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LARP Communications and Web Pages

Official LARP web page, document management using LARP Docs, web-based communications with Webex. Recommendations and demonstrations included.

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LARP Communications and Web Pages

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  1. LARP Communications and Web Pages Elliott McCrory Fermilab April 26, 2006

  2. Outline • Official and supported • Web Page: uslarp.org • LARP Document Management: LARP Docs • Web-based communications: Webex • Delineations • Descriptions • Demonstrations • Time permitting E. McCrory/Fermilab/AD

  3. Memo Sent on Web & Docs (12/16/05) • Jean Slaughter, John Konc and EM • Approved by Steve Peggs, Vladimir Shiltsev and others • Conclusions/recommendations of that note • Everyone in LARP should use Fermilab’s DocDB.  • USLARP.org (Plone) should be official LARP web site.   • The April collaboration meeting at LBL should be managed by the LARP DocDB.   • LARP management should declare support of these recommendations. E. McCrory/Fermilab/AD

  4. Document Management • “LARP Docs” Document database • http://larpdocs.fnal.gov • This web site issues a certificate • Username and password protected • We all share a single username/password • Support • Officially supported by Fermilab • Eric Vaandering, Vanderbilt U.; Independent contractor • Available from Sourceforge.net • Lookup “DocDB” • Widely accepted at Fermilab E. McCrory/Fermilab/AD

  5. E. McCrory/Fermilab/AD

  6. Discussion: LARP Docs • Smashing success at Fermilab • Last count: 11K documents in all instances at FNAL • BTeV: 4000+ documents • Accelerator Division: 2249 and counting • ∴ Anyone can be taught how to use DocDB • LARPDocs: 193 and counting • Features • Any type of file • Multiple files per “document” • Versioning • Access control • Event management • Not an EDMS • E.g., no sign offs • But do we need EDM? E. McCrory/Fermilab/AD

  7. Entering or Updating a Document Getting more help What do you want to do? Preparing your document for upload Multiple file uploads Archive uploads Upload methods Filling in the form Advanced options Special Cases Documents for events Conference talks and proceedings Publications in refereed journals Preferences and E-mail Notification Setting preferences Setting e-mail notification Advanced Users Referring to your document and its files Referring to groups of documents Final Words Archive vs. Catalog What is a document? Notes on file formats DocDB Instructions (From web) https://larpdocs.fnal.gov/LARP-private/DocDB/DocDBInstructions E. McCrory/Fermilab/AD

  8. http://docdb.fnal.gov/instances.html E. McCrory/Fermilab/AD

  9. Demonstration of LARPDocs Database: Finding a documentAdding a document

  10. Event Management • LARP Docs database: “Events” • Documents for event are stored in LARP Docs • Same versioning, access control, etc. • What you plan for the agenda and the live agenda are the same thing • Clean & smooth electronic presentations • Management of • Agenda • Anyone can/may do it, but should be “convener” or session chair • No need to keep agenda externally • Talks/documents • The speaker is responsible for maintaining the integrity of his/her document E. McCrory/Fermilab/AD

  11. Demonstration of Event Management in DocDB: Adding your document Changing an agenda

  12. Web Pages • USLARP.org web site • Uses Plone • A widespread wiki implementation • I’m working on making this site useful • Jump point to other web resources • Anyone can modify the content/layout • You have your own username/password • There are lots of LARP web sites • LBNL • BNL • Fermilab • AD & TD • SLAC • ? E. McCrory/Fermilab/AD

  13. Discussion: Plone • Plone is a very general tool • Can do document management • But missing some necessary “document management” features, like • Document versioning • Complex searches • Plone’s definition of “document” is “web page” • Some Plone features require user training • E.g., search by author • Many people can manipulate Plone site • Everyone probably will not learn the manipulations.   E. McCrory/Fermilab/AD

  14. Demonstration of USLARP.org

  15. (Time Permitting) Webex E. McCrory/Fermilab/AD

  16. Webex • Fermilab has license for using Webex • BNL was looking at Pay-as-you-go • Really, really easy and effective • 100% compatible with PC/Internet Explorer • Active X • ~98% compatible with Mac or with Firefox • Java • You should try the live, online demo • ~30 minutes • http://www.webex.com E. McCrory/Fermilab/AD

  17. Conclusions/Summary • Document and event management • Larpdocs.fnal.gov • Main LARP web site is USLARP.org • Someone from each lab should work a couple of hours/month to keep it up to date and relevant • Webex • Try it, you’ll like it E. McCrory/Fermilab/AD

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