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Ensuring Effective Governance

Ensuring Effective Governance. Board Orientation May 2008. Orientation Outcome. Provide an overview of CPRS’ governance and the tools and resources available to board members. To Address. What are we here for? What are we accountable for? What does the BOD contribute?

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Ensuring Effective Governance

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  1. Ensuring Effective Governance Board Orientation May 2008

  2. Orientation Outcome Provide an overview of CPRS’ governance and the tools and resources available to board members.

  3. To Address • What are we here for? • What are we accountable for? • What does the BOD contribute? • What are the BOD’s job products?

  4. The Board’s Job • Connect with owners to confirm their values & preferences • Translate those values into policies • Focus on the profession’s future • Delegate expectations to the Executive Director • Board & ED provide integrated focus to different aspects of the same system • Monitor to make sure expectations are met • Sets annual goals • Evaluates its own performance

  5. CPRS BOD Principles • Trust in trusteeship • Board speaks with one voice • Board decisions are policy decisions • Board policy starts broad and narrows until board is comfortable • Board defines and delegates (not reacts and ratifies)

  6. BOD Principles (cont) • Board’s pivotal duty is determining CPRS’ outcomes (called “Ends”) • Board controls through limits • Board designs its own products & processes • Board link with management is empowering & safe • CEO performance is monitored only against written policies

  7. What Makes CPRS Successful

  8. Policy Area: EndsEnds = Impact CPRS Wants to Make E-0: CPRS exists for the success of its members while operating in a fiscally responsible manner.

  9. Policy Area: Ends E-1: Members have the tools to: • Understand, articulate, and operate from the core values, vision, and mission set out in their VIP Action Plan • Brand parks & recreation as an essential community services

  10. Policy Area: Ends E-2: Members have educational opportunities to develop the skills and knowledge to succeed within the parks & recreation profession

  11. Policy Area: Ends E-3: Member concerns are heard by legislators in the creation of relevant public policies that affect parks & recreation a) [members] are informed of proposed public policies of substantial importance to the profession

  12. Policy Area Governance Process • Board Governing Style (1 – 1.1.3) • Board Job Description (1.2 – 1.2.4 ) • Board Chair’s Role (1.3 – 1.3.3 ) • Board Member’s Code of Conduct (1.4 – 1.4.4) • Board Task Force Philosophy and Rules (1.5 – 1.5.7) • Board Cost of Governance (1.6 – 1.6.2) • Board Self-Evaluation (1.7 – 1.7.3) • Board Linkage with Members (1.8 – 1.8.3) • Board Planning Calendar & Meeting Agenda (1.9) • Board Framework and Criteria for Decision-Making (1.10 – 1.10.10) • Board Member Role (1.11 - 1.11.4)

  13. Policy Area: Executive Limitations Specifies boundaries of acceptability for who board says is “in charge” (i.e., Ex Dir); everything is permitted unless forbidden! • Treatment of members (2.1), stakeholders (2.2), staff (2.3) • Financial planning & budgeting (2.4 & 2.5), asset protection (2.6), compensation & benefits (2.7), succession planning, (2.8) communication & support of the board (2.9), ends focused agreements (2.10)

  14. Policy Area:Board-Executive Relationship Clarifies delegation of authority between board and ED (3 – 3.4) • Unity of control (3.1) • Accountability & delegation to ED (3.2 & 3.3) • Monitoring ED performance (3.4)

  15. BOD Responsibilities • Monitoring & Setting Policy • BOD grants ED the right to use any reasonable interpretation of Ends and Executive Limitation policies • Chief Governance Officer (CGO) [CPRS President] has the authority to interpret Board means policies • GP-9 sets the annual monitoring calendar • OurBoardroom technology supports on-going monitoring

  16. BOD Responsibilities • Strategic Linkage with Members • District & Section Linkages • Consistent “messaging” • Establish Board Goals & Objectives for its own performance • Determines annually • Tracks performance each meeting & annually

  17. BOD Responsibilities • Governing with Excellence • Training • Resources • OurBoardroom www.ourboardroom.com • Caroline Oliver, BOD policy governance consultant

  18. CPRS Resources • CPRS Board Policies • Training and Resource Manual • Forms, Handouts, Reference Materials • Staff Support • Website, www.cprs.org

  19. Q & A: What You Heard & Learned?

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