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Word Processing Basics Memorandums

Word Processing Basics Memorandums. Apply correct memorandum format. What are Memorandums?. A memorandum is a short message from one person to another in the same business or organization. Memorandums are usually referred to as memos.

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Word Processing Basics Memorandums

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  1. Word Processing BasicsMemorandums Apply correct memorandum format.

  2. What are Memorandums? • A memorandum is a short message from one person to another in the same business or organization. • Memorandums are usually referred to as memos. • Memos have no salutation line and no signature area at the end.

  3. Memo Formatting Rules • Use a standard font style and font size i.e. Times New Roman/Arial and 12 point font. • Single Space within paragraphs and double space between paragraphs. • All parts of the memo begin at the left margin, including paragraphs. (Block Style Format) Margins: TM-2inches RM-1inch BM-1inch LM-1inch

  4. Memo HeadingThe formal memorandum uses a special heading, sometimes preprinted on stationery. Typically, words in the memo heading are keyed in ALL CAPS, bold, followed by a colon, and double spaced as follows: TO: (Reader’s name) FROM: (Author’s name) DATE: (Current date) SUBJECT: (What the memo is about)

  5. Keying Formal Memos • The memo heading should by keyed in all capital letters, bold, and followed by a colon. • Use the tab key to align information following the memo heading. • When keying the body, single space within paragraphs and double between paragraphs. 2” TO:Tab Tab Receiver’s name (DS) FROM:Tab Author’s name (DS) DATE:Tab Current date (DS) SUBJECT:Tab Memo topic (DS) Body-Message of the memo (DS) Typist initials 1” 1” 1”

  6. Memo heading Memo body Typist initials Parts of a Memo

  7. Notes to Remember! • If someone other than the writer of the memo keys the memo, typist initials should be included. • Typist initials are keyed in lower case with no space and no punctuation. • If you have an attachment or enclosure notation, double space after typing typist initials and type “Enclosure” or “Attachment. • Enclosure-Something is included with the memo. • Attachment-Supporting document is attached by a paper clip, staple, etc. • If someone in addition to who the memo is originally written will be receiving a copy of the memo, include a copy “c” notation.

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