WBS #: N930-18 Pre-Qualification Conference O&M QA/QC Services

WBS #: N930-18 Pre-Qualification Conference O&M QA/QC Services Robert Kennedy Director 216/265-6022 (phone) 216/265-6096 (fax) rkennedy@clevelandairport.com

Project Manager Chinonye Onyeukwu Phone: (216) 265-4684 Fax: (216) 265-4682 conyeukwu@clevelandairport.com

Pre-Qualifications Meeting Agenda Introduction General Project information Project Description Scope of Work/Services Safety Requirements Security and Operations Requirements DBE Requirements Submittal Information Questions and Answers Please send all future questions to: Sharri Muia Department of Port Control smuia@clevelandairport.com

Authorizing Ordinance ORDINANCE No. 1107-18 TBA

Project Description • Consultant to Provide Professional Services in material testing and Construction Inspection as described in the RFQ. • Consultant to Provide Professional Surveying Services as described in the RFQ. • Consultant to act as an extension to the Engineering Staff of the Department of Port Control. • Testing and Inspection Consultant shall be certified with accredited agencies listed in the RFQ, under the Scope of Work, Section 2.3. • Testing and Inspection Consultant must have a local lab and testing facility

Project Description • Consultant shall be certified to practice in the State of Ohio. • Testing and Inspection Consultant shall be certified to perform Asbestos sampling, and act as third party for Asbestos Oversight and Air Monitoring support. • Consultant shall be adequately staffed for quick responses to the needs of the Department of Port Control, and provide deliverables on a timely basis in accordance with the RFQ and contract requirements. • Testing and Inspection Consultant shall be certified with the City of Cleveland, Building and Housing, to act as a special inspector under the requirements of Chapter 17 of the Ohio Building Code.

Scope of Work • The Testing and Inspection Consultant shall: • Provide testing and inspection services, as required. • Review, approve, and perform mix designs. • Report on testing and inspection work performed. • Provide recommendations on geotechnical investigations and Quality Assurance . • Sampling of material for testing, including Asbestos and other environmental sampling and monitoring tests. • Participate in meetings and report issues and findings to the Airport Engineer.

Scope of Work • The Surveying Consultant shall: • Provide professional surveying services, as required. • Locate structures and utilities. • Shoot spot and topographical elevations. • Perform Airport Obstruction Surveys as required per FAA circular for certification maintenance. • Report on surveys performed using both electronic files and various sizes of hard copies. • Participate in meetings, and report issues and findings to Airport Engineer.

Scope of Services ALL SERVICES WILL BE PERFORMED ON AN AS NEEDED BASIS VIA INDIVIDUAL TASK ORDERS ISSUED BY DPC. • SECTION 3.3 INSURANCE REQUIREMENTS • SECTION 5.10 RFQ PROCESS SCHEDULE

Safety Safety Programs Manager (Contact Chinonye for Safety Concerns) • Zero Injury Philosophy • OSHA/FAA/DPC Requirements • Competent Persons (As Defined By OSHA)

Security and Operations Requirements Robert Fischietto CHIA Operations Manager (216) 265-6090 Howard Phillips Security Manager (216) 265-3302

Office of Compliance and Inclusion (OCI) Contact Information: Herlinda Bradley,Manager (O) 216-265-6791 E-mail: hbradley@clevelandairport.com Rosita Turner,Contract Compliance /Prevailing Wage (O)216-265-6606 E-mail: rturner@clevelandairport.com Roman Orinoco,Contract Compliance and Monitoring (O) 216-265-6197 E-mail: rorinoco@clevelandairport.com Jermaine Brooks,Certification/Outreach Officer (O) 216-265-3389 E-mail: jbrooks@clevelandairport.com 12

OCI Requirements Points of Discussions: Provision of the DBE/ACDBE/SBE Program 2. Project Goals 3. Statement of Qualifications (SOQ) 4. SBE Certification and Validation 5. Required Sub-consultants Forms 6. Project Compliance 13

1. PROVISIONS OF THE DBE/ACDBE AND SBE PROGRAM • 1a. 49 CFR PART 26 - DISADVANTAGED BUSINESS ENTERPRISE (DBE) • 1b. 49 CFR PART 23 - AIRPORT CONCESSIONS DISADVANTAGED BUSINESS ENTERPRISE (ACDBE) • *Effective March 2013: • Small Business Enterprise element of DBE/ACDBE Program 14

2. PROJECT GOALS • Specific Project Goal_15_% • based on willingness, readiness and availability • Certified DBE/ACDBE website: http://www.dot.state.oh.us/dbe/Pages/UCP.aspx Small Business Enterprise (SBE) Assigned Goal: _5_% Note: Do not use the same DBE firm as DBE and SBE at the same time. 15

3. STATEMENT Of QUALIFICATION (SOQ) WHAT TO DO? Submit DBE Utilization Plan Must demonstrate Good Faith Efforts in obtaining DBEs Note: No Good Faith Effort will be considered a non-responsive SOQ. When selected, complete ALL the required DBE Forms

OCI Requirements Good Faith Effort 17

4. SBE CERTIFICATION AND VALIDATION • DBEs • DBEs can be SBEs but cannot be both b. Non-certified DBEs b1. Apply EBED’s SBE Certification and Validation Guidelines b2. DBE Unified Certification Application b3. Most recent three (3) years business tax returns b4. One of the following certifications: b4-1. CSB Certification - Cleveland OEO b4-2. Small Business Certification - Cuyahoga County b4-3. US SBA 8(a) Certification b4-4. NEORSD Certification b4-5. Northern Ohio Supplier Diversity Council Certification

