STCU: rule of application of projects UNESCO Science program -rule of application science projects

1. STCU: rule of application of projects UNESCO Science program -rule of application science projects Goncha Eyvazova, Rashad Hajimammadov hajimammadov@hotmail.com

2. Science and Technology Center in Ukraine • Members : • Azerbaijan, Canada, European Union, Georgia, Moldova, Sweden, Ukraine, USA, Uzbekistan • Since 1993, private companies and government agencies from the European Union, United States, and Canada have used the STCU to manage over 1430 R&D projects, worth over $209 million.

3. Content • application form (short) • application form (full) • some advices from STCU

4. Step 1. how to register the application Go to http://www.stcu.int/projects/database/sf/and select“Start a new proposal online”or Go to http://www.stcu.int/stcups/ in order to download program scientists application form (short) proposal (full) Project contract and work plan quarter, technical, annual and final report State permission vice director approves registration of the project monitoring visits, letters about changes in using of planned budget accompanying letter Meeting of administrative committee Director’s project coordinators Accountant coordinators, Specialists in purchasing STCU staff

5. Online application http://www.stcu.int/projects/database/sf/

6. Online application

7. Online application

8. Or you can download the application http://www.stcu.int/stcups

9. Download the application Information about foreign collaborators

10. Step 2. project registration was receipted by STCU stuff - was reviewed by the vice director of STCU registration number assigned- STCU sends e-mail to project leader scientists application form (short) proposal (full) Project contract and work plan quarter, technical, annual and final report State permission vice director approves registration of the project monitoring visits, letters about changes in using of planned budget accompanying letter Meeting of administrative committee Director’s project coordinators Accountant coordinators, Specialists in purchasing STCU staff

11. E-mail to project leader – Azerbaijan • STCU begs to acknowledge registration of your proposal [name of proposal] and assigning registration number [№].Please, fill the application form (full form), (english and azerbaijani version) and give it to the regional office of STCU in Azerbaijan... • Please, give original and 1 copy of documents. • Deadline- 3 months from the getting date of this letter. • Your proposal have to include these documents : • STCU project proposal (in english and russian) • Forms of your previous experience for each of your team member • electronic version of your project proposal (proposal number) in CD or in another data carrier;

12. E-mail to project leader – Azerbaijan • In order to get state permission you have to give these documents to STCU regional office in Azerbaijan : • Letter – conclusion from the institute • Draft version of accompanying letter

13. E-mail to project leader • Please, keep in mind that, for joint proposals with organizations from Azerbaijan, Georgia, Ukraine or Uzbekistan it’s important to submit state permissions from each country, those included to project. • You can change your proposal, only with STCU’s project programme., which you can download from www.stcu.int/stcups/

14. Step 3. full proposal form was written by project leader- in ideal case was written, considering recommendations of STCU stuff and collaborators scientists application form (short) proposal (full) Project contract and work plan quarter, technical, annual and final report State permission vice director approves registration of the project monitoring visits, letters about changes in using of planned budget accompanying letter Meeting of administrative committee Director’s project coordinators Accountant coordinators, Specialists in purchasing STCU staff

15. STCU project proposal • Specific information about the project • For proposal preparation, use the file, that directed from STCU • Check and refresh prepared information • Write additional requested information • instructions • Delete all instructions, when your proposal is completely filled.

16. General information about the proposal

17. General information about the proposal • Project name • Choose short and informative name for the project. • Short information about the project • This information must include the aim of project, expecting results and it’s significance in world scale. • Duration of the project • Determine time intervals over a period that, STCU support is needed for carrying out of the project.

18. Describing the project proposal

19. Describing of the project proposal • Introduction • What is the problem? • Estimate the problem for current time and explain it’s importance.

20. Describing of the project proposal • References • What do other peoples do? • Talk about the most significant results and weak sides in this sphere and it’s status in your country. • Talk about leading scientists and experts in this field. • How their results can be applied? • Talk about some technical, commercial, industrial or other possible use of investigations in this sphere...

21. Describing of the project proposal • References • How their results can be applied? • If it’s possible say names of leading firms, laboratories and university centres, which activities depend on results this sphere.

22. Describing of the project proposal • Aim and tasks • What are we going to do? • Explain that, how your project can help solving of this problem. Describe investigations that you offer. Complete your describing with pictures, schemes, diagrams depending on project specification. Your describing have to cover all main aspects of the problem. • What is the aim of the project? • Shortly form the main aim of your project.

23. Describing of the project proposal • Expected estimation of the project: • What is new in your project? • Especially define and compare new and unique investigations in your project which differ from other investigations. • If it’s possible, confirm your ideas with references.

24. Describing of the project proposal • Who we are? • describe your team members qualification, experience and their results. Talk about their participating in business trainings and about their knowledge in foreign languages.

25. Describing of the project proposal • How this project is related with other works? • Talk about other projects, which these people participate in. Finance this project. Describe which level of investigation or technological development, your already reach. • Talk about patents

26. Describing of the project proposal • Expected results • What will we do in this project? • Define and describe scientific, technical, commercial and other results which your will get with this project. • what about next steps? • Estimate possible spheres of applying project results, possible industrial, economical and other advantages which you can get using this project. • Justify these advantages with numerical data.

27. Describing of the project proposal • what about next steps? • Inform about expected proposals for patent. • If it’s possible give the names of companies, which are interested in your results. If your project has limited ability, then describe how are you going to use your results in order to get financing for further investigations. Shortly note, direction of these investigations.

28. Describing of the project proposal • Volume of work : • Which tasks will you carry out? • Describe main status of the work. Precise which work your team will carry out in each step.

