2014 CMAS PearsonAccess Training for SACs April, 2014

1. 2014 CMAS PearsonAccess Training for SACs April, 2014

2. PearsonAccess User Roles

3. PearsonAccess User Roles • D11 User Roles • School Assessment Coordinator (SAC) • CMAS Test Administrator (proctor) • CoAlt Test Examiners

4. PearsonAccess User Accounts • Access to PearsonAccess is role-based • DAC will Create New User Accounts and Assign Roles for DTCs, SACs and Student Enrollment (staff members managing student data) • SAC will Create New User Accounts and Assign Roles for CMAS Test Administrators and CoAlt Test Examiners • DACs and SACs will manage the User Accounts they set up, this includes: • Manage Expired/Locked Accounts • Reset Passwords • Update Roles

5. PearsonAccess User Accounts • View and Create User Accounts • The DAC and SAC roles can view and manage other user accounts. DAC and SACs permissions include: • Create user accounts • first.last@d11.org (consistent) • Reset other users’ passwords • Lock and unlock accounts • Delete accounts • Update account information • Export user data

6. Password Maintenance • Proper password management prevents unauthorized access to testing data. • Your password will expire every 90 days and will need to be reset; however, if you have the need to change your password before the 90 days, you can do so from the Your Account link. • If you forget your password or your password expires, you can click on the Reset your password link located on the login screen to reset your password. • NOTE: Passwords must be 8-32 characters in length and must not include the following special characters: ^&*(><"'`+= |

7. Pearson Access - Navigation: Organization Click on the change organization link to view a different organization’s data within the same administration. Examples of organizations are districts and school. The organization change will apply to all screens

8. PearsonAccess - Navigation: Help Help offers context-specific support. Click to close the Help window.

9. PearsonAccess Adding User Accounts • To view and access current user accounts • Log in to PearsonAccess • Administrative Management > View User Accounts • Document 1 – Adding User Accounts

10. PearsonAccess Editing User Accounts-Reset Passwords • To view and access current user accounts • Log in to PearsonAccess • Administrative Management > View User Accounts • Document 2 – Editing User Accounts-Reset Passwords

11. PearsonAccess Creating Test Sessions • To view and access current user accounts • Log in to PearsonAccess • Administrative Management > View User Accounts • Document 3 – Creating Test Sessions

12. PearsonAccess Moving Students Between Sessions • To view and access current user accounts • Log in to PearsonAccess • Administrative Management > View User Accounts • Document 4 – Moving Students Between Sessions

13. PearsonAccess Removing Students from Test Sessions • To view and access current user accounts • Log in to PearsonAccess • Administrative Management > View User Accounts • Document 5 – Removing Students from Test Sessions

14. PearsonAccess Authorization Tickets and Seal Codes • To view and access current user accounts • Log in to PearsonAccess • Administrative Management > View User Accounts • Document 6 – Authorization Tickets and Seal Codes

15. PearsonAccess Proctor Caching and Starting Test Sessions • To view and access current user accounts • Log in to PearsonAccess • Administrative Management > View User Accounts • Document 7 – Proctor Caching and Starting Test Sessions

16. PearsonAccess Student Accomdations • To view and access current user accounts • Log in to PearsonAccess • Administrative Management > View User Accounts • Document 8 Student Accomdations

17. Student Status Each student has their own status indicator

18. Monitoring Test Sessions Monitor the status of students in the session. To refresh a student’s testing status: Click the Refresh icon in the Status column of the student list on the Session Details screen to refresh the student’s status.

19. View Student Progress A Test Administrator can view a student’s progress to determine if all questions have been answered Click on View Progress to view the student’s progress in the test

20. PearsonAccess Test Session Security Test sessions have multiple levels of security controls Session level security allows you to start/stop the entire test session to control access Student level security allows you to control access on a student level when the session is started

21. Resuming a Student • If a student has exited a test they must be Resumed before they can log back into the test • The student status is Exited • Select the checkbox next to the student’s name • Click Resume Test, Confirm you want to resume the test

22. Mark Test Complete A student may be manually marked complete if they are finished testing but did not submit their test. Do not mark a test complete unless a student has completed the test or will not be returning to finish the test. Select the checkbox next to the student’s name and click Mark Test Complete.

23. Mark Test Complete Select the choice to use the same reason for all students, or use a different reason for each student Enter the Reason and click Save

24. Stopping a Test Session All test sessions must be Stopped at the end of a test administration All students in a session must be in Completed or Marked Complete status Click on Stopto stop the test session

25. Support • EDSS • Ext. 02080 • E-mail Support • assessment@d11.org

26. Questions