Children & Young People’s Service. Service Commissioning

1. Martin Satchwell Children & Young People’s Service.Service Commissioning

2. Historically, many agreements with Voluntary & Community Sector Organisations have been awarded through direct negotiation with known providers. Greater emphasis on procurement – compliance with the Contract Procedure Rules Expressed intention to; where appropriate, replace grant funding arrangements, with contracts Obligation to obtain and evidence that the right services are being delivered at the right price. Corporate Background

3. The Compact – Agreement between County Council& other Leicestershire Statutory Sector Organisations, and the local Voluntary and Community Sector Countywide Infrastructure Organisation Provider Events Working with the Voluntary and Community Sector

4. Identify and determine the need Identify budget Determine the procurement strategy Specify the requirement Greater shift towards outcome focused specifications Enter the procurement process Appropriate documentation Children & Young People’s Service Commissioning Process

5. Led by Service Managers & Statutory Partners Informed by: Demographic information Consultation (formal and informal) Parents Children Professionals Providers DCSF Child Health Strategy Together for Disabled Children Research Determining the need

6. Contract Procedure RulesCounty Council Key Thresholds: Above £5,000 - Three written quotations as minimum Above £50,000 - Tender Exercise Above £139,893 - European Threshold

7. Source Leicestershire OJEU Countywide Infrastructure Organisation (CIO) Often also notify existing & known providers Advertising

8. Focus on required outcomes Less emphasis on how Opportunity to identify New innovation Improved quality Increased efficiency Better value Requires detail from providers on their proposed delivery Your opportunity to shine Outcome focused specifications

9. Considered use of more appropriate pricing structures Price breakdowns Supports full cost recovery – price is representative of delivery costs Informs price reviews Pricing

10. Understand the requirement / specification Only tender if you can meet the criteria Terms and conditions – considering qualifications Read documents carefully Consider collaborating Develop your proposal Understand your own cost base – full cost recovery Evidence best value in respect of both quality and price Address the award criteria where advised Check your bid before sending Keep to the deadlines! Completing your bid

11. Tenders opened at pre agreed date and time Evaluated against pre agreed criteria by panel Clarifications – respond quickly if requested Tender Evaluations (1)

12. Evaluation is likely to cover: Service Delivery Cost (not always just price – whole life/total acquisition) May also cover: Implementation Provider policies (H&S, sustainability, E&D, Bus Cont) Financial sustainability (provider & service – full cost rec) Supplementary service offering Exit requirements (TUPE implications?) Tender Evaluations (2)

13. Contract awarded to the supplier who best meets award criteria Debriefing Ask for feedback Contract Award

14. Aiming High Short Breaks (broad scope – focus on outcomes) Capital programme Service Managers Considering demographics of supply and demand Services for Disabled Children (1)

15. Early Learning & Childcare – Capital grant funding Significant consideration given to access to childcare for disabled children Play Strategy Services for Disabled Children (2)

16. Questions