1 / 18

Thank You

Thank You. for your commitment to participate in The ECA International Fair 2014. Purpose of The Fair. The only fundraising event → to support all of the activities that the PTA funds PTA budget for next year is created from the profits of the International Fair

becka
Download Presentation

Thank You

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Thank You for your commitment to participate in The ECA International Fair 2014

  2. Purpose of The Fair • The only fundraising event → to support all of the activities that the PTA funds PTA budget for next year is created from the profits of the International Fair • To highlight the diversity and culture of our community through cuisines and performances • To bring the community together

  3. Event Committee CHAIRPERSON: Fausia Abou Hamya Host Committee: PARENTS & TEACHERS • Maria Joao Seabra (Portugal) • Jessica Guareschi (Argentina) • Louise I Licastro (Brazil) • Tatiana Abou Hamia (Lebanese) • Luz Perdomo (Colombia) • Maria Jesus Vinuesa (Spain) • Andrea Miraglia (Italy) • Anjali Lom (India) • Stacia Nakai (USA) • Claudia Abbas (Syria) • Laura Gonzalez (Germany) • Karen Perozo (Venezuela) • Brenda Tshabalala (South Africa) • Cui Donghui (China) • ... • … Treasurer: Holly Bence • Fair ticket sales volunteers: Martha F, Eunyoung L, Ayako Y • Raffle volunteer: Ana Maria Robles Logistic: Kathy Furrer Raffle and External Publication: Monica Rivero Country Booth Organizer & Internal Publication: Evy Baskara, Karen Perozo, Silvia Pietraroia Entertainment/Show, Games & Parade Organizer: Maria Patricia Casas • Entertainment: • Parade: SherryAnn Silva • Children’s Games: Volunteer: Zuleyma Rodriguez Green Team: Mr. Heil Volunteer: Julie-Frances

  4. Budget Listing

  5. Where The Money Goes 75% PTA activities: • The Senior Scholarship • The Teachers Appreciation Events • The Welcome Breakfast for Parents and New Parents in 2nd Semester • Students activities and support: Olympics, school party, snacks for HS exam, etc 25% Community Service: divided for 3 divisions • ES: school supplies for 200 unfortunate childrens • MS: OSMAN, teenage mums • HS: Hope Club, Fundana, Asoprogar • BIG activity: the Field of Toys event (party, activities and foods for the orphan children)

  6. Finance • You manage your own finances price decision, consider to have a starting price, be flexible • Donate 100% profits (will be collected at the end of the fair) • Set pricing → to earn a profit • Request donations (food & materials) • Reduce, recycle, reuse → minimize the cost • Provide your own small change! (Please do not change money at the Raffle/Ticket booth)

  7. Top Ten Achiever IF 2013 • Colombia 18,050 BsF • Argentina 15,890 BsF • Venezuela 13,400 BsF • USA 10,356 BsF • Germany 9,600 BsF • India 9,000 BsF • Portugal 8,825 BsF • Lebanon 8,410 BsF • Peru 8,070 BsF • Brazil 5,675 BsF

  8. Set Up Venue: • STAR PLAZA - Country Booths • Parking Lot (E3) - The stages & tables Booth Request Form: TODAY Schedule food prep, setup, work shift & clean up

  9. Map

  10. Target Audience ECA community members & friends & family Please help: • Spread the word • Invite everyone you know • Help us to publish/promote The Event • to your colleagues in the office/company • your sports partners/ friends in social group/hobby group/association: BIG, Caracas Accueil, ADD, VAUUW, etc

  11. What to Sell • Food and no beverages (for exception please approach us) • Have enough food for a min. 3 hours (starts 12pm) • Non-food items that represent their country, alongside food • Sales start at 12.30 pm only • At 12 pm the focus should be on the parade → this will help sustain your food supply until at least 3pm. • Do not disassemble the country booth until the International Fair closes at 4pm.

  12. Marketing & Ticket Sales • ECA community network • Other International Schools (connection?) • Your colleagues in the office/company (network?) • SocMed Sales: • Pre-event Ticket Sales: 17-21 March 2014 (volunteer) • Pre-order Food (?)

  13. Itinerary

  14. Booth Supplies • Three tables in a U-shape for each booth • PTA fund and International Fair entrance tickets will cover the cost of: • Electricity outlets, max 3 outlets (no strips) → supplied by ECA • Water/ice (ECA) • Tables • Chairs • Table cloths • Chafing dishes • Backdrops (ECA) • Support service: ECA maintenance staff • Please bring your own adaptor and extra outlets if needed (120v)

  15. Green Ideas • Reduce the use of disposable utensils • Use your own reusable utensils, “Tupperware”, plates, water bottle, etc as many as you can • Reuse some materials and tools from last year • Recycle as much as we can → coordinate with the Green Team • Remember to sort the garbage • Remind people to do the same

  16. Donation & Contribution • Country Booth Coordinator & Crew • Ready to sell food, food ingredients, materials, promotional materials, decoration for the booth, etc • Gifts for Raffle → before 21st March to Monica Rivero • Entertainment → before 14th March to Maria Patricia Casas • Entrance Tickets, Children’s Games & Raffles

  17. Guidelines • You have the privilege as an ECA community member to participate in this event • This event is a community event & fundraiser, not a for-profit business • A for-profit service or outside company/office will not be hired to run the booth. • You may consult, get donations or invite outsiders to participate, but they will be required to pay an entrance fee and donate all profits to the ECA PTA. • We no longer can have any outside vendors • You will manage your own finance and we encourage you to donate 100% of booth profits to the PTA fund for next year activities • All booths need to have at least one ECA parent/teacher present at the booth at all times during fair hours (12pm-4pm) • The participant (parents/teachers/ECA community member) should attend the mandatory meeting. It can not be delegated to someone who is not an ECA community member. • All country booths are required to sell food and no beverages (for exception please approach us) • Please have enough food for a minimum of 3 hours,. The selling will start at 12 pm only • Country booths may also sell non-food items that represent their country, alongside the food items • On the day of the event, for safety reason, we can not allow people from outside ECA community to be alone in the booth unless a parent/teacher are present at all times. • All country booths must remain in their designated area on the PTA set-up map • Everybody must pay the entrance fee

  18. Thank You • See you FRIDAY 21st March 12 pm • Please contact us anytime: pta@ecak12.com • Updates: email or PTA Wiki • Phone: 0424-252-6837 (Evy)

More Related