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Planning

Planning. Project, Defined. A project is an endeavor to accomplish a specific objective through a unique set of interrelated tasks and the effective utilization of resources. 5. Attributes of a Project. Has a well-defined objective Composed of a series of interdependent tasks

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Planning

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  1. Planning

  2. Project, Defined • A project is an endeavor to accomplish a specific objective through a unique set of interrelated tasks and the effective utilization of resources. 5

  3. Attributes of a Project • Has a well-defined objective • Composed of a series of interdependent tasks • Utilizes various resources • Has a specific time frame • Has a customer • Involves a degree of uncertainty 6

  4. Examples of Projects • Planning a wedding • Designing and implementing a computer system • Hosting a holiday party • Designing and producing a brochure • Executing an environmental clean-up of a contaminated site • Holding a high school reunion • Performing a series of surgeries on an accident victim 7

  5. Four basic management function: • Planning • Organizing • Leading • Controlling

  6. What do we monitor MASA RM KUALITI

  7. The Project Management Process • Clearly define the project objective. • Divide and subdivide the project. • Define the specific activities that need to be performed. • Graphically portray the activities in a network diagram. • Make a time estimate. • Make a cost estimate. • Calculate a project schedule and budget.

  8. Learning Objectives • Clearly define the project objective • Develop a work breakdown structure • Develop a network diagram 2 2 2

  9. Project Planning • Planning is an essential part of project management. • In essence, the plan is a roadmap. 5

  10. Project PlanningStep 1: Define Project Objective • The first step is to define the project objective. • The objective must be clear, attainable, specific, and measurable (S M A R T) • The objective is usually defined in terms of scope, schedule and cost. 5

  11. Project PlanningStep 2 Identify List of Activities Work Breakdown Structure (WBS) • The second step is to determine what activities need to be performed. • A list of all the activities must be developed. • The activities are organized in the Work Breakdown Structure (WBS)

  12. Work Breakdown Structure (WBS) • The WBS is a hierarchical tree of end items to be accomplished. • A work item is one small piece of the project. • A work package is the lowest-level item.

  13. Hierarchical Breakdown of the WBS FIGURE 4.3

  14. Work Breakdown Structure FIGURE 4.4

  15. WBS Coding

  16. How WBS Helps the Project Manager • WBS • Facilitates evaluation of cost, time, and technical performance of the organization on a project. • Provides management with information appropriate to each organizational level. • Helps manage plan, schedule, and budget. • Defines communication channels and assists in coordinating the various project elements.

  17. Responsibility Matrices • Responsibility Matrix (RM) • Summarizes the tasks to be accomplished and who is responsible for what on the project. • Lists project activities and participants. • Clarifies critical interfaces between units and team members that need coordination. • Provide means for all participants to view their responsibilities and agree on their assignments. • Clarifies the extent or type of authority that can be exercised by each team member.

  18. Responsibility Matrix for a Market Research Project

  19. Responsibility Matrix for the Conveyor Belt Project

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