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Effective Military Memorandum Writing Guidelines

Learn the rules and structure for writing official military memorandums effectively within and between HQDA, major commands, and other military services. Guidelines on headings, address format, body content, and closing sections. Follow presented rules of thumb to create concise and clear memorandums.

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Effective Military Memorandum Writing Guidelines

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  1. MEMORANDUMS MEMORANDUMS ARE USED FOR CORRESPONDENCE WITHIN AND BETWEEN: ACTIVITIES OF HQDA HQDA AND MAJOR COMMANDS MAJOR COMMANDS A MAJOR COMMAND AND ITS SUBORDINATE ELEMENTS OTHER MILITARY SERVICES UNLESS ANOTHER FORMAT IS SPECIFIED OR REQUIRED.

  2. HEADING AR 25-50, PARA 2-4A OFFICE OR REFERENCE SYMBOL DATE (MILITARY STYLE (AR 25-50, 1-32) “MEMORANDUM FOR” ONE ADDRESSEE (AR 25-50, P. 12 2-5 ADDRESSEES (AR 25-50, P. 17) 6 OR MORE (AR 25-50, P. 20 & 21) SUBJECT LINE

  3. BODY AR 25-50, PARA 2-4B OPEN WITH A SHORT, CLEAR PURPOSE STATEMENT. PUT THE RECOMMENDATION, CONCLUSION, OR MOST IMPORTANT INFORMATION NEXT. CLEARLY SEPARATE EACH MAJOR SECTION.

  4. BODY DO NOT INDENT PARAGRAPHS. DO NOT NUMBER A ONE PARAGRAPH MEMO. WHEN THE MEMO HAS MORE THAN ONE PARAGRAPH, NUMBER THE PARAGRAPH CONSECUTIVELY. WHEN PARAGRAPHS ARE SUBDIVIDED, INDENT AND LABEL ACCORDING TO THE REGULATION.

  5. CLOSING (AR 25-50, PARA 2-4C) THE AUTHORITY LINE SIGNATURE BLOCK ENCLOSURE LISTING

  6. RULES OF THUMB WORDS: SIMPLE AND DIRECT PHRASES: NO JARGON, ACRONYMS,OR NOUN STRINGS SENTENCES: TWELVE TO TWENTY WORDS IN LENGTH PARAGRAPHS: ABOUT 1 ½ INCHES SINGLE SPACED TYPE. MAIN ACTION: ONE PAGE, TWO PAGES MAX

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