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Faculty Accomplishment Systems Update

Enhancing faculty documentation processes through an innovative system update. Providing easy-to-use tools for academic activities tracking, web-based reporting for promotions & reviews, and more. Developments include environmental scanning, feedback generation, and planning for a customized future system. The focus on accountability, customization, and functionality ensures an efficient solution for faculty and administrators. Timeline includes feedback gathering, RFP development, vendor selection, and phased implementation by early 2014. Explore the comprehensive features of the upcoming system update.

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Faculty Accomplishment Systems Update

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  1. Faculty Accomplishment SystemsUpdate Missouri S&T ITCC March 15, 2013

  2. Objectives • Provide faculty with easy to use tool to document academic activities • Provide administrators with web-based reporting for P&T, faculty review, accreditation

  3. Process • Started with UMAO and IFC • Environmental scan of industry • Conducted focus groups • Generated common themes • Provide feedback to UMAO and IFC

  4. Environmental Scan • Institutional status • We are not alone • Only a few commercial apps • Activity Insight by Digital Measures • Faculty 180 by Data 180 • Vivo – Open source product • Pricing • FTE & departmental

  5. Focus Groups • Two per campus • faculty and administrative • Current state of FAS • likes and dislikes • Common themes • FAS Focus Group Themes • Moving forward • wants, needs and concerns

  6. Themes - Accountability • What is the purpose? • Who sees this data? • Why do we need a system-wide solution? • Does anyone at System/Jeff City look at this data? • Our department has not accessed FAS in five or six years. • College looks at data but faculty get little feedback. • What are my incentives other than I won’t get my raise?

  7. Themes - Customization & the User Interface • Doesn’t fit faculty who do clinical teaching and community service. • Our faculty experience frustrationfrom having to choose from fields that are not intuitive and/or applicable. • We have someone in our office who does the data entry for our CVs because the user interface is so unfriendly. • Data entry was time consuming and slow. • There would be a value to have a system that could be customized to fit each department/division/unit.

  8. Themes - Functionality • The system should be able to import from internal/external databases • Musts haves include assessment, customizable, align with P&T process, annual reviews/reports, accreditation, etc. • Output to faculty web profiles. • I would like it to generate a variety of CVs and bio-sketches. i.e. for NIH, NSF, full CV. • If the CV export feature works well for faculty then it’s possible an FAS system may be their main repository for storing their data.

  9. Baseline Needs for Faculty • Generate CVs • Follow P&T workflow steps • Import Bibliographic Data • Import from External Databases • Direct feeds from UM Data • Maintain Document Repository • EndNote, Ref Manager, Zotero • Scopus, PubMed, etc. • SIS, Grants, etc. • Syllabi, Recordings, etc.

  10. Baseline Needs for Administrators • Course Data Reporting • Grants & Publication Information • Customizable Reporting • Generate Ad Hoc Reports • Accrediting Reports • P&T & Annual Faculty Reviews

  11. Additional Options • Generate Web Profiles • Department/College, Organizations • Generate Bio Sketches from Preloaded Templates • NSF, NIH, USDA • Report Templates can be defined • System, Campus, College, Department

  12. Unexpected Outcome-Assessment • Integrated assessment at the course-level • Driven by department or college • Can be tied to accreditation reporting

  13. Next Steps - Timeline • Early 2013 • Gather feedback from each campus • Present findings to the Provosts & the Intercampus Faculty Council (IFC) • Spring 2013 • Conduct System-wide needs analysis • Develop and release RFP • Select vendor and customize as appropriate • Summer/fall 2013 • Conduct a small pilot • Standardization of data fields • Early 2014 • Launch phased-in implementation

  14. Accreditation Report Example – NCATE Faculty Qualification Summary

  15. Curriculum Vitae Output

  16. Demos

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