Presentation Transcript

1. AGENDA ITEMS GCSS-MC Basic Requirements BR.100 Completion Guidance For Official Use Only
2. AGENDA ITEMS BR100 setup document Unit info Sub-inventories Locators Financial Info Additional JONs For Official Use Only
3. BR-100 Setup Document The BR-100 is a setup document used to provide Oracle with unit specific details to be used in order to build the basic foundation for that unit within GCSS-MC. The BR-100 includes six tabs that require separate types of information; Unit Info, User & Roles, Sub-inventories, Locators, Financial Info, and Addl JONs. For Official Use Only
4. Unit Info The Unit Info spreadsheet is used to setup the command structure. Information includes the following: AAC with description, Routing Identifier Code (Org Code), UICs with description, Work Center ID (WCI), Responsible Party, Parent UIC, Force Activity Designator (FAD), Accountable Officer, Responsible Officers, Purchase Order (PO) /Document Approvers, TACs 1, 2, and 3 addresses, Water Port Code, Aerial Port Code, Activity Type Code, and Break Bulk Code. For Official Use Only
5. Unit Info Cont. AAC is a six digit code which represents where the Commander’s equipment is being held. The Supply Officer/Chief can assist with this information. AAC Description is the unit name that relates to the AAC. Routing Identifier Code is also known as the unit org code. It is a three digit code that is related to the AAC. For Official Use Only
6. Unit Info Cont. UICs are the Companies that fall within your unit’s command. You can utilize TFSMS to obtain this information. WCI is a six digit code that represents the pot of money at your MSC level. Your unit Supply Officer or fiscal clerk can provide this information. For Official Use Only
7. Unit Info Cont. Responsible Party is the UIC at the HQ’s Company level. This looks like a RUC or AAC by has a separate function within the setups of GCSS-MC. The FAD is represented with a 1, 2, or 3. It designates which priority codes the units will utilize while requisitioning. The Supply Officer/Chf can assist with this information. For Official Use Only
8. Unit Info Cont. The Accountable Officer is the Marine that owns the equipment in the unit. Typically is the BN Commanding Officer unless unit is deployed and an officer is “Acting” until unit returns. Responsible Officers are the Marines designated in writing by the CO to be responsible for certain equipment throughout the command. For Official Use Only
9. Unit Info Cont. PO/Document approvers are the Marines designated in writing by the CO that are authorized to approve requisitions, PR Builder, DD1149s, and NAVMC 2275s. Consult with the Supply/Fiscal Officer concerning these individuals. As a rule, the approvers reside within Supply. For Official Use Only
10. Unit Info Cont. TAC addresses can be pulled via the DODAAC table using Logtool. Please ensure that the information in the table is accurate. If not, unit will need to submit a request to update the DODAAC table prior to cutover. For Official Use Only
11. Unit Info Cont. Water Port, Aerial Port, Activity Type, and Break Bulk codes should be auto-populated; however, will need to be verified with the SMU. For Official Use Only
12. Unit Info Cont. UNIT INFO USER ROLES AND RESPONSIBILITIES For Official Use Only
13. USER ROLES AND RESPONSIBILITIES Who are the users for GCSS-MC? -Your main users will be Supply and Maintenance personnel for example: MT, Comm, Armory, Engineers... -S4 and S3 or other commodities that would require service or support such as vehicle requests, LTIs, and/or HE lift support -Accountable Officer -All Responsible Officers -Approvers (in relations to funds) For Official Use Only
14. USER ROLES AND RESPONSIBILITIES Roles and Responsibilities- The tasks that you perform in your MOS will determine what roles and responsibilities you need in GCSS. -The Training Team will provide roles catalogue and other guidelines to assist you in assigning roles to the Marines. -All users and roles will be inputted on the second tab of the BR-100. For Official Use Only
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17. Unit Info Cont. USER ROLES ANDRESPONSIBILITIES SUB INVENTORIES For Official Use Only
18. Sub-Inventories Definition Sub-Inventories is a cyberspace holding area that is used by GCSS to group locators. Sub-Inventories are normally correlated to those sections within an AAC that transact in MIMMS and/or SASSY. For example: MT Maintenance Platoon would have a sub inventory but S-1would not. MT Ops would need a sub-inventory for ordering and receiving POLs, SL-3, etc… Sub-Inventories are for all sections that directly requisition parts or supplies. Sub-Inventories are alpha numeric code and explained in the next slide. For Official Use Only
19. Sub-Inventories Purpose Sub-Inventories will be used in GCSS-MC to identify warehouses and containers or type of storage. To create and maintain inventory as well as perform sub-inventory transfers. To project future requisitions of consumables, reparables, and general supply items based on expiration dates, lot numbers, and usage. To source an item from an external vendor and create a purchase requisition for items not available internally at the retail level. Once a sub inventory is brought into GCSS it can only be retired and never altered. It is a permanent identification code. For Official Use Only
20. Sub-Inventories STAGE Temporary holing area for transferring items (kind of like a digital RUC line). ISSUE_PT Can be used by supply as staging until ‘STAGE’ is cleared. 01A Perpetual 01F Future 01G Deployable WIRRecoverable items BLK – Bulk DRMO MTO MT Operations MTM MT Maintenance HEO HE Operations HEM HE Maintenance UTL Utilities UTM Utilities Maintenance ENG Engineers ENM Engineer Maintenance ARM Armory ORD Ordnance ORDM Ordnance Maint COMM Communications WIRE CEM Comm Elect Maint SUP Supply WRHS Warehouse For Official Use Only
21. Sub-Inventories DIVE Dive Locker PARA Para Loft Boat Boat Locker EOD Boom FUEL Fuels Section BLKFUEL Bulk Fuel GSM General Support Maint Use the following to break down each sections sub-inventory: _PEB: Pre Expended Bin Items _LAY: Layettes _STAGE: In/Out bound items _WHSE: Warehouse locations For Official Use Only
22. Sub-Inventories AAC M00000 For Official Use Only
23. Unit Info Cont. SUB INVENTORIES LOCATORS For Official Use Only
24. Locators INTRO: The 9 digit (alpha-numeric) Location Identification codes, commonly referred to as ‘Locators’ is required by GCSS-MC. Will be used for Pre Expended Bin Items (PEB’s), Layettes, and Broken Units of Issue (BUI’s) Referenced in MCO P4450.7E_ For Official Use Only
25. Locators Purpose: To introduce and translate this system to Marines without warehouse experience. MCO P4450.7E_ is the reference used for establishing locators for the BR100. Locator Format: It is a nine digit alpha-numeric code. The format as described in MCO P4450.7E. The code looks like: C000001AA For Official Use Only
26. Unit Info Cont. LOCATORS FINANCIAL INFO For Official Use Only
27. Financial Info The Fiscal Info spreadsheet contains a myriad of fiscal data that is required for setup in GCSS-MC. Coordinate with your Unit/MSC Comptrollers to have this populated. For Official Use Only
28. Additional Jons The additional JONs spreadsheet is utilized to capture all of the cost JONs throughout the command. The cost JONs are directly related to the expenditures of the unit and it is imperative that a validation is conducted prior to submitting the BR100. The unit Fiscal Officer is the POC for this information. For Official Use Only
29. Questions For Official Use Only