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IAASTD BUREAU MEETING SAN JOSE, COST RICA

IAASTD BUREAU MEETING SAN JOSE, COST RICA. DECISIONS OF THE BUREAU NOVEMBER 1-3, 2006. Item 1: Bureau Comments on the Global & Sub-Global Assessments. Decisions: Bureau comments on each of the global chapters will be communicated to the CLAs, LAs and Review Editors on Monday

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IAASTD BUREAU MEETING SAN JOSE, COST RICA

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  1. IAASTD BUREAU MEETINGSAN JOSE, COST RICA DECISIONS OF THE BUREAU NOVEMBER 1-3, 2006

  2. Item 1: Bureau Comments on the Global & Sub-Global Assessments • Decisions: • Bureau comments on each of the global chapters will be communicated to the CLAs, LAs and Review Editors on Monday • Bureau comments on each of the sub-global chapters will be communicated to the sub-global CLAs

  3. Item 2: Flexibility regarding author assignments • Action Item: Need to add authors to global and sub-global reports and/or move authors between chapters • Decisions: • Secretariat has authority to coordinate and make decisions with respect to skills required. • Secretariat has authority to assign new authors and reassign current authors as needed • Secretariat will use “No Objection” method to provide information to Bureau members • When skills gaps are identified – Secretariat will request Bureau members advice on new authors

  4. Item 2: Flexibility regarding author assignments • Action Item: Can authors be dropped if they are not contributing to the process • Decisions: • Following discussions between Secretariat and CLAs - authors who have made no contribution to the process will be dropped and not invited to future meetings • For authors who may have made some contribution which is not considered adequate in terms of quantity or quality – the CLAs will discuss issue with Secretariat and reach a final decision • Team members writing the chapter will decide on the final authorship for each chapter

  5. Item 2: Flexibility regarding author assignments • Action Item: How do you deal with non-performing CLAs? • Decisions: • Secretariat has substantive and serious discussions with CLA and provides feedback from team members. • Secretariat continues to monitor the situation closely

  6. Item 2: Flexibility regarding author assignments • Action Item: What recourse is there when CLA(s) disregard certain views and contributions made by chapter authors • Decisions: • Secretariat discusses with author and review editors to understand why views have not been taken into account and facilitates discussion with CLAs and Chapter Teams

  7. Item 3: Global Report Section II – Plausible futures scenarios • Action Items: • Serious concerns expressed on Section II (i.e. Chapters 4-6) of the Global Report • Bureau not comfortable with models used or multiple-scenario approach used in Chapters 5-6

  8. Item 3: Global Report Section II – Plausible futures scenarios • Decisions: • Options voted on: • Option I: • Chapter 4 – Confirmed as a historical review and critical analysis of drivers, models and tools and all projections which are already in the literature • Chapter 5 – Short Chapter with a Baseline World (i.e. “Business as Usual”) with a set of variations and experiments around this baseline world. • No Chapter 6 • Option II: • Chapter 4 – Confirmed as a historical review and critical analysis of drivers, models and tools and all projections, which are already in the literature • No work on modelling and no Chapters 5 and 6

  9. Item 3: Global Report Section II – Plausible futures scenarios • Decisions Continued: • Majority of Bureau members voted to pursue Option 1 • Sub-committee of Bureau members (Jim Harvey, Harry Swain, Iain Mac Gillivray, Michel Dodet, Benedikt Haerlin) with the Secretariat will provide oversight and report back to the Bureau • A note will be sent to the Bureau after the global authors meeting reporting back on their ability to deliver on the new approach – and which additional experts are required • If the authors’ decide that the new approach cannot be adopted, then Option 2 will be the fallback

  10. Item 4: Sub-Global Reports - Plausible Futures • Action Item: Can the Sub-Global Assessments continue to use the plausible future approach if they wish? • Decisions • Option I: • All sub-global assessments will be consistent with what has been decided on Section II of Global Report - one single baseline with variations • Option 2: • Sub-global assessments have the authority to make an independent decision to pursue four MA type plausible future scenarios if they wish – but also use the approach of the global assessment • Option 3: • Sub-global assessments have the authority to make an independent decision to pursue plausible future scenarios if they wish.