5. REQUIED SUBCONSULTANTS FORMS 5a. DBE Forms:5a1. B-3 (DBE/ACDBE Participation Plan) 5a2. B-2 (DBE/ACDBE Affidavit) 5a3. B-4A (Letter of Intent to Perform as Subcontractor/Sub-consultant) *Good Faith Effort 5b. Non Certified DBEs and SBEs: 5b1. B-6 (Non DBE/ACDBE and SBE Participation Plan)5b2. B-4B (Letter of Intent to Perform as Subcontractor/Sub-consultant) 5c. Tier Subcontractors 4d1. B-8 (2nd Tier/3rd Tier Subcontractor/Sub-consultant) 4d2. For DBE: B-2 and B-4A; For Non DBE: B-4B 5d. Emergency Utilization of Subcontractors 4e1. B-9 (Emergency Addition-Conditional Approval of Subcontractor/Sub- \ consultant)

5a1. ENCLOSURE B-3 (DBE/ACDBE Participation Plan)

5a2. Enclosure B-2 (DBE/ACDBE AFFIDAVIT)5a3. Enclosure B-4A (Intent to Perform…) Enclosure B4-A (Intent to Perform as Certified DBE/ACDBE) Enclosure B2 (DBE/ACDBE AFFIDAVIT) 21

*Good Faith Effort (49 CFR Part 26.53)

5b1. ENCLOSURE B-6 (NON CERTIFIED DBE/ACDBE and SBE PARTICIPATION PLAN)

5b2. ENCLOSURE B-4B (letter of intent to perform as a non-certified dbe/acdbe AND sbe subcontractor/sub-consultant)

5c1. ENCLOSURE B-8(2nd Tier/3rd Tier Subcontractor/Sub-consultant)

5c2. TIER FORM 2 • If Tier is a DBE/ACDBE, use: • 1. DBE/ACDBE form 2 (Enclosure B-2) • 2. DBE/ACDBE form 3 (Enclosure B-4A) • If Tier is Non Certified DBE/ACDBE, use: • NON CERTIFIED DBE/ACDBE-SBE form 2 (Enclosure B-4B) • If Tier is SBE: • Apply SBE Verification and Validation rule • NON CERTIFIED DBE/ACDBE-SBE form 2 (Enclosure B-4B)

5d1. ENCLOSURE B-9 (EMERGENCY FORM) Emergency Form Requirements: • Acquire prior approval before utilization of sub/s • Submit revised documents to add/exclude a sub • For DBE – B-3, B-2, B-4A • Non DBE – B6, B-4B • For Tier – use forms accordingly • Submit a copy of sub-agreement

6. Project Compliance Requirements • 6a. Contract Clause Inclusion (29 CFR Part 5.13) • 6b. Certification and Compliance Reporting System under B2GNow

6a. Contract Clause Inclusion Assurance 49 CFR §26.13: Applied to: Contract with Prime Contractor and all sub-agreements with any subcontractor/supplier or lower tier subcontractor/supplier whether DBE, Non DBE or SBE. “The contractor, sub recipient or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR Part 26 in the award and administration of DOT assisted contracts. Failure by the contractor to carry out these requirements is a material breach of contract, which may result in the termination of this contract or such other remedy, as the recipient deems appropriate, which may include, but not limited to withholding monthly progress payments, assessing sanctions, liquidated damages, disqualifying the contractor from future bidding as non-responsible.”

6b. Certification and Compliance Reporting System under B2GNow

6b. Certification and Compliance Reporting System under B2GNow What? • SBE Application • Monthly Payments Compliance Report • Project contract modifications • Participation Changes of Subcontractors • 49 CFR Part 26.53 • City of Cleveland How? Training! Training! Training!

NOTE: Additions and Substitutions of Subcontractors • 49 CFR Part 26.53 • City of Cleveland

OCI Requirements Written questions - send to designated Procurement Officer

Selection Criteria • Qualifications/Experience – 15 points • Project Approach – 30 points • Management Approach – 25 points • Key Staff – 20 points • Work Product Sample -10 points • DBE/SBE Participation: Firms shall submit the names of persons, subcontractors, joint ventures or others to be used in meeting DBE/SBE goals (Pass/Fail)

Schedule A. ADDENDUM 1: Thursday, October 11, 2018 C.SUBMITTALS Friday, October 19, 2018 at 4:00 PM EST

Qualifications Submittal DIRECT ALL QUESTIONS TO: Sharri Muia VIA E-MAIL TO smuia@clevelandairport.com STATEMENT OF QUALIFICATION SUBMITTAL: A. PLEASE PROVIDE 7 COPIES (1 UNBOUND) B.SUBMITTALS DUE DATE Friday, October 19, 2018 at 4:00 PM EST C. SUBMITTAL LOCATION Cleveland Hopkins International Airport Department of Port Control Administrative Offices 5300 Riverside Drive P. O. Box 81009 Cleveland, Ohio 44181-0009 Attention: Sharri Muia

Questions and Answers Please send all future questions to: Department of Port Control Attn: Sharri Muia via email: smuia@clevelandairport.com Deadline for all question submittals is Friday, October 5, 2018 by 5:00 PM EST All questions will be answered via an Addendum which will be posted online October 11, 2018.”

WBS #: N930-18 Pre-Qualification Conference O&M QA/QC Services