Intelligent Document Routing of Paper-based information

1. Intelligent Document Routing of Paper-based information

2. What is it? • eCopy enables Intelligent Document Routing of key paper-based information. Once in electronic form, paper-based information can be routed and controlled in line with existing business processes. • As the information is analyzed and extracted at the point of entry, eCopy delivers business process improvements by re-creating the data from the paper and passing it directly to the appropriate workflow.  • Organizations can achieve audited control and compliance for their key paper-based information, at the point of scanning. eCopy Confidential

3. Why is this important? • Intelligent Document Routing is the enabler to: • Turn paper into data • Auto-classifying a document • Understanding the “structure” of the scanned document • Control the data as it enters your network eCopy Confidential

4. Intelligent Document Routing: Turn paper into data • Reading a barcode to auto-route a document to a named destination • Extract data from paper-based information and using it as the index data to be stored within an ECM eCopy Confidential

5. 011 101 111 101 111 101 011 111 111 001 111 110 110 111 000 111 100 001 111 100 011 Dear Madam, Please thank Sue for the wonderful dinner... Dear Madam, Dinner was atrocious, we are going to sue you... Intelligent Document Routing:Auto-classifying a document • Exposing the scanned document to 3rd party products, such as IBM Classification Manager or Autonomy, which can analyze the content as it’s scanned to deduce its “meaning” and “context” • Applying the correct business process based upon the structure of a document and its content, such as applying encryption or initiating a workflow. CRM Complaint CRM System Complaints System eCopy Confidential

6. WER TFD WER SCV LAS FJD ASF EEE ANC EIAL EWI AFN AWE MDI WER TFD WER SCV LAS Intelligent Document Routing:Understanding the “structure” • Calling a range of image analysis solutions to understand the layout of a document • Providing the ability to integrate with key business applications to deliver improved business efficiencies HR Form Invoice HR System Finance System eCopy Confidential

7. Intelligent Document Routing:Control the data as it enters your network • Enforce security controls over paper-based information to allow or reject the content being introduced to your network. • Ensures you can route and control paper-based information into the correct Information Management processes The User selects the business process and authenticates to the ECM application, in real-time. User places the Contract on the MFP eCopy processes the document, dynamically creating a protected, secure version storing it within the ECM User selects the appropriate Security Policy for that document eCopy Confidential

8. Additional Presentations • Capturing & Routing Paper Documents into Information Management Processes • This presentation highlights how eCopy can mitigate the risks associated with paper documents by enabling companies to securely capture, analyze, route and store paper-based information into their electronic systems and workflows to enforce Corporate and Regulatory control and compliance. • Distributed Capture within a Microsoft Environment • eCopy, integrated with eCAP partner solutions, can provide a controlled and complete workflow. This presentation describes how improved business efficiencies are provided by turning paper into data as it’s scanned, and initiating the appropriate Microsoft workflow around the recreated data. eCopy Confidential