MMIS WebEx Training

1. Department of Medical Assistance Services MMIS WebEx Training Department of Medical Assistance Services – Eligibility and Enrollment Unit June2013 http://www.dmas.virginia.gov 1

2. Agenda • Health Insurance Premium Assistance (HIPP) • Plan First • Non-Resident Aliens (NRA’s) • Contacting the FAMIS CPU • MMIS Web-Help

3. HIPP& HIPP for Kids • Are cost saving programs for Medicaid members • Reimburses some or all of the employee portion of group health insurance premium for members who have employer sponsored group health insurance through their own or their family member’s employment

4. About HIPP • The Commonwealth of Virginia has two Medicaid related premium assistance programs that are administered by the Department of Medical Assistance Services (DMAS): • HIPP • HIPP for Kids

5. Department of Medical Assistance Services HIPP for Kids HIPP For Kids is a premium assistance program for members under the age of 19 who are eligible for or enrolled in qualified employer-sponsored coverage. http://www.dmas.virginia.gov 5

6. Department of Medical Assistance Services HIPP for Kids (cont.) • When determined cost effective, the entire health insurance premium is reimbursed. Cost sharing may apply to non-covered copayments, deductibles, and other expenses not covered by the primary insurer. http://www.dmas.virginia.gov 6

7. Department of Medical Assistance Services HIPP for Kids - Eligibility • A household member must be eligible for Medicaid and be less than 19 years old • Must have/be able to get insurance through employer • Employer sponsored health insurance must meet program criteria http://www.dmas.virginia.gov 7

8. Department of Medical Assistance Services HIPP • HIPP-is a premium assistance program for members who are Medicaid eligible and are enrolled in qualified employer-sponsored coverage that may be available to people with Medicaid that helps pay part or all of their health insurance premiums http://www.dmas.virginia.gov 8

9. Department of Medical Assistance Services HIPP Eligibility • A household member must be enrolled in full-coverage Medicaid • Must have/be able to get insurance through your employer • Employer sponsored health insurance must meet program criteria, including cost effectiveness http://www.dmas.virginia.gov 9

10. Department of Medical Assistance Services HIPP Unit Contact Applications and questions regarding HIPP or HIPP for Kids by the LDSS: • HIPP Email Inbox at: HIPP@DMAS.virginia.gov, • Fax: Attention HIPP Unit (804) 612-0020 or, • Mail: Department of Medical Assistance Services HIPP Unit 600 E. Broad Street, 12th Floor Richmond, VA 23219 http://www.dmas.virginia.gov 10

11. Department of Medical Assistance Services HIPP Unit Contact Tiaa Lewis tiaa.lewis@dmas.virignia.gov HIPP/Buy-in Unit Supervisor 804-786-0690 http://www.dmas.virginia.gov 11

12. Plan First - Overview • Limited Medicaid benefit • Covers regular family planning and screening services, including birth control, and • Pregnancy prevention services only

13. Plan First (cont.) • As of April 1, 2013: 37,150 members enrolled in Plan First • Approximately 17% are over child-bearing age (VDH reports 19-44 years old) • Material is available to share with individuals to help make informed choice about enrolling in Plan First or opting out

14. Plan First – Contact Plan First Email: PlanFirst@dmas.virginia.gov Website: www.planfirst.org Medicaid Member Helpline: 804-786-6145

15. Non-Resident Aliens • LDSS agencies certify and enroll for labor and delivery services for NRA’s if the following criteria is met: • Admission and delivery date are the same • Discharge date must be; • Within allowed three days for vaginal delivery • Within allowed five days for Cesarean section delivery • The length of stay calculation does not include the discharge date

16. Non-Resident Aliens • Dialysis services are authorized can be authorized for six months • Documentation verifying out-patient treatment plan must; • Contain begin date of dialysis • Diagnosis • Be signed by a physician • At the end of the six month period a new certification must be completed

17. Emergency Medical Certification Form (EMC) • Form Number: 032-03-0628-06-eng  • Found in the Forms Section on the SPARK Page • When submitting to DMAS: • Separate each date of service • Complete Section I (and Section III if certifying labor and delivery services)

18. Pending Certifications • Questions regarding outstanding certifications may be directed to: Jamene Cox, LPN DMAS Payment Processing Unit (804)225-4213 Jamene.Cox@dmas.virginia.gov

19. Emergency Services in the MMIS

20. Emergency Services in the MMIS (cont.)

21. Emergency Services in the MMIS (cont.)

22. Emergency Services in the MMIS (cont.) • Enrolling a Member in Emergency Services Medicaid; • MMIS User’s Guide, Chapter C, Page C-43 • http://dmasva.dmas.virginia.gov/Content_atchs/dss-mnls/mmis_chapter_c_enrollment.pdf • Incorrect Emergency Services eligibility entries in the MMIS must be corrected by DMAS. Complete a Coverage Correction Form and submit to: • The Eligibility and Enrollment Unit Enrollment@dmas.virginia.gov.

23. FAMIS CPU • Broadcast 7424 – secure electronic submission of coverage correction requests now available at www.famis.org • Additional contact methods: • Email – PDF versions of the communication form can be sent to the FAMIS CPU at DSSComm@acs-inc.com • Fax – Communication forms may be faxed to the FAMIS CPU at 1-888-221-9402 • Courier (pouch) – Communication form to the FAMIS CPU via the courier

24. MMIS Web-Help • Provides additional information about the screen from which it was accessed • Tables with valid values are accessible by choosing the hyperlink at the corresponding field definition • Eligibility rules and error message definitions are available at the bottom of the help section

25. MMIS Web-Help (cont.) MMIS Web-Help is accessed by selecting the Help button:

26. MMIS WebHelp (cont.) Table of Contents Data for screen from which Web-Help was accessed

27. MMIS WebHelp (cont.) To view valid values, select the hyperlink of the corresponding table.

28. MMIS WebHelp (cont.)

29. Thank you… Thank you for viewing this presentation. Continue to send questions and comments about this training or ideas for future trainings to: mmiswebex@dmas.virginia.gov. Eligibility and Enrollment issues should be sent to the Enrollment Inbox at enrollment@dmas.virginia.gov Patient Pay enrollment questions or issues should be sent to the Patient Pay Inbox at patientpay@dmas.virginia.gov