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Empire Shared collection program update

Explore a cost-effective method to manage and preserve legacy print serials, expand collections, and automate borrowing activities with IDS Logic tools. Benefit from shared ownership and efficient document delivery services.

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Empire Shared collection program update

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  1. Empire Shared collection program update IDS Project Conference July 26, 2018 Nicole Colello-Klubek & Christopher Keough

  2. Empire Shared Collection Program Brief Overview: • A cost effective method to manage and preserve legacy print serials while assuring the ready and perpetual access of these items for scholars and researchers • Allow for space gains for all participating libraries • Expand institutional collections with shared ownership • Provide efficient document delivery service to your users • Automate (utilizing IDS Logic tools) labor-intensive ILL Borrowing activities

  3. Empire Shared Collection Program The Empire Shared Collection is comprised of: 32,288 titles 676,662 items • This was largely achieved by sharing most of the existing print serials housed at the University at Buffalo’s Libraries Annex • Member institutions have filled gaps in the print serials runs of the collection • Members can de-duplicate their holdings, if they so choose, based on shared ownership

  4. Empire Shared Collection Program Update There are benefits to being both an ESCP Member and an IDS Project Member -Utilizing IDS Logic Tools already established, members can: -have their ISSN’s and years for all incoming borrowing requests normalized -have all of their incoming borrowing requests that are held in the Empire Shared Collection automatically sent to OCLC:BUFSP without staff mediation

  5. Why Have the ESCP in High Density Storage? The Cost of Keeping a Book: Source: Courant, Paul and Neilsen, Matthew, “On the Cost of Keeping a Book”, The Idea of Order: Transforming Research Collections for 21st Century Scholarship. pp.91. CLIR Pub#147. June 2010: Education Advisory Board interviews and Analysis

  6. Empire Shared Collection Program Update

  7. Empire Shared Collection Program Update Governance: • The Steering Committee consists of one representative from each member library • The charge of this committee is to maintain the policies, agreement, and procedures for the establishment and maintenance of the collection • A Memorandum of Understanding (MOU) is signed by all the members and will be reviewed periodically by the Steering Committee

  8. Empire Shared Collection Program Update COST OF MEMBERSHIP The cost of membership is determined by using the total materials expenditures of all of members libraries. All expenditures are added together to form an aggregate number Each libraries' percentage of the aggregate expenditures is the percentage each will pay towards the operating costs of the program. Operating costs include a percentage of personnel costs, hardware, software, and supplies which are used to maintain the collection as well as deliver requested materials. The operating costs for last year were roughly $65,000. Example: https://buffalo.app.box.com/file/240931863191

  9. Empire Shared Collection Program Update

  10. Empire Shared Collection Program Update

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  12. Empire Shared Collection Program Update

  13. Empire Shared Collection Program Update Membership • With the approval of the current members of the ESCP, other institutions may join if they agree to the terms of the MOU and the policies for the operation of the collection • New members may join on January 1st of each year For more information or to join the program please contact CJ Keough at ckeough@buffalo.edu or 716-645-5114.

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