Rules and Guidelines to a Successful PowerPoint

Rules and Guidelines to a Successful PowerPoint

Students Will be Able to do: Students will be able to create a successful PowerPoint by following the rules and guidelines based on this PowerPoint. To accomplish this task the following criteria should be met:

Create slides. • Navigate within slide views. • Use backgrounds and master slides. • Insert images and movies. Include slide transitions. • Know your audience and material

PowerPoint Pointers What are the rules?

PowerPoint Techniques • Use a common background on each slide. Be careful with pictures in backgrounds. • Use the 6,6,6 rule (as a rule of thumb) • For example: • no more than 6 lines • 6 bullets • 6 words in a sentence

Rules for Creating a PowerPoint • No more than 2 images per page. • Use white space properly. • Follow the principles and elements of design. • Use appropriate text size for slides.

Things to Consider In PP Presenting to the TV Generation • State presentation's objective in one simple sentence. • Don't skimp on pictures--each one paints a thousand words. • Keep presentations moving along--one idea at a time. • Use color.

Creating an Outline or Storyboard • Organize flow of major thoughts and sub-points. • Keep text short and simple. • Use consistent grammatical structure. • Remove every unnecessary word. • Write to be heard. Make sure the material makes sense when you read it aloud.

Backgrounds • Only use one per presentation. • For interest, add a subtle graphic and use a background with a graduated color. • Remember the correct color selection • Be careful of large images • Keep it simple

Slide Transitions • Try to use only one per presentation. • Keep them simple so as not to distract from the presentation. • The information is what you want your audience to remember not the Transitions.

Type • Keep it simple and consistent. • Use at most two fonts per presentation. Try to use only one. • Use bold type to improve readability. • Use big type. • Body text 20-22 points. • Subtitles 24-28 points. • Headlines 36 or more • Check readability during development by stepping back 5-6 feet from you monitor.

Brightness and Darkness • In a dark room, use light type on a dark background. • In a well-lighted room, use dark type on a light background. • Be aware of human reactions to various colors.

Display bullets lists in steps • If you have a slide with a number of points, make each point appear in turn, reducing the intensity of the other points as you move on. • Select the bullet , go to the menu named "Slide show" and select "Custom animation."

Material for a PowerPoint • Determine the purpose of your presentation. Are you trying to entertain? Inform? Persuade? • Research the topic. You must understand the material before you can explain it to anyone else. • Narrow your topic (i.e. Mammals > Mammals of North America > Black Bears > Hibernation of Black Bears in North America.)

Major Points of the Material for a Presentation • Outline the key points. • Know the audience to whom you have to present your topic. • You may have dozens of points that you would like to make, but your audience will only remember two or three.

Summery of PowerPoint Techniques • Use a background and master slide. • Insert images and movies from a file into slides. • Do not skimp on pictures • No more then 2 pictures per slide • Remember the 6,6,6 rule • Include 1 slide transition for all presentations. • Know your audience

Presentation of the PowerPoint

Know Your Topic do not Memorize your Topic • Do not memorize the material. It cuts down on spontaneity and limits your ability to interact with the audience. • Become very familiar with the information by rehearsing. Practice builds your confidence, which is the key to effective speaking. • Go through the program just before presenting it (hard copies of the slides are good for this purpose).

Making Oral Presentation • Before making an oral presentation, you should research and practice unusual word pronunciations. • Keep a sense of humor, do not overreact. • You are also a visual aid Show professionalism • Dress appropriate • Do not chew gum • Watch facial and body gestures

Visual Aids • Do not block Visual Aids • Do not display the visual aids until you are ready to use them. • Be aware of the size of the audience and the setup of the room for presenting your visual Aid. • Hand out worksheets before or after Presenting

Tips on Oral Presentation • Make sure all the visual equipment works • Relax and take deep breaths. it is ok to be nervous. • Concentrate on your topic, not the audience. • Keep a steady pace do not rush your thoughts.

Summery of Oral Presentations • Check all Visual equipment • Relax and take a deep breath • Know your topic well • Do not Memorize Slides • Do not overreact

References • PowerPoint notes Bill VilbergInstructional Advancement CenterUniversity of MiamiLast updated 10/22/99 • PowerPoint Adapted from Scientific Visualization 1&2 curriculum Created by Phyllis Jones • Greg Bandy, Multimedia Presentation Design for the Uninitiated

Rules and Guidelines to a Successful PowerPoint