UCM Student & Graduate Assistant Employment

1. UCM Student & Graduate Assistant Employment Brought to you by the Financial Management Forum

2. Today’s Panelist • Phil Shreves – Student Financial Assistance • Betty Shaeffer – Student Financial Assistance • Joe Vaughn – Graduate Services and Extended Campus • Cheryl Trelow – Human Resources • Kim Marcum - Payroll Services • Tena Duncan – Payroll Services

3. I-9 Completion • Required by Law • Must be completed on day 1 by employee • Employer has 3 days to review the documents and sign off (HR recommends all of this done on 1st day) otherwise it gets forgotten • If there is a break in service a new I-9 must be completed

4. I-9 COMPLETION Who completes the I-9? • Students – Department Office Professional • Graduate Assistant – Graduate Office • Faculty, Staff, Temporary employees – Office of Human Resources If you have questions – call ext. 4255

5. UCM PayrollsSemi-Monthly for All • Pay dates: 15th & last working day of month • One half month lag time for students Hours worked the 1st-15th of each month are paid on the last working day of the month. Hours worked on the 16th – 31st of each month are paid on the 15th of the following month. University & Work Study Employees must report hours in Banner Self-Service or Kronos. • GