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STEVE – Data Preparation Steps

STEVE – Data Preparation Steps. Data Preparation Steps. Step 1: Go to the NAPHSIS web site at www.naphsis.org and download the IJE file layouts. Under Resources , select the link for Inter-jurisdictional Exchange of Vital Records.

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STEVE – Data Preparation Steps

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  1. STEVE – Data Preparation Steps

  2. Data Preparation Steps Step 1: Go to the NAPHSIS web site at www.naphsis.org and download the IJE file layouts

  3. Under Resources, select the link for Inter-jurisdictional Exchange of Vital Records

  4. Then select the link at the bottom of the page: Process for Electronic Inter-Jurisdictional Exchange of Vital Records

  5. Choose the link for the file you wish to download (see IJE Mortality File handout)

  6. Determine which IJE file formats you plan to use • 2003 Natality • Pre-2003 Natality • Mortality (combined) • Fetal Death (new) • ITOP (new) • Marriage (future) • Divorce (future)

  7. Data Preparation Steps Step 2: Create files in the IJE formats

  8. The first section of the birth, death and fetal death layouts is the same as the NCHS layout

  9. Provide information for the additional data fields • If they are in your database and if your laws and policies allow • If you can’t provide the information, then leave the fields blank

  10. However, it is important to include the geographic information • Geographic alpha descriptions for states, counties and cities • Addresses and zip codes for the many jurisdictions that use GIS

  11. Data Preparation Steps Step 3: Determine which fields your jurisdiction can share • With other jurisdictions • With other public health programs • With other organizations • With researchers

  12. Review your jurisdiction’s current IJE Agreement data exchange requirements • Review the addenda to your current agreement • Review the IJE Agreement data sharing information on the NAPHSIS website

  13. Select the link at the bottom of the page: Signatory Info for 2005-2009 Inter-jurisdictional Exchange Agreement

  14. Then select 2005-2009 Jurisdictional Responses to see a cross reference table

  15. The following is a sample under birth programs and the Infant Death Review tab

  16. Under STEVE, all data sharing decisions will be at the data element level • Use the draft worksheet from NAPHSIS to begin thinking about your data exchange rules and permissions • Identify if each element can be shared or not with each designated recipient • Conditions will no longer be attached to data or groups of data

  17. Data Preparation Steps Step 4: Prepare your systems to receive files in the various IJE formats

  18. Your time and effort to send and receive IJE files will pay off • Eliminates data entry of the out of state records • Provides more complete provisional resident data on a timely basis • Helps jurisdictions that have automated the birth-death match

  19. Plan accordingly! • Remember that you will be receiving births in two formats until all jurisdictions revise • You will still have to exchange the “old” way with selected jurisdictions until everyone is a STEVE trading partner • Take advantage of IJE Committee volunteers who can help you

  20. Take full advantage of STEVE to make your life easier! • If possible, schedule the exports and imports to automatically run • Trading partners will receive timely data without human intervention • Set up mailboxes for the programs you normally give data to • Avoid resource-intensive preparation of data extracts for your data users

  21. mark.miller@dhhs.ne.gov402-471-0355

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