • Library services: http://www.library.mun.ca/about/graduate.php • Yaffle: http://www.yaffle.ca/ 2012 Winter Welcome

19. Other resources • GradShare: http://www.gradshare.com • Canadian Association for Graduate Studies: http://www.cags.ca/pages/intro.php • Graduate Students’ Union: http://www.gsumun.ca • SGS contacts: http://www.mun.ca/sgs/contacts/sgscontacts.php • Graduate officers: http://www.mun.ca/sgs/contacts/graduate_officers.php 2012 Winter Welcome

20. Contact • Andrew Kim • akim@mun.ca • 709-864-8847 2012 Winter Welcome

21. Questions? 2012 Winter Welcome

22. Scholarships, financial • Funding Guidelines: http://www.mun.ca/sgs/support_guidelines.pdf • Payroll Deduction Forms: http://www.mun.ca/regoff/comtroller/GradStudDedAuthPolicy.html • Scholarships: http://www.mun.ca/sgs/current/scholarships/current_scholarship_notices.php

23. Scholarships, financial Important Notices Tri-Council Awards (SSHRC, NSERC, CIHR) Social Sciences and Humanities Research Council (SSHRC) Fellowships. http://www.sshrc-crsh.gc.ca/home-accueil-eng.aspx - Deadline of November 10 – SGS Natural Sciences and Engineering Research Council of Canada http://www.nserc-crsng.gc.ca/index_eng.asp Canadian Institutes of Health Research http://www.cihr.ca/e/193.html

24. Scholarships, financial Webinars available; Postdoctoral researchers: Monday, September 12, 2011 • French: 1 p.m. to 2:30 p.m. (Eastern) • English: 2:45 p.m. to 4:15 p.m. (Eastern) Doctoral students: Tuesday, September 13, 2011 • French: 1 p.m. to 2:30 p.m. (Eastern) • English: 2:45 p.m. to 4:15 p.m. (Eastern) Master's students: Wednesday, September 14, 2011 • French: 1 p.m. to 2:30 p.m. (Eastern) • English: 2:45 p.m. to 4:15 p.m. (Eastern) To register, please email: fellowships@sshrc-crsh.gc

25. Scholarships, financial • Important Notices Vanier Canada Graduate Scholarship Program (Vanier CGS) http://www.vanier.gc.ca. • $50,000 per year for 3 years • Focus on Academic Excellence, Research Potential, Leadership • Deadline September 30, 2011 CONNECT CANADA https://www.connectcanadainternships.ca/home.htm National internship program that links Canadian companies with graduate students and post-doctoral fellows for research placements.

26. Contact Steve Lawlor • stevel@mun.ca • 709-864-3425