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Student Event Planning

The University of Iowa College of Law. Student Event Planning. Associate Dean of Students, Office of the Vice President for Student Services Office: Iowa Memorial Union, Room 249. Tom Baker. Goals . Reduce red tape for student leaders Reduce surprises for student groups.

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Student Event Planning

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  1. The University of Iowa College of Law Student Event Planning

  2. Associate Dean of Students, Office of the Vice President for Student Services Office: Iowa Memorial Union, Room 249 Tom Baker

  3. Goals • Reduce red tape for student leaders • Reduce surprises for student groups

  4. The University of Iowa Human Rights Policy

  5. The University of Iowa brings together in common pursuit of its educational goals persons of many nations, races, and creeds. The University is guided by the precepts that in no aspect of its programs shall there be differences in the treatment of persons because of race, creed, color, national origin, age, sex, disability, sexual orientation, gender identity, or any other classification that deprives the person of consideration as an individual, and that equal opportunity and access to facilities shall be available to all. Among the classifications that deprive the person of consideration as an individual are those based on associational preference. These principles are expected to be observed in the internal policies and practices of the University; specifically in the admission, housing, and education of students; in policies governing programs of extracurricular life and activities; and in the employment of faculty and staff personnel. The University shall work cooperatively with the community in furthering these principles.

  6. Student Organization Events Risk Management

  7. Overview • Both the university and student leaders can be sued for injuries suffered during student organization events • Student leaders are agents of the university when carrying out their official duties on behalf of the university

  8. Examples of Injuries That Could Lead to Lawsuits • Canoe trip drowning death • Food-borne illness sends people to the hospital • Leg injury during 5k race • Fire during an indoor public concert • Car accident related to alcohol consumption • Volunteer injury during service project

  9. Contact UI Administration • Liquor licenses for on-campus facilities with built-in insurance cost • Contract forms for off-campus vendors • Ordering insurance for off-campus events • Liability waivers for risky events • Outside speaker • Musical group • DJ • Rental equipment • Alcohol service at restaurants • Iowa City’s contract for use of streets and parks Services We Provide Standard Contract Forms

  10. Department of Risk Management, Insurance and Loss Prevention Kathryn Kurth

  11. Liability Insurance • The university does not have general liability insurance that covers all student organization events and the university’s insurance policies do not extend to third parties • Student organizations MUST obtain insurance for certain events (e.g., if alcohol is involved) • Student organizations MUST use waivers for certain events (e.g., 5Ks, intramurals)

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