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MEMORANDUMS

MEMORANDUMS. MEMORANDUMS ARE USED FOR CORRESPONDENCE WITHIN AND BETWEEN: ACTIVITIES OF HQDA HQDA AND MAJOR COMMANDS MAJOR COMMANDS A MAJOR COMMAND AND ITS SUBORDINATE ELEMENTS OTHER MILITARY SERVICES UNLESS ANOTHER FORMAT IS SPECIFIED OR REQUIRED. HEADING. AR 25-50, PARA 2-4A.

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MEMORANDUMS

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  1. MEMORANDUMS MEMORANDUMS ARE USED FOR CORRESPONDENCE WITHIN AND BETWEEN: ACTIVITIES OF HQDA HQDA AND MAJOR COMMANDS MAJOR COMMANDS A MAJOR COMMAND AND ITS SUBORDINATE ELEMENTS OTHER MILITARY SERVICES UNLESS ANOTHER FORMAT IS SPECIFIED OR REQUIRED.

  2. HEADING AR 25-50, PARA 2-4A OFFICE OR REFERENCE SYMBOL DATE (MILITARY STYLE (AR 25-50, 1-32) “MEMORANDUM FOR” ONE ADDRESSEE (AR 25-50, P. 12 2-5 ADDRESSEES (AR 25-50, P. 17) 6 OR MORE (AR 25-50, P. 20 & 21) SUBJECT LINE

  3. BODY AR 25-50, PARA 2-4B OPEN WITH A SHORT, CLEAR PURPOSE STATEMENT. PUT THE RECOMMENDATION, CONCLUSION, OR MOST IMPORTANT INFORMATION NEXT. CLEARLY SEPARATE EACH MAJOR SECTION.

  4. BODY DO NOT INDENT PARAGRAPHS. DO NOT NUMBER A ONE PARAGRAPH MEMO. WHEN THE MEMO HAS MORE THAN ONE PARAGRAPH, NUMBER THE PARAGRAPH CONSECUTIVELY. WHEN PARAGRAPHS ARE SUBDIVIDED, INDENT AND LABEL ACCORDING TO THE REGULATION.

  5. CLOSING (AR 25-50, PARA 2-4C) THE AUTHORITY LINE SIGNATURE BLOCK ENCLOSURE LISTING

  6. RULES OF THUMB WORDS: SIMPLE AND DIRECT PHRASES: NO JARGON, ACRONYMS,OR NOUN STRINGS SENTENCES: TWELVE TO TWENTY WORDS IN LENGTH PARAGRAPHS: ABOUT 1 ½ INCHES SINGLE SPACED TYPE. MAIN ACTION: ONE PAGE, TWO PAGES MAX

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