Journalizing Sales and Cash Receipts Using Special Journals

1. Chapter 10 Journalize Sale sand Cash receipts Using Special Journals

2. Chapter Objectives • Accounting terms related to sales and cash receipts for a merchandising business • Journalize sales on account using a sales journal • Journalize cash receipts using a sales journal • Journalize cash receipts using a cash receipts journal • Records sales returns and allowances using a general journal

3. LESSON 10-1 Journalizing Sales on Account Using a Sales Journal

4. Objectives 10.1 • Understand Accounting Concepts related to sales for a merchandise business • Journalize sales on account using a sales journal

5. Terms • Customer • A person or business to whom merchandise or services are sold • Sales Tax • A tax on a sale of merchandise or service • Sales Journal • A special journal used to record only sales of merchandise on account

6. SALES TAX

7. SALES OF MERCHANDISE ON ACCOUNT

8. SALES JOURNAL

9. SALES INVOICE

10. SALE ON ACCOUNT November 3. Sold merchandise on account to Village Crafts, $540.00, plus sales tax, $32.40; total, $572.40. Sales Invoice No. 76. 1 2 3 4 5 6 1. Write the date. 2. Write the customer name. 3. Write the sales invoice number. 4. Write the total amount owed by the customer. 5. Write the sales amount. 6. Write the sales tax amount.

11. TOTALING, PROVING, AND RULING A SALES JOURNAL

12. Audit Your Understanding • How does a merchandising business differ from a service business? • A merchandising business sells merchandise, a service business sells services • How are sales tax rates usually stated? • As percentage of sales

13. Audit Your Understanding • Why is sales tax collected considered a liability? • The amount of sales tax collected is a business liability until paid to the government. • What is the title of the general ledger account used to summarize the total amount due from all charge customers? • Accounts Receivable

14. LESSON 10-2 Journalizing Cash Receipts Using a Cash Receipts Journal

15. 10.2 Objectives • Define accounting terms related to cash receipts for a merchandising business • Journalize cash receipts using a cash receipts journal.

16. Terms • Cash Sales • A sale in which cash is received for the total amount of the sale at the time of the transaction • Credit card sales • A sale in which a credit card is used for the total amount of the sale at the time of the transaction • Point-of-Sale (POS)Terminal • A computer used to collect, store and report all the information of a sales transaction.

17. Terms • Terminal Summary • The reports that summarizes the cash and credit card sales of a point-of-sale terminal • Creates a Report of: • Sales by sales clerk – efficiency • Sales by time of day – scheduling • Merchandise having a quantity on hand below a predetermined order point alerts management to purchase additional merchandise

18. Cash Register Receipt UPC (Universal Product Code) Point-of-Sale (POS) Terminal Receipt PROCESSING SALES RRANSACTIONS (continued on next slide)

19. Terminal Summary Batch Report PROCESSING SALES TRANSACTIONS (continued from previous slide)

20. Processing Credit Cards • Batch report • A report of credit card sales produced by a point of sale terminal. • Batching Out • The process of preparing a batch report of credit card sales from a point-of-sale terminal • Most banks deposit credit card sales in their business customer bank accounts in 2/3 days

21. CASH RECEIPTS JOURNAL

22. CASH AND CREDIT CARD SALES November 4. Recorded cash and credit card sales, $5,460.00, plus sales tax, $327.60; total, $5,787.60. Terminal Summary 34. 2 4 1 3 5 6 7 1. Write the date. 2. Place a check mark in the Account Title column. 3. Write the terminal summary document number. 4. Place a check mark in the Post. Ref. column. 5. Write the sales amount. 6. Write the sales tax amount. 7. Write the cash amount.

23. CASH RECEIPTS ON ACCOUNT November 6. Received cash on account from Country Crafters, $2,162.40, covering S69. Receipt No. 90. 1 2 3 4 5 1. Write the date. 2. Write the customer’s name. 3. Write the receipt number. 4. Write the credit amount. 5. Write the debit amount.