29. Describing of the project proposal • Technical approach and methodology • How will you do this? • Describe scientific-technical approaches and methodology which will be used in each step.

30. Description of STCU project proposal - shortly • Introduction • -what is the problem? • References • -what do other people do? • Aim and tasks • -what are we going to do? • Expected estimation • -what is new in your work? • Organization, qualification and membership of stuff • -Who we are? • Expected results • -what will we do in this project? Next steps • Volume of work • -which tasks will we carry out? • Technical approach and methodology.

31. Hints for success Be sure that, you located ‘true information’ in ‘write places’ ! • Introduction • -what is the problem? • References • -what do other people do? • Aim and tasks • -what are we going to do? • Expected estimation • -what is new in your work? • Organization, qualification and membership of stuff • -Who we are? • Expected results • -what will we do in this project? Next steps • Volume of work • -which tasks will we carry out? • Technical approach and methodology. don’t hide main idea of your project here !

32. Hints for success Be sure that, you aim and tasks are clear for everybody ! • Introduction • -what is the problem? • References • -what do other people do? • Aim and tasks • -what are we going to do? • Expected estimation • -what is new in your work? • Organization, qualification and membership of stuff • -Who we are? • Expected results • -what will we do in this project? Next steps • Volume of work • -which tasks will we carry out? • Technical approach and methodology. Language of your proposal have to be the least technical in these two parts !

33. Hints for success Suppose that, consultant who looks through your project, never heard about you, your team and your technology ! • Introduction • -what is the problem? • References • -what do other people do? • Aim and tasks • -what are we going to do? • Expected estimation • -what is new in your work? • Organization, qualification and membership of stuff • -Who we are? • Expected results • -what will we do in this project? Next steps • Volume of work • -which tasks will we carry out? • Technical approach and methodology. Exactly and shortly explain how you help international science activity in this field.

34. Collaborators

35. Organizations

36. Work Schedule Remember that, you have to include marketing investigations too !

37. Scientists You can also involve specialist for marketing research in your project ! Be sure that, your work plan is fit to season requests (for instance holidays)

38. Budget

39. Budget - equipments Capital (price for one ) > $2500) expanded (price for one) < $2500) Арендованное

40. Budget - materials Metals, gases and etc. Chemical reagents Laboratory equipments, materials Office equipments, materials

41. Budget – other cost software Communication (internet, phone, mail...) security Repairing and service of equipments Out of laboratory experiments Publications / translations patenting

42. Step 4. getting state permission the proposal looked through in each country, where the works will carry out- project countries’ government inform STCU that, full form will be discussed and submitted…. scientists application form (short) proposal (full) Project contract and work plan quarter, technical, annual and final report State permission vice director approves registration of the project monitoring visits, letters about changes in using of planned budget accompanying letter Meeting of administrative committee Director’s project coordinators Accountant coordinators, Specialists in purchasing STCU staff

43. Step 5. STCU expertise the coordinator of the project, determined, who will look through your project, and will estimate your work.- the director and vice director look throug the projectthen they exhibit project in secured internet site, western expertise. scientists application form (short) proposal (full) Project contract and work plan quarter, technical, annual and final report State permission vice director approves registration of the project monitoring visits, letters about changes in using of planned budget accompanying letter Meeting of administrative committee Director’s project coordinators Accountant coordinators, Specialists in purchasing STCU staff

44. Step 6. financing expertise there are some political priorities :involve defined areas, organizations, scientists and etc. Concentrate in biology for instance. In projects with commercial potential.Scientific experts look through projects in order to choose projects according their estimating.Government stuff define current budget application form (short) proposal (full) Project contract and work plan quarter, technical, annual and final report State permission vice director approves registration of the project monitoring visits, letters about changes in using of planned budget accompanying letter Meeting of administrative committee Director’s project coordinators Accountant coordinators, Specialists in purchasing STCU staff

45. Step 7. administrative council meeting official persons from each financing country meet, in order to compare lists of taken projects. Lists of submitted or declined projects will be placed in internet site of STCU application form (short) proposal (full) Project contract and work plan quarter, technical, annual and final report State permission vice director approves registration of the project monitoring visits, letters about changes in using of planned budget accompanying letter Meeting of administrative committee Director’s project coordinators Accountant coordinators, Specialists in purchasing STCU staff

46. Step 8. the preparing of local plan the manager of the project, prepares written agreement and. Work plan. Coordinator of the project will look through project and share with his ideas.At last director of each institute sign documents. application form (short) proposal (full) Project contract and work plan quarter, technical, annual and final report State permission vice director approves registration of the project monitoring visits, letters about changes in using of planned budget accompanying letter Meeting of administrative committee Director’s project coordinators Accountant coordinators, Specialists in purchasing STCU staff

47. Step 9. looking through the project and its final version Step 10. project begins.When financing side confirm project, corrdinator defines the date of project beginning. And the executive director of signs work plan. application form (short) proposal (full) Project contract and work plan quarter, technical, annual and final report State permission vice director approves registration of the project monitoring visits, letters about changes in using of planned budget accompanying letter Meeting of administrative committee Director’s project coordinators Accountant coordinators, Specialists in purchasing STCU staff

48. TWAS • Countries eligible for the grants : • Afghanistan, Angola, Azerbaijan, Bangladesh, Belize, Benin, Bhutan, CAR, Chad, the Comoros, the Democratic Republic of CoDominicanRepublicngo, Cote d’Ivuare, Djibuti, ……..

49. Thanks for attention • Kiitos