  11. Item 4: Sub-Global Reports - Plausible Futures • Decision: • 13 Bureau members voted for Option 1 and 15 for Options 2 and zero for Option 3. • Therefore, Option 2 will be pursued. • Secretariat will advise sub-global CLAs on Monday

  12. Item 5: Preparation of Summary for Decision Makers • Action Item: Decision on whether to retain original questions or approve list of revised questions • Decision: • Bureau agreed (a vote of 16 to 2) to retain the Questions as originally constructed for SDM – and not the revised version • The Bureau further agreed that it would be useful to reaffirm the context within which these questions were postulated • Questions confirmed are: • What are the development and sustainability challenges that can be addressed through AKST? • What are the likely positive and negative consequences of AKST on the development and sustainability goals? • What are the enabling conditions required to optimize the uptake and diffusion of AKST? • What investments are needed to help realize the potential of AKST in realizing the development and sustainability goals?

  13. Item 5: Preparation of Summary for Decision Makers • Action Item: Bureau to review and approve process • Decision: • Bureau confirmed the process presented by the Secretariat with the addition of using a review editor for each SDM • Prepared by the CLAs (or their designates) from the global and sub-global assessments in collaboration with co-chairs, director and members of the secretariat • 10-15 page summary for the global assessment and 5-10 pages for each sub-global assessment • Simultaneous expert and government review • Bureau to approve list of Review Editors who will participate in the process – either from the existing set or a new person • SDM’s approved line by line at the plenary

  14. Item 6: Preparation of Synthesis Report – Structure and Scope • Action Item: Bureau review and approval of the Structure and Scope of the Synthesis Report • Decisions: • Bureau Approved the following structure • The Synthesis report will have an Introduction, Part I (20 pages) and Part II (30 pages) • Good strong introduction – well written and dynamic which will set the stage • Bureau Approved Structure and Scope of Part I • Synthesis of key global and sub-global assessment messages (about 20 pages) • Synthesizes key findings from the global and sub-global assessments in relation to the development goals • Summarizes findings that are globally relevant, while highlighting regional/sub-regional differences

  15. Item 6: Preparation of Synthesis Report – Structure and Scope • Decisions Continued: • Bureau approved the list of thematic Issues to be included in Part II (about 30 pages) of the Synthesis report • Secretariat will provide individual paragraphs which will provide clarity on the scope of each of these issues and will be circulated to the Bureau for review and approval • Bureau reconfirmed original listing: • Public and Private sector investments in AKST • Markets and Trade • Full range of NRM issues - availability and access including emphasis on water, biodiversity, land degradation, etc.

  16. Item 6: Preparation of Synthesis Report – Structure and Scope • Decisions Continued: • Bureau confirmed addition of the following issues • Additional thematic issues to be included • Climate Change • Bioenergy • Human Health • Transgenics • Additional cross cutting issues to be included • Community based innovation and traditional/indigenous knowledge • Gender

  17. Item 7: Preparation of Synthesis Report - Process • Action Item: Bureau review and approval of the Process for the Synthesis Report • Decisions: • Process approved for Part I: • Prepared by a selection of CLAs and Review Editors • Secretariat will recommend the selection of CLAs, on a no-objection basis by the Bureau • Timeline for submission of names to the Bureau: early January 2007 • Process approved for Part II: • Prepared by a selection of LAs and Review Editors and if appropriate CLAs who may have worked on specific thematic issues • Secretariat will recommend authors for each issue after consulting CLAs • Normal procedures for author selection will prevail in requesting Bureau approval (suggest more than total number needed, eg;., if we need 3-4 authors we would submit 6 names, if we need 2-3 authors we suggest 5 names) • Timeline for submission of names to Bureau: early January 2007

  18. Item 8: Conceptual Framework • Action Item: Consolidated conceptual framework to be reviewed and approved by the Bureau • Decision: • Attached Conceptual Framework Approved

