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Effective Executive Committees

Effective Executive Committees. What we’ll cover…. The roles and responsibilities of the Executive Committee What makes an effective Executive Committee member and how to get hold of them Induction for Executive Committee members How effective Executive Committee meetings run Successful AGMs.

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Effective Executive Committees

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  1. Effective Executive Committees

  2. What we’ll cover… • The roles and responsibilities of the Executive Committee • What makes an effective Executive Committee member and how to get hold of them • Induction for Executive Committee members • How effective Executive Committee meetings run • Successful AGMs

  3. Roles and responsibilities Charity Trustees Supporting Scouting in Group / District

  4. Charity Trustees Are legally responsible for overall management and decision making. Act only in the best interests of the charity. Act as a reasonable person. Might be liable if the charity loses money. …a considerable responsibility

  5. Help is at hand… • Charity Commission publications to help • CC3 “Responsibilities of Charity Trustees” • CC3(a) A summary of the above. • Excellent web site • www.charity-commission.gov.uk

  6. Roles and responsibilities Charity Trustees Supporting Scouting in Group / District

  7. Providing Support • The Group Executive Committee exists to support the GSL in meeting the responsibilities of the appointment. • The District Executive Committee exists to support the DC in meeting the responsibilities of the appointment and to provide support for Scout Groups and Explorer Scout Units.

  8. The Group Executive Financial administration Maintenance Raising funds Insurance Group public occasions Assisting with ongoing recruitment

  9. The District Executive Promoting development Co-operation with other organisations AppointmentsAdvisory Committee Administration of finance and property Other sub-committees as necessary District administration Raising funds

  10. Executive Composition Executives comprise people attending: by right of appointment (ex-officio); elected at the AGM; nominated by GSL/DC in consultation with chairman; and co-opted by the committee

  11. Recruiting Executive Members Who? Where from?

  12. Which Qualities? Common sense. Ability to weigh up arguments and to make decisions. Real interest in Scouting’s aim and method. Group or District-wide view.

  13. What sort of people? People who will question things – difficult questions can be helpful. People with different perspectives. Independent thinkers – not sheep. People with contacts who can help Scouting.

  14. Recruitment process Use a step-by-step approach… Create role descriptions and person specification. Generate list of who could do the job. Ask your best choice. Consider existing members.

  15. Sources of recruitment From where do we get these people?

  16. Executive induction Now having recruited some new members for the Executive, it is important to ensure that they get a good induction and feel motivated to stay and contribute.

  17. Executive induction…first steps Ensure new member has a copy of the role description that was agreed during recruitment. Provide some background information about the Executive and its responsibilities.

  18. Executive induction…after the AGM Responsibilities of the Exec. Background of Group and Exec. inc. Development plans Sub-Committees – what and how Introductions of key people Charity Trustee responsibility Directory of Scouting contacts

  19. Executive induction…help is at hand Chairperson, treasurer, secretary and supporter books. Role descriptions. Factsheet on the role of Executives. Induction toolkit. P.O.R. (honest!)

  20. Effective meetings Pre-prepared agenda combining items from GSL and Chairman Use timed agendas How often should we meet and when? Themed meetings can provide more focus Feedback to Exec. from Leaders meetings Don’t forget sub-Committee meetings Any other business collected before the meeting AGM – compulsory, but not compulsory to be boring!

  21. The AGM…compulsory business: • Receive and consider the annual report, including the annual statement of accounts • approve the Group Scout Leader's nomination of the Group Chairman and nominated members of the Group Executive Committee; • elect a Group Secretary and Group Treasurer; • elect certain members of the Group Executive Committee and • appoint an auditor or independent examiner or scrutineer as required

  22. Some AGM suggestions… • Don’t hold an AGM on its own • Combine it with a social event, workshop, presentation evening, etc. • Parents want to see their children achieve and receive • Think wider than the Group – invite the community • Get as much of the preparation as possible done in advance for the key business • Don’t let the meeting drag on - 30 mins max • Don’t take any other business at the AGM

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