National Activities and the UK LOCKSS Alliance

1. National Activities and the UK LOCKSS Alliance Adam Rusbridge (A.Rusbridge@ed.ac.uk) EDINA, University of Edinburgh 10th May 2011

2. Session Agenda • UK LOCKSS Alliance Steering Committee • Comparison of e-Journal Archiving Initiatives • PECAN Project (Phase 1) • “e-Journal Archiving for UK HE Libraries” White Paper • JARVIG Committee

3. Governance of the UK LOCKSS Alliance • Mission Statement: Cooperative organisation whose goal is to ensure continuing access to scholarly work in ways that are sustainable over the long term • Governance to ensure UKLA was driven by community • And that Support Service responded to community priorities • Steering Committee • Phil Adams (De Montfort University) • Peter Burnhill (EDINA, University of Edinburgh) • Lisa Cardy (London School of Economics) • Lorraine Estelle (JISC Collections) • Geoff Gilbert (University of Birmingham)  • Tony Kidd (University of Glasgow) • Adam Rusbridge (UK LOCKSS Alliance Coordinator) • Liz Stevenson (University of Edinburgh)

4. Steering Committee Activities • Two meetings to date: April 2010, November 2011 • Minutes available on website • Next meeting tentatively proposed for Summer 2011 • Strategic plan signed off in January 2011 • Collection Management Policies • What content is of priority and at-risk • Technical Operation and Development • Usage of LOCKSS within institutions • Community Outreach • Supporting other libraries • Institutional and National Policy • How to contribute to national policy (DPC, RLUK) • Finance, Activity and Resources • Achieving a sustainable organisation

5. Ensuring that “e” doesn’t mean ephemeral • Published February 2010 by JISC Collections • Overview of 3 main e-journal preservation initiatives relevant to UK HE community • UK LOCKSS Alliance • CLOCKSS • Portico • Highlighted the differences • without making a judgment about their relative strengths and weaknesses http://www.jisc-collections.ac.uk/e-journal-archiving-solutions/

6. Assurances of Post-Cancellation Access • Pilot for Ensuring Continuity of Access Post-Cancellation • Phase One from September 2009 to January 2010. • Investigate how best to support libraries and their patrons to ensure they receive post-cancellation access to e-journal content • Current Status • Pilot project to build a registry of entitlement • Containing reliable information on the journal content that has been subscribed by libraries via NESLi2

7. Recommendations from PECAN Phase 1 • Registry of Entitlement and a Locate Facility • Implement real-world prototype based on NESLi2 Agreements. • Central archive for NESLi2 journals • Monitor publisher policies towards access fees for post cancellation access • Ongoing review of library and publisher participation in archiving initiatives • Assess whether current models of post-cancellation access are sufficient • Further assurance of access is needed by locating content within UK-based systems and infrastructure: Central Archive • Operated under the policy control of UK HEIs. • Provision of post cancellation in NESLi2 • Greater clarity during NESLi2 publisher negotiations over status of archival rights • Publishers need stated policy and provision for deposit of journal collections with an archiving organisation, with clear and satisfactory arrangement for long-term access • JISC Collections to assess the needs of the UK HE community: • To specify what is required of archiving organisations • To achieve consensus on criteria for one or more designated third party archiving organisations as default arrangement in its licensing work.

8. PECAN Phase Two • JISC are funding two separate and parallel strands of activity, at EDINA and JISC Collections • EDINA are to develop a prototype entitlement registry that matches up title information with institutional subscriptions and post-cancellation entitlement. • JISC Collections will focus on the data collection and verification process  • All subscription data for two NELSi2 publishers, all UK HEIs

9. “e-Journal Archiving for the UK HE Libraries” • One outcome of PECAN: more coordination needed from JISC • JISC commissioned Charles Beagrie Ltd • Draft circulated October 2010 • Help universities and libraries implement policies and procedures in relation to e-journal archiving • supporting the move towards e-only provision of scholarly journals across the HE sector • Draws together economic case for e-journal archiving • Outlines emerging good practice in terms of policy and procedure for institutions • Recommendations to JISC and UK HE community • Four case studies highlight current practices and models http://www.jisc.ac.uk/whatwedo/programmes/preservation/2010ejournalwhitepaper.htm

10. Draft Recommendations from White Paper • Consult internally with academics and identify concerns on continuing access and preservation; • Evaluate potential benefits and savings from e-only; • Assess fit against your needs for coverage, and service terms and conditions. • Evaluate off-setting cost by using budget savings in areas such as binding; • Implement clauses for sustainable content in collection strategies and policies; • Develop an appropriate digital preservation strategy and implementation procedures for local and collaborative archives; • Provide input on selection and service issues to service providers and your membership organisations; • Plan testing of the archival services you adopt; • With JISC Collections, develop license provisions for continuing access and relevant e-journal archiving solutions; • Collect data on your continuing/perpetual access rights in e-journal licences. UK LOCKSS Alliance to offer a formal response to these recommendations

11. JARVIG Committee: Remit and Role • JARVIG: e-Journal Archiving Implementation Group • To determine most effective national e-journal archiving infrastructure for the UK HE sector, and then to support JISC to make sure the infrastructure can be put in place as fast as possible. • Consensus that e-journal archiving services are both strategically sensible and increasingly robust and plausible as functioning services • Gap in uptake between those concerned about continuing access, and the number that actually participate in current initiatives • JISC to take firm and decisive action on behalf of the sector to define and deliver a national infrastructure for e-journal archiving. • In collaboration with relevant organisations • To accelerate and where possible resolve the remaining challenges. • Uncertainty about effectiveness of long-term preservation measures. • How to reduce this

12. JARVIG Membership • JISC Executive • JISC Collections • JISC Electronic Information Resources Working Group • SCONUL • RLUK • UK LOCKSS Alliance • British Library • SCURL/SHEDL • UKRR • UK University representative • UK University representative • UK National Library representative • International representative

13. JARVIG: Aims and Objectives • To reach a consensus on the appropriate response to the recommendations arising from the recent Beagrie White Paper on ‘E-Journal Archiving for UK HE Libraries’ • To identify and discuss the components, linking elements, roles, actors and actions that will comprise and enable the infrastructure • Software • Staffing • Responsibilities • To present and elicit reaction on the components, linking elements, roles, actors and actions that will comprise and enable the infrastructure • To formulate a viable, detailed and costed action plan for a sustainable infrastructure for UK HE

14. JARVIG: Comments relevant to the UKLA • Centralised ‘top down’ approaches were prominently discussed but there may be ways to better involve the community • Recommendation: Examine what can be done at group levels by the community • Small publishers need repeated attention • Recommendation: Work with ALPSP to help small publishers with archiving; highlight platform such as Open Journal System to assist with archiving • PECAN could play a significant role • Recommendation: Ensure PECAN includes careful examination of use cases • LOCKSS needs to be examined: does LOCKSS address long-term preservation issues such as migration? • Recommendation: Examine potential extent and nature of the role of LOCKSS networks

15. Recap of UKLA Priorities for 2010-2013 To encourage the UKLA to be led more ‘by members, for members’, JISC has funded Community Development Activities (2010 – 2013). Continued identification of at-risk scholarly titles Develop well-defined policies and practices Encourage their adoption Improve communication between the UKLA members Engagement with the wider community, e.g. via DPC Develop active ‘self-help’ communities to share information Engage with other initiatives to encourage joined-up services Benefit from ‘Shared Services’

16. Breakout session