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P e r s o nal P r o perty T r a i n i ng W eb i nar

P e r s o nal P r o perty T r a i n i ng W eb i nar. SF-122 Transfer Order Excess Personal Property Presented by : Michelle Ross. SF-122 Transfer Order. Why is the SF-122 form so important?

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P e r s o nal P r o perty T r a i n i ng W eb i nar

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  1. PersonalPropertyTraining Webinar SF-122 Transfer Order Excess Personal Property Presented by: Michelle Ross

  2. SF-122 Transfer Order Why is the SF-122 form so important? • It is used for Transfers to other federal agencies, Computers for Learning and Donations outside of NOAA • Required to document release of assets from NOAA • Required by Code of Federal Regulations 41 CFR 101-43.309 • Closes out the life cycle of the asset

  3. Process and Routing • The PC signs next to their name in Block 5, PAO signs in Block 7 and Gaining Agency signs in Block 9a • The PC should enter the date after the signature in Block 9 has been received • PPMB will review, approve and assign an Order Number after all signatures have been obtained • The person in Block 4 should be the person that signs in Block 9a. Point of Contact is listed in Block 6 • The person receiving the asset must sign and date in Block 10

  4. Process and Routing Continued • NF 37-45 Sanitization form is required for all TRANSFERS • After the gaining agency receives and signs the SF-122 for the assets, the PC completes the Request for Retirement in Sunflower • Final Event Type Computers for Learning (CFL) is Donated Stevenson-Wydler Act is Donated

  5. Process and Routing Continued • Detailed Circumstances and Justification: Donated. SF-122 attached • Donee Type CFL is Computers for Learning Stevenson-Wydler Act is Higher Learning Research Lab is Research

  6. How to fill out the SF-122 • Block 1 - PPMB enters report number (Final Approval) • Block 2 – PC enters date after Block 9 is signed • Block 3 - Enter the complete address of the appropriate GSA regional office (GSA office where property is located) • http://gsaxcess.gov/ Click on Contact Links, Area Property Officers • Block 4 - Enter gaining school/agency’s name, address, name of Principal or Person of Authority accepting property and phone number • Block 5 - Enter NOAA/LO, and address, PC’s custodial number, name, phone number and signature and AAC (AAC-POC is your LOR)

  7. Continuation of SF-122 • Block 6 - Enter shipping address, name and phone# of Point of Contact • Block 7 - Enter location of property (building number, etc.) and PAO name and signature • Block 8 – Enter shipping instructions (gaining agency incurs all costs), additional information if needed or N/A • Block 9a - Signature of person of authority must match Block 4 • Block 9b - Title of person signing (print) • Block 9c – Date signed • Block 10 – Signature and date of person picking up assets • Block 11 - N/A • Block 12 - N/A

  8. Continuation of SF-122 • Block 13(a) - Enter bar code • Block 13(b) - Enter line item # (in sequence – 001, 002, 003) • Block 13(c) - Enter description, Manufacture, Model #, S/N, FSC, Condition Code and ACQ Date. (Must match Sunflower; all information is located on the Maintain Asset Screen) Do Not Digitally Sign • Block 13(d) - Enter “EA” (if other than ea. Contact PPMB for guidance) • Block 13(e) - Enter “1” for each entry • Block 13(f) - Enter Acquisition Cost • Block 14 - GSA signs only when transferring. PPMB will always stamps and approves

  9. Blocks 1 - 12 Request this information from your LOR Request info from LOR

  10. Required Statements at Bottom of Form • Statement for Computers for Learning: EO 12999 Computers for Learning • Statement for Scientific: Stevenson-Wydler Technology Innovation Act • Statement for Transferring to another Federal Agency: Must include a strong justification statement regarding the need of the transfer per GSA

  11. Stevenson-Wydler Innovation Act

  12. Letter from University for Research

  13. Transfer to Another Agency APPROVED BY: PROPERTY MANAGEMENT SECTION DATE: 5.16.17 Received by PPMB 5.15.17 Nicole Proctor

  14. Letter to Transfer to other Federal Agency • Letter or email stating that they want the asset • It should state how they are going to use the asset • If there is MOA/MOU provide a copy to your LOR • A NF 37-45 is required to transfer assets to other Federal Agencies.

  15. Non Accountable Assets

  16. Non Accountable Assets PPMB does not review or approve the form for non accountable assets.

  17. Questions & Answers Q. I've transferred technology equipment under the "Stevenson-Wydler Technology Act" to a university – is that still permissible? A. The Stevenson-Wydler Technology Innovation Act is still allowed. Q.  Why are we using the original acquisition cost, when the equipment has depreciated? A. Personal Property does not depreciate. That is a finance skill.  Since we are removing the asset from NOAA inventory depreciating is not required.

  18. Next Step Complete Request Retirement of Assets

  19. Please submit any questions in the Chat Box

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