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Stephen Cummins, MVP spsfaq

Information Architecture: Best Practices for SharePoint. Stephen Cummins, MVP http://www.spsfaq.com. What is Taxonomy?. A system of classification. What is Taxonomy?.

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Stephen Cummins, MVP spsfaq

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  1. Information Architecture: Best Practices for SharePoint Stephen Cummins, MVP http://www.spsfaq.com

  2. What is Taxonomy? • A system of classification

  3. What is Taxonomy? 1. Those that belong to the Emperor. 2. Embalmed ones. 3. Those that are trained. 4. Suckling pigs. 5. Mermaids. 6. Fabulous ones. 7. Stray dogs. 8. Those included in the present classification. 9. Those that tremble as if they were mad. 10. Innumerable ones. 11. Those drawn with a very fine camelhair brush. 12. Others. 13. Those that have just broken a flower vase. 14. Those that from a long way off look like flies.

  4. What is Taxonomy? • Then Darwin came along with the concept of Evolution...

  5. What is Taxonomy? • It is an evolving structure.

  6. DNA of SharePoint • Farms • Roles • Shared Service Providers • Web Applications • Site Collections • Sites • Pages • Lists & Libraries • Views • Columns

  7. The Goals of your Taxonomy • Scalable • Easy To Manage • Findability

  8. The User is King • Users will define content and structure.

  9. Start with Sites • Who Are The Audience • Who Will Run It • What Content Will Be Put Into It

  10. Who Are The Audience? • Intranet, Extranet, & Internet • Security • Authentication • Licensing

  11. Who Will Run It • Network Administrators • Site Content Mangers • Site Administrators • Users • Training Plan

  12. Most Common Mistakes • Structure like org chart. • Too many properties • Everything in one Library. • Treat it like a Website.

  13. Best Practices (AKA, Rules.) • Let anyone create a site based on a Project, team, department so long as they are responsible for managing adding content and granting access • No deep hierarchies of sites, all top level • Let users define properties, lists, libraries views and Web Part Pages • SharePoint Designer training.

  14. More Best Practices • Development only if necessary, if someone develops something, they have to manage it. • Delegate everything. • When there are about 120 sites or so, create a Site Directory.

  15. Even More Best Practices • Use Site Quotas, and limit number of versions • Use Policies to delete sites on access in a finite time frame, for example 3 months • Train everybody, a lot

  16. Simple and Flexible • A Taxonomy, like in Nature is Constantly Evolving and Cannot Be Predetermined • Group Content by Similarity of Use and User • Use the Simplest Unit of Structure That Fits • Delegate to those who know the content best • Train well

  17. Lots of Site Collections! • Migrating to next version • Moving site collections to another database. • URL Length

  18. Questions Time!

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