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TW Foresters AGM

TW Foresters AGM. Monday 24 June 2019. AGM: AGENDA. 2018/19Reports: Chair – Stuart Treasurer – Colin Secretary – Andrew Director of Football – Adam CWO Sam & Marley Vote of CMG  AGM Look Forward to 2019/20 Coaches Meeting. Foresters 2019 AGM – Treasurer Update.

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TW Foresters AGM

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  1. TW Foresters AGM Monday 24 June 2019

  2. AGM: AGENDA • 2018/19Reports: • Chair – Stuart • Treasurer – Colin • Secretary – Andrew • Director of Football – Adam • CWO Sam & Marley • Vote of CMG  • AGM Look Forward to 2019/20 • Coaches Meeting

  3. Foresters 2019 AGM – Treasurer Update

  4. Foresters 2019 AGM – Treasurer Update

  5. Actions to Address the On-Going Deficit • Pitch costs – we will cancel all SG bookings over the holiday periods. This equates to approx. £1k pw x 6 weeks = £6k. • Kit & Equipment – This is more difficult to quantify but my sense is that there was a lot of catch-up spend in 2018-19. Either way we currently spend approx. £80 per player which seems much too high. Reducing the £80 to £70 provides a £5k annual benefit. • Subs – see next page. • Total benefit of above initiatives is £15k.

  6. Subs 1 – 2019/20 Rates • The Committee has reluctantly concluded that 2019/20 subs will increase by £8pa across all age groups. • Dev squad & mid-week only - £88 one off payment • Mini - £170 annual or £24 x 8 months • Junior - £245 annual or £34 x 8 months • KYL - £263 annual or £37 x 8 months • Assuming approx. 500 players this will raise an incremental £4,000pa.

  7. Subs 2 – Coaches Discount • The £50 per annum reduction for coaches remains in place for 2019-20. • Eligibility criteria – FA1 registered as at 1st Sept 2019 and all required certifications are up to date and valid to the end of the season (specifically being signed up to Licenced Coaches, Enhanced DBS Check, FA First Aid Training, Safeguarding Children Training). • This will be paid as a reimbursement once at least £50 of subs has been received. • The discount is per coach not per child. • 32 coaches took up this offer in 2018/19.

  8. Subs 3 – Collection • Same drill as 2018-19…. • From the first match of the season : NO PAY = NO PLAY • I will request the help of each year head to drill this message home to parents as well as chase unpaid subs where appropriate. • We do understand that there will be situations of financial difficulty. If so the parents / year head should approach me to discuss.

  9. Kit & Equipment – New Policy • Following Julian’s departure, Michelle Greenall has kindly agreed to facilitate the ordering of all Foresters branded kit. Once an order is approved, the year head should liaise with Michelle regarding quantum / sizes etc. • All Mini (inc U11) equipment orders need to be channelled through Joe & Mario. • All U12 and above equipment requests should go via me.

  10. Fines • Parents are expected to (and do) pay for fines associated with yellow / red cards etc. • We do not expect coaches to pay for other fines (generally related to match cards or unfulfilled fixtures). • We do expect coaches to proactively avoid routinely getting fined though.

  11. Conclusion • Despite the ongoing annual deficit, club finances remain broadly healthy and it is prudent to maintain a cash balance that enables the club to finance one-off unforeseen costs.

  12. Secretary - 2019/2020 season • Pitchero has been updated for the new season • Kent FA affiliation has been submitted • League forms submitted for 6 leagues • 44 teams in total (1 senior ladies, 17 junior, 21 minis, 5 girls) • 429 players registered (excludes development squad) • 81 managers/coaches/assistants registered

  13. VOTE OF CMG - • Joint Chair – Stuart Newman • Club Secretary – Andy Hickey • Vice Chair/ Treasurer – Colin Atkins • Director of Football – Adam Downes • Child Welfare Officer – Sam / Marley

  14. AGM Look Forward to 2019/20 • Key ties – St Gregs/ Southborough/M-Sporti - Stuart  • Subs/finances - Colin • Coaches rebate – linked to Charter Standard affiliation update • Charter Standard – Andrew • Welfare Update - CWO • Any questions that members wish to raise or vote