  19. Development & Sustainability Goals Decreased hunger & povertyImproved nutrition and human health Enhanced livelihoods and equity Environmental sustainability Sustainable economic development Agricultural Products & Services Food Systems // Agricultural Products& Services Crops, livestock, fish Tree products for food, fiber, biomass Ecosystem services Actors Knowledge AKST Research PolicyInnovation and IPR Policy Generation of AKST, including Local Social OrganizationsAccess, control & distribution of:- Science - Technology - Knowledge- Inputs - Markets- Credit, capital, assets Networks Institutions Innovation Learning Indirect Drivers Demographics Economics / International trade Socio-PolicyScience & technology Education, culture & ethicsBio-geophysical environment Direct Drivers Food demand, consumption Availability & management of naturalresources Land use Climate change EnergyLabor Processes

  20. Item 9: Communications and Outreach • Action: Need to create a dynamic and proactive Outreach and Communications Strategy which will be vital for success of the project • Decisions: • Bureau confirmed the following Sub-committee members: • Mark Holderness, Jeffrey McNeely, Momtaz Chowdhury, Benedikt Haerlin, Daniel Rodriguez, Mark Zimsky, Iain MacGillivray, Dennis Lucey, Emile Frison, Catherine Rutivi • Sub-committee agreed to bi-monthly teleconferences organized by the Secretariat

  21. Item 9: Communications and Outreach • Decisions continued: • Sub-committee to design strategy for: • enhancing outreach so as to ensure a robust peer review process for 2nd order draft reports • reaching out to other governments and stakeholders (not represented on the Bureau) to ensure awareness of IAASTD project, solicit participation in the peer-review process, attendance at inter-governmental plenary in November 2007, and uptake and use of the findings • identifying and providing appropriate linkages with the other assessments ongoing or just completed

  22. Item 9: Communications and Outreach • Decisions continued: • European and Canadian Bureau governments have agreed how to facilitate peer-review and outreach within their group • European Bureau governments have agreed to identify names of other government officials within NAE and networks – possibly co-signed letter from governments and secretariat to mobilize participation

  23. Item 9: Communications and Outreach • Decisions Continued: • Secretariat agreed that the Assessments had to be more user-friendly through an index of issues and a more comprehensive tables of content • Bureau members agreed that they would put mechanism in place to facilitate peer-review prior to receiving the second-order drafts • Outputs required for communication and dissemination: • User-friendly flyers, pamphlets and brochures • Self-standing Outreach Package which can be disseminated and used broadly (e.g. power-point presentations, brochures, etc,) • Press releases • Workshops, conferences, conventions, agency meetings, etc.

  24. Item 10: Another Bureau Meeting prior to November 2007 • Action Item: Suggestion to have a Bureau meeting prior to final inter-governmental plenary in November 2007 • Decisions: • Agreement to hold an additional 2 day Bureau Meeting (the Bureau recognized that this means an additional budget item of about $100,000 • The Director will try to raise the additional funds from otherl donors and offered to provide some support from the World Bank, if needed. • To be held prior to the Meetings of the Global and Sub-global authors meetings in Capetown • Attendance: Bureau members & a few CLAs to join this meeting • Timing and venue to be decided by the Secretariat and communicated to the Bureau within the next few weeks

  25. Item 11 – Intergovernmental Plenary November 2007 • Action Item: Agenda and Format for the meeting • Decisions: • Bureau meeting prior to Intergovernmental Plenary –1 day • Review and approval global assessment - 2 days • Review and approve (simultaneously) the five sub-global assessments – 1 day in a regional groups • Limited interpretation – SSA (French & English); LAC (Spanish & English); CWANA (Arabic & English); NAE and ESAP (English only) • Review and approve regional group recommendations – 0.5 days • Review and approve Synthesis Report – 2 days

  26. Item 12 – Budget Decisions: • Bureau approved budget tables as presented in next two tables • Bureau was advised that the Government of Sweden has agreed to contribute $423,000 which would mitigate the shortfall. • However, there is currently some uncertainty about the second contribution from the EC (Euro 250,000). • If the EC contribution does not materialize – the Director will consult with the Bureau on how to meet the shortfall (including finding additional funding to meet the Bureau Meeting in April/May 2007

  27. OriginalBudget vs. Actual & Projected Expenses

  28. Budget Summary

  29. Item 13 – Additions to Bureau Membership Decisions: • Bureau invites GFAR (executive secretary) to join the Bureau as an ex-officio member • Bureau agrees to invite an additional NAE member (to replace Germany)

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