DTC Training Requirements: Ensuring Common Understanding of Test Administration

1. 2016-17 DTC Training WebExRequired for All DTCs Tuesday, November 8, 2016 (3:00 – 4:30 p.m. PT) Wednesday, November 9, 2016 (9:00 – 10:30 a.m. PT) Thursday, November 19, 2016 (3:45 – 5:15 p.m. PT)

2. DTC Training Requirements • All District Test Coordinators must: • Watch all 2016-17 Training Modules • Submit response to 2016-17 Training Survey • Participate in ODE-facilitated Webinar • Objectives for today’s Webinar: • Ensure a common understanding of the test administration requirements of the Oregon Statewide Assessment System • Clarify misconceptions identified through Training Survey results • Address questions raised by DTCs

3. Format and Norms for Today’s Webinar • Format • Review questions and correct answers from the Training Survey covering all training modules • Discuss common incorrect answers and clarify rules and policies • Norms • If you would like to speak, please use the raise hand feature and we will unmute you • Use chat feature to submit questions to host • Please allow the host to respond to all questions

4. DTC Quiz Reviewing the answers

5. 98% 98% 93% 90% 78%

6. 98% 99% 94%

7. 97% 97% 92%

8. 89% 61% 39%

9. 92% Destroy Immediately 84% Destroy Immediately 86% Retain Securely 81% Destroy Immediately 90% Retain Securely 88% Retain Securely 90% Destroy Immediately

10. 98% 100% 87% 83%

11. 100% 98% 89% 100% 94%

12. 87%

13. 97% 91% 98% 91% 98%

14. 97%

15. 96%

16. 99% 69% 94% 75% 91%

17. 91% True 68% False 88% True

18. 98%

19. 94%

20. 74% 90%

21. 87%

22. 96% Accommodations 18% Designated Supports 78% Universal Supports

23. Improprieties New form and common improprieties

24. Accessing the form Form Link: https://app.smartsheet.com/b/form?EQBCT=24a13544b66748589270272ce51241e0

25. Transition to an online Form • The purpose behind this change in procedure is to • ensure consistent data formatting. • eliminate incorrect transcriptions of handwritten forms. • provide DTCs with more detailed information about determinations and outcomes. • The new form contains all of the same fields as the old form with a streamlined template upload to submit multiple tests for the same type of impropriety

26. Overview If the person filling out this form is not the DTC, the DTC will be contacted before a determination is made.

27. Locating a Results ID This information is located in TIDE under “Plan & Manage Testing”

28. Incident Information If one or multiple students have multiple tests impacted, an attachment will need to be uploaded.

29. Additional Test Uploads Link: Add direct link once Cindy posts

30. Selecting a “District Recommended Outcome” “Pending – Investigation Underway” should only be used when the DTC needs more information before making a determination. If you select this option, ODE will not provide a final determination.

31. Submitting the form We encourage you to check the “Send me a copy of my responses” box. However, if you don’t, the information you provided is included in the summary report email from ODE with a final determination

32. After Submission After selecting “Submit”, you will see the following:

33. Final Determination Within 1- 2 business days, the DTC will receive the following email and report summary from ODE confirming the outcome for all impacted tests or requesting additional follow-up information as applicable: This report summary will serve as final confirmation of the district’s investigation and the ODE approved outcome. If a district requires a formal letter of final determination in addition to this report summary, the DTC will submit a request via email to ode.testsecurity@ode.state.or.us.

34. 2015-16 Improprieties Summary

35. 2015-16 Improprieties Summary

36. Training Requirements & Resources

37. Training Requirements Review • Ensure that all STCs and TAs: • Receive annual training • Read and understand the Test Administration Manual • Sign assurance of test security form • Ensure that all non-TAs with access to the secure test environment or materials: • Understand the importance of maintaining security • Sign assurance of test security form TAM, Section 1.5: Training Requirements

38. Required Modules • Module 2: TA Training • Module 3: Accessibility Supports • Module 4: Test Security • Module 5: Smarter Balanced • Module 6: OAKS Online Science and Social Sciences • Module 7: ELPA21 Required for all TAs Required for TAs based on the test(s) they will administer Test administration and security training modules: http://www.ode.state.or.us/search/page/?id=2744

39. TIDE Users TIDE User Guide, p. 4

40. Facilitation Guides • Provide a high level summary of required module training topics • Connects required modules to supplemental resources • Clarifies opportunities in required modules where local information may be added • Will be posted as PDF on ODE website but available in Word by request

41. Facilitation Guides

42. TIDE Training • To support users in the transition to the new Test Information Distribution Engine (TIDE), ODE and AIR have scheduled two optional webinars focusing on how to use the newly-redesigned TIDE: • Tuesday, November 15 from 9 a.m. to 10 a.m. PT • Thursday,  November 17 from 3:00 p.m. to 4:00 p.m. PT • The same material will be covered in both trainings. These webinars are open to any TIDE user role and will be recorded and posted to the ODE website.

43. New ODE Website • Launching Late December • All URL links will be updated in manuals and user guides • Access to old site is anticipated to be discontinued in January

44. Congratulations! • You have successfully completed your 2016-17 DTC training requirements • Next steps: • Local training of STCs and TAs • Monitor weekly AA Updates for updates related to assessment and accountability, distributing to staff as appropriate • OAKS Online test window opens Jan. 10 • ELPA21 test window opens Jan. 10 • Smarter Balanced test window opens Feb. 7 • Extended Assessment test window opens Feb. 16 • Happy testing!