  15. Coaches Meeting • Coaching (1st Aid etc) - Adam • Kit – Colin • Pitch Allocation & training schedule  – Stuart  • Website – Volunteers   • Mini footy - Mario & Joe • How to become a Licensed Coach - Andrew  • League Player Registrations - Andrew  • Bayham - Stuart  • St Greggs - Stuart  • DBS  • Sin Bins & new FA rules - Stuart  • Club success -Adam  • AOB

  16. Mini Soccer Co-Ordinator Role • Following Julian’s departure, we have decided to set up a new Mini Soccer Co-Ordinator (MSC) role. • Joe Long and Mario Beneventi have kindly agreed to fill this position.

  17. What does the Role Entail? • Applies from the Development squad to the U11’s. • Working in liaison with Year Group Heads, the MSC will be responsible for pitch allocations, and running Bayham (lock up supervision, parking, welcoming visiting teams..) • Equipment management – ordering, tracking, advising, recycling across age groups • Kit management – working in conjunction with Michelle, tracking orders. • Developing a network with Year Heads. • Age appropriate coaching direction and session plans. • Sharing best practice / philosophies across all age groups in liaison with Adam Downes.

  18. FA Charter Standard Club • Passed but once again a mammoth exercise • 64 + coaches now on the system • Help us keep on top of the process by knowing end date of: • DBS Cert. • Safeguarding • First Aid • Please ensure your coaching details are on pitch hero website: • FAN, DOB, Address & mobile number

  19. Safeguarding • DBS process • All coaching (lead & assistant) volunteers are now covered • Please start recertification early to ensure you do not go out of date

  20. How to do it? http://www.thefa.com/licensedcoachesclub

  21. CPD Online Courses & Eve. • 3 hrs a year! • OnLine: • https://learning.thefa.com/totara/program/index.php?categoryid=8&viewtype=program • Kent & Sussex FA run evening courses/ talks courses: • http://www.kentfa.com/coaches/development-and-courses/cpd-and-in-service • http://www.sussexfa.com/coaches/coaching-support/cpd-and-in-service • Gillingham FC Invites – Stuart/ Morwenna went on one a month ago.

  22. The Welcome Book • Why do we need a welcome book? • It is a guide to who we are • It helps to crystallise our identity • It is a sales tool • It helps provide direction and clarity • It separates us from other clubs • It helps to explain what ‘Football for all’ is

  23. The Welcome Book • The principles of our philosophy • Progressive • A mentality, forward thinking player centric approach that promotes positivity, encourages expression and effort and exploration  • Team • Celebrate the shared responsibilities of the team and highlight the value of individual roles within it.  • Players • Players come first, we will aim to understand the person behind the player and deliver training with purpose that encourages self discovery 

  24. The Welcome Book • Core values that underpin the philosophy • Fun for all  • A learning environment • Player Focused • Brilliant Basics • Turn me into we • Give more • Play with purpose • Train to win

  25. The Welcome Book • Recruit, reassure, remind… • Who we are  • Player pathways  • Our philosophy • Our values • The Future Player • How we play • How we coach • Player plan • Our structure • Code of conduct • A team game

  26. The Welcome Book • Next steps • Share it with all players/parents (especially new joiners) • Read it / ask questions • Discuss amongst your own coaching teams • Try to implement its ideals into your session design • Keep your eyes peeled for some emails next season that will try to reinforce some of the key messages • WIP A coaches handbook.

  27. Club Membership Form/ Payment • Online • Parent needs to be registered (with confirmed email address) • Once registered 2 step process • Go to ‘Subs’ section on website and select payment product and fill in membership form using the players name not the parents name • Parent will then direct them to setup DD via GoCardless system.

  28. Website - Team Pages • Changing Content ensures parents and players use it as source of reference. • Helps reduce the burden on coaches/ team admin • Use it to send out communications to your teams • Add fixtures, results and game reports • Collect player availability and complete team selection • Add player stats • I am happy to provide training session to anyone.

  29. Respect • FA Relaunching this year • Comms out to parents • Zero tolerance – please report • Parents/ coaches/ players • Pitch setup helps • Respect barriers – technical area • Lead by example

  30. Thank you & good night.

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