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CTSC Administrative Overview. CTSA Administrative Leadership Committee October 2, 2007. Michael Gillis, MBA Associate Director for Administration Dean’s Office. 2921 Stockton Boulevard, Suite 1400 Sacramento, CA 95817 michael.gillis@ucdmc.ucdavis.edu www.ucdmc.ucdavis.edu/ctsc.
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CTSC Administrative Overview CTSA Administrative Leadership Committee October 2, 2007 Michael Gillis, MBAAssociate Director for Administration Dean’s Office 2921 Stockton Boulevard, Suite 1400Sacramento, CA 95817 michael.gillis@ucdmc.ucdavis.edu www.ucdmc.ucdavis.edu/ctsc
CTSC Organizational Structure • External • CTSA Consortium Members • EAB • UCD Advisory Committees (e.g., science advisory board, CAB, Education Program Advisory Panel) • Partners – VANCHS, Shriners • Internal • Executive leadership (Dean, EAD for Research) • Governance and Oversight Committee • CRRC (formerly GAC) • Weekly Executive Strategy Tteam Meeting • Weekly ‘Staff’ Management Meeting
CTSC Organizational Structure • PI Leadership (Scientific Direction and Collaborations / Vision) • Program, UCD and SOM faculty • SOM and UCD executive leadership • Program leadership • Administrative Oversight (Operational and Programmatic Management) • Staff supervision and guidance • Program management • Project management
CTSC Organizational Structure • Program/Core Leadership • Motivated CTSC faculty • Serve as Program/Core Directors (generally at 5% effort) and Co-Directors (generally at 10-15% effort) • Set the tone and direction of each program • Engage in consortium committees and sub-committees • Staff Leaders in Administration, PCIR/RKS, Informatics • Serve at 100% effort • Execute the strategy of the individual core program with direction from CTSC leadership
CTSC Administrative Structure CTSC is not the GCRC and can not be managed under the GCRC model Administrative oversight includes • Program operations • Re-Engineering of processes (e.g., GAC) • Development and execution of a strategy (e.g., pilot calls, industry collaborations) • Coordination and integration with campus department and centers • Monitoring program/core activities and progress • Constant communication with PI
CTSC Administrative Structure • Administrative Team: • Associate Director for Administration • 2.0 FTE Administrative Support (Executive Support, Internal Communication, Calendar Management) • 1.0 FTE Administrative Analyst V (Grants Management Activities, Financial Modeling, Annual Reports Preparation) • 1.0 FTE Manager, Research Facilitation and Industry Alliances • 1.0 FTE (Indirect) Evaluation Analyst II • 1.0 FTE (Indirect) Community Program Representative III
CTSC Challenges • Engagement, integration and motivation of ‘limited’ appointment CTSC Directors/Co-Directors (Faculty) • Education of campus faculty and staff to convey what the CTSC ‘IS’ and what it ‘IS NOT’ • The CTSC develops partnerships and collaborations • The CTSC does not allocate funding/resources to individual programs / investigators • Limited (and shrinking) resources and high expectations • Leverage other NCRR programs • Coordinate/Share resources with UCD programs (e.g., Cancer Center)
CTSC Successes • Cohesive, dedicated and independent staff • Further developed culture of cooperation and partnership among consortium members as well as investigators, centers and departments • Increased communication across institution and broader awareness of research activities underway • Integration of the CTSC into the institutional framework and recognition as critical resource for Investigators and Research Staff • Growth of interdisciplinary research proposals and projects • NeuroTherapeutics Research Institute (Hagerman) • National Children’s Study – NCS (Hertz-Piccioptto) • Flexibility to re-engineer processes and cultivate a collaborative scientific environment
