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Designing Accessible Communication and Content for Everyone

Learn how to design accessible content for all with tips on font type, color, language, and more. Explore tools like the WAG 2.0 guide and Microsoft applications for creating inclusive materials. Engage in activities to unscramble words, analyze documents, and discuss the importance of accessibility.

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Designing Accessible Communication and Content for Everyone

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  1. Designing Accessible Communication and Content for Everyone Accessibility

  2. Word Scramble Word Bank • Visibility • Colour • Simple Language • Accessibility • Font Size • Sans Serif • Contrast

  3. Unscramble Activity • What was hard about this activity? What was easy about this activity? Share and Discuss

  4. Why Does Accessibility Matter? • To promote an inclusive environment where the needs of most can be met without undo hardship

  5. Document Analysis Activity • Examine the document for accessibility issues. • Identify as many accessibility issues that you can

  6. Font Type • Sans-serif font like Arial are easier to read • Look for a font that is well spaced, has no tails, and where the letter thickness is reasonable.

  7. Examples of Font Types

  8. Font Size • The standard for regular documentation is12 point font size or larger, at any given time. • For presentations or PowerPoint slides, the standard is 14 point + font size.

  9. Font Size Examples

  10. Colour • Colour should not reduce visibility. • Colour contrast between the foreground and background creates readability • Web Content Accessibility Guide (WAG) 2.0 suggests that colour contrast be 4.5:1 for regular text, and be 3:1 for larger text, which is 14pt or larger.

  11. Colour Analyzer Tools • Download: The Colour Contrast Analyzer • (https://developer.paciellogroup.com/resources/contrastanalyser/) • Online tool: WebAIM: Colour Contrast Checker • (https://webaim.org/resources/contrastchecker/)

  12. Font Colour Examples

  13. Language • Use everyday words and phrases for clarity • Short sentences up to 25 words. • Avoid using jargon, acronyms, and technical terms, unless absolutely necessary • Use visual aids / graphics to help build greater understanding – move to tips

  14. Debrief of Analysis Activity • What are your thoughts on this activity? Any accessibility / inaccessibility errors that surprised you? How many got all errors? • Would use this strategy for analyzing and developing your own content? Why or why not?

  15. Alt Text • Every picture, object, chart, or table should include alt-text. • To insert Alt Text: Right-click on the object > Select Format Object > Click on the Layout & Properties icon > Enter Alt Text

  16. Tips for Microsoft Applications

  17. Microsoft Applications – Check Accessibility • Great built in tool to check for accessibility issues • Provided a list of issues within your document to review and instructions on how to fix them • Once all issues are addressed you will receive a message with a green check mark letting you know your document is accessible for most users

  18. Microsoft Applications – Where to find Check Accessibility on a PC

  19. Microsoft Applications – Where to find Check Accessibility on a Mac

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