24. Calculating Cash Receipts on Account with Sales Discount • Cash Discount • Encourage early cash receipts/payments • Reduces the amount received from the customer • 2/10 • When a customer pays the amount owed within 10 days the sales invoice amount is reduced 2%. Otherwise the net amount is due in 20 days • n/30 • Payment is due in 30 days • 1/10 • 1% discount if received in 10 days • n/60 • Payment is due in 60 days

25. JOURNALIZING CASH RECEIPTS ON ACCOUNT WITH SALES DISCOUNTS November 7. Received cash on account from Cumberland Center, $1,176.00, covering Sales Invoice No. 74 for $1,200.00, less 2% discount, $24.00. Receipt No. 91. 1 2 3 4 5 6 1. Write the date. 4. Write the original invoice amount. 2. Write the customer’s name. 5. Write the amount of sales discount. 3. Write the receipt number. 6. Write the debit to cash.

26. TOTALING, PROVING, AND RULING A CASH RECEIPTS JOURNAL

27. Totaling, Proving, and Ruling a Cash Receipts Journal

28. Proving Cash

29. Audit Your Understanding • What is the difference in the receipt received by a customer from a cash register versus a point-of-sale terminal? • The POS systems produces a receipt that contains detailed information about the sale, including the merchandise’s description and price. The cash register receipt does not include such detailed information • What are the two types of batch reports? • Detailed – showing each credit cared sale • Summary – of the number and total of sales by credit card type • Who transfers funds between banks involved in the credit card sales? • The funds are transferred among the banks issuing the credit cards

30. LESSON 10-3 Recording Transactions Using a General Journal

31. Terms • Sales Return • A customer may return merchandise for a credit on account or a cash returned. Credit allowed a customer for the sales price of returned merchandise, resulting in a decrease in the vendors accounts receivable • Sales Allowance • Credit allowed a customer returned, resulting in a decrease in the vendor’s accounts receivable • Shortage in a shipment • Without requiring the return of merchandise

32. Terms • Credit memorandum • A form showing the amount deducted for returns and allowances. • Original goes to vendor • Copy is used as the source document for recording sales returns and allowances • Concept: Objective evidence

33. Account: Sales Returns and Allowances • Sales returns and sales allowanced DECREASE the amount of sales • The Account Sales Returns and Allowances is a contra account to the Revenue account • Normal balance is a debit, since Sales is a Credit • Allows management to quickly identify if the amount of sales returns and allowances.

34. CREDIT MEMORANDUM FOR SALES RETURNS AND ALLOWANCES page 285 LESSON 10-3

35. 5 JOURNALIZING SALES RETURNS AND ALLOWANCES March 11. Granted credit to Village Crafts for merchandise returned, $58.50, plus sales tax, $3.51, from S160; total, $62.01. Credit Memorandum No. 41. 2 4 1 3 6 9 8 7 1. Write the date. 6. Write the sales tax amount. 2. Write Sales Returns and Allowances. 7. Write the accounts to be credited. 8. Draw a diagonal line in the Post. Ref. column. 3. Write CM and the credit memorandum number. 9. Write the total accounts receivable amount. 4. Write the amount of the sales return. 5. Write Sales Tax Payable.

36. Audit Your Understanding • What is the difference between a sales return and sales allowance? • Sales Return – credit allowed a customer for the sales price of returned merchandise • Sales Allowance – credit allowed for part of the sales price of merchandise that is not returned. • What is the source document for journalizing sales returns and allowances? • Credit Memorandum

37. Audit Your Understanding • What general ledger accounts are affected, and how, by a sales returns and allowances transaction? • Sales Returns and Allowances and Sales Tax Payable are debited • Accounts Receivable is credited • Why are sales returns and allowances not debited to the Sales account. • Provide information to quickly identify if the amount of sales returns and allowances is greater than expected.