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PMBOK Chapter 12 Project Procurement Management

PMBOK Chapter 12 Project Procurement Management. Project Procurement Management. The processes necessary to purchase or acquire products, services, or results needed from outside the project team.

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PMBOK Chapter 12 Project Procurement Management

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  1. PMBOK Chapter 12 Project Procurement Management

  2. Project Procurement Management • The processes necessary to purchase or acquire products, services, or results needed from outside the project team. • The Organization can be either the buyer or seller of the products, services, or results of a project.

  3. Mapping the Processes Process Group PM Knowledge Area

  4. 12.1 Plan Procurement • The process of documenting project purchasing decisions, specifying the approach, and identifying potential sellers. • It identifies project needs best be or must be, met by acquiring from outside the organization • It identifies what to acquire ? How ? How much is needed? When to acquire • The whole process through closing should be done for each acquired item

  5. 12.1 Plan Procurement Inputs, Tools& Techniques and Outputs

  6. 12.1 Plan Procurement Data Flow Diagram

  7. 12.1 Plan Procurement: Inputs • Scope Baseline • Scope statement • WBS • WBS Dictionary • Requirements Documentation • Teaming Agreement • Risk Register • Risk-Related Contract Decisions. • Activity Resource Requirements • Project Schedule • Activity Cost Estimates • Cost Performance Baseline • Enterprise Environmental Factors • Organizational Process Assets

  8. 12.1 Plan Procurement: Tools & techniques • Make-or-Buy Analysis • Expert Judgment • Contract Types • Fixed-Price contracts • Firm Fixed Price Contracts (FFP) • Fixed Price Incentive Fee Contracts (FPIF) • Fixed Price with Economic Price Adjustment Contracts (FP-EPA) • Cost-reimbursable contracts • Cost Plus Fixed Fee Contracts (CPFF) • Cost Plus Incentive Fee Contracts (CPIF) • Cost Plus Award Fee Contracts (CPAF) • Time and Material Contracts (T&M)

  9. 12.1 Plan Procurement: Outputs • Procurement Management Plan • Procurement Statements of Work • Make-or-Buy Decisions • Procurement Documents • Source Selection Criteria • Understanding of need • Overall or life-cycle cost • Technical capability • Risk • Management Approach • Technical Approach • Warranty • Financial Capacity • Production Capacity and Interest • Business Size and Type • Past performance of seller • References • IP Rights • Change Requests

  10. 12.2 Conduct Procurement • The process of obtaining seller responses, selecting a seller, and awarding a contract.

  11. 12.2 Conduct Procurement: Inputs • Project management Plan • Procurement Documents • Source Selection Criteria • Qualified Seller List • Seller Proposals • Project Documents • Make-or-Buy Decisions • Teaming Agreements • Organizational Process Assets

  12. 12.2 Conduct Procurement: Tools& Techniques • Bidder Conferences • Proposal Evaluation Techniques • Independent Estimates • Expert Judgment • Advertising • Internet Search • Procurement Negotiations

  13. 12.2 Conduct Procurement: Outputs • Selected Sellers • Procurement Contract Award • Statement of work or deliverables, schedule, roles, responsibilities, pricing, payment terms, acceptance criteria and inspection. Warranty • Insurance and performance pond, incentives, penalties, fees, change request handling and termination and alternative dispute resolution (ADR) • Resource Calendars • Change Requests • Project Management Plan Updates • Project Document Updates.

  14. 12.3 Administer Procurement • The process of managing procurement relationships, monitoring contract performance and making changes and corrections needed

  15. 12.3 Administer Procurement Data Flow Diagram

  16. 12.3 Administer Procurement Inputs • Procurement Documents • Project Management Plan • Contract • Performance Reports • Approved Change Requests • Work Performance Information

  17. 12.3 Administer Procurement: Tools and Techniques • Contract Change Control System • Procurement Performance Reviews • Inspections and Audits • Performance Reporting • Payment Systems • Claims Administration • Records management System

  18. 12.3 Administer Procurement Outputs • Procurement Documentation • Organizational Process Assets Updates • Correspondence • Payment schedules and requests • Sellers performance evaluation documentation • Change Requests • Project management Plan Updates • Procurement management plan • Baseline schedule

  19. 12.4 Close Procurements • The process of completing each project procurement. It supports the close project or Phase process, since it involves verification that all work and deliverables were acceptable.

  20. 12.4 Close Procurements Data Flow Diagram

  21. 12.4 Close Procurements: Inputs • Project Management Plan • Procurement Documentation • All documents should be collected, indexed, and filed.

  22. 12.4 Close Procurements: Tools and Techniques • Procurement Audits • Negotiated Settlements • Records Management System

  23. 12.4 Close Procurements: Outputs • Closed Procurements • Organizational Process Assets Updates • Procurement file • Deliverable acceptance • Lessons learned documentation

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