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Thank you for joining us. We will begin momentarily. Updated info Teleconference: 877-738-6689 Conference code: 85892985. HBA Mid-Atlantic Chapter 2014 Mentoring Program: Tapping into YOUR potential Mentee Training. Sandra Caddell Mentoring Program Director.
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Thank you for joining us. We will begin momentarily. Updated info Teleconference: 877-738-6689 Conference code: 85892985
HBA Mid-Atlantic Chapter 2014 Mentoring Program: Tapping into YOUR potentialMentee Training Sandra Caddell Mentoring Program Director
HBA Mentee Training - Agenda • General Overview of Mentoring • Guidelines & Best practices • Virtual Notebook • DiSC Assessment • Mentor & Mentee Connectors • Requirements & Next Steps • Key Contacts • Questions & Comments
HBA Mentee Training Overview • The HBA Mentee Training program is designed to give mentees information & guidance for successful mentoring experience • The training program is NOT to be viewed as concrete rules of engagement, rather as flexible guidelines and best practices • Resources and tools provided: • Virtual Notebook • DiSC assessments
The Ideal Mentee • Owns the process • Takes initiative • Set goals and actively works toward them • Is willing to listen, observe, learn and grow from the example of others • Is loyal and keeps confidence • Gives candid feedback and challenges the mentor to new heights
The Ideal Mentor • Open-minded and empathic • Lifelong & passionate learner • Good communication skills • Offers advice, not decisions • Astute enough to observe others’ reactions to mentees • Forthcoming enough to offer honest feedback (style matters) • Not judgmental • Understands the big picture!! • Can help mentees understand and navigate the politics, providing guidance and support • Can open doors for mentees • Will help mentees push limits and develop their potential • Role model – trusted, respected & leads by example
Rules of Engagement • Confidentiality and establishing trust • Accountability and commitment • Open, honest constructive feedback • Provide each participant equal time and attention • Take notes and rotate responsibilities • Plan agendas and assignments based on group needs • Set goals and track progress through journaling • Set standards for communication • Regularly take the temperature of your group
Group Structure • Mentoring circles are designed to provide a supportive & challenging learning experience • What outcomes do you expect from the experience? • What would you like your mentoring circle to be known for? • What professional issues do you want the mentoring circle to focus on? • What could get in the way of the circle’s effectiveness? • What do you expect of others in the mentoring circle? • How will you know if the circle is working? What would success look/sound/feel like?
Group Structure – Getting a Quick Start • Mentoring groups establish a “flow” from one meeting to the next: • Mtg. 1: Introductions, goals, schedule future meetings • Mtg. 2: Discuss challenge and strengths relevant to goals • Mtg. 3: Share learning, explore approaches, commit to actions related to goals • Mtg. 4: Assess: What worked? What didn’t? what comes next? • Mtg. 5: Assess: What worked? What didn’t? what comes next? • Mtg. 6: Evaluate: Do you see progress toward your goal? • Mtg. 7: Celebrate success! Evaluate mentoring program.
Benefits of HBA – Part of the Mentoring Experience To enhance the mentoring experience, encourage Mentees to take advantage of the benefits of HBA: • Attend relevant HBA programs • Take advantage of volunteering – contact Sherilyn George (sherilyngeorge@gmail.com)
Virtual Notebook Carla Brooks – Information & Platform Manager
To Reset Password • Select the “Request new password” link above the “Log In” button on the home page • Enter your email address and select “Email new password” button • You will receive an email from MentorMatchMe - admin@mentormatch.me with the subject line: Replacement login information for [Your Username] at Mentor Match with a link to reset your password
Key Components of the Site • The journey is a structured process to guide the mentee through the mentoring process through goal setting. • The “road map” includes descriptions of each stage in the mentoring process with templates to track the progress of goals. • Learning diary is a personal document where users can record thoughts and reflections as you go. • The system will sort diary entries and allow viewing chronologically or thematically. • Reflections and learnings can be recorded at any time, but there are structured opportunities throughout the platform to prompt entries. • Guides for both mentors and mentees on how to get the most out of the mentoring process. • The Mentoring guides are specific to each part of the process, and are fully integrated with the learning diary.
Tracking Goals • Enter your Goals • Discuss your Goals with your Mentoring Circle • The platform allows you to track the progress of the goal over time by • Setting clear objectives and desired outcomes • Capturing your thoughts and feelings and notes from your mentoring circles throughout the process
Journal in the Diary • Go to “Diary” from the Main page • Scroll down on the page and Select the “Add diary entry here” button • You can enter a high-level title for the Journal Entry and enter more details in the Comments section. • You can also upload an optional reference document and attach it to the Journal Entry
Contact for Help • If you are having difficulty with the site, email support@mentormatch.me • CC: brooksc@medimmune.comso that I am aware of any platform issues • Please give details of your problem and the browser you are using to view the site. • This will help the support team to quickly troubleshoot your issue
Mentor & Mentee Connectors Kathleen Butler – Mentor Connector Athena Colucci – Mentee Connector
What is a Mentor or Mentee Connector? Who: A former mentor or mentee who can relate to the challenges and perspectives of the current mentors/mentees in an effort to guide them through the mentoring program and serve as a primary point of contact. Objective: To connect or proactively reach out to mentors/mentees offering them a line of sight into the program, providing a ‘safe harbor’ for expressing issues or concerns, and to give the mentoring participants a feeling of community in an effort to foster engagement and maximize the collective impact of the program. 24
DiSC Behavioral Profiles • DiSC is a personal assessment tool • Non-judgmental and helps people discuss their behavioral differences • Profiles help you and your team: • Increase your self-knowledge and awareness • Facilitate better teamwork and minimize team conflict • Manage teams more effectively by understanding members dispositions and priorities • Become more self-knowledgeable, well-rounded and effective leaders
DiSC Journey • Purpose: To understand your behavior preferences, behavior preferences of others, and how they work (or don’t) together in a professional environment • Take the assessment: www.discoveryreport.com/DiscoveryReportForm_quick.php • Kick-off Event: Discovering Yourself through the Eyes of Others By Amy Bakewell • “I am from Venus…Everyone else is from Mars” • Your behavioral preference and how it differs from others. • “No good deed goes unpunished. Or, do you just need more creative communication?” How your behavioral preference impacts others. • “Learning to speak Greek.” • Increase your influence by learning to adapt to other styles.
Mentee Program Requirements • Must be individual HBA Chapter/Affiliate member • Program fee - $150.00 • Commit to 1½ to 2 hours/month in person and/or virtually (phone or web) for 7 months (April-October) • Attend program Events: • Kick off: Tuesday, April 15 @ AstraZeneca (1800 Concord Pike, Wilmington DE) • Mid-Year: Wednesday, July 24 • Year-end Celebration: Thursday, November 9 @ MedImmune (Gaithersburg, MD) • Take the DISC assessment • Participate in check-in calls and surveys – monthly call, mid-year & year-end survey Save these Dates!
Next Steps for Mentees • Take the DiSC assessment (www.discoveryreport.com/DiscoveryReportForm_quick.php ) – send results to sandra.caddell@astrazeneca.com • Start thinking about your goals and goals for your circle • Log on to our Virtual Notebook; get familiar with what’s there • Send titles of resources you’ve found successful to: BrooksC@MedImmune.com for posting to our Virtual Notebook • Accept invitation to join LinkedIn group • Add Mentor calls and events to your calendars
2014 HBA Mid Atlantic Key Mentoring Contacts • Athena Colucci, Mentee Connector • Athena.Colucci@astrazeneca.com • Kathleen Butler, Mentor Connector • Kathleen.Butler@tevapharm.com • Carla Brooks, Information & Platform Manager • BrooksC@MedImmune.com • Sandra Caddell, Program Director • Sandra.Caddell@astrazeneca.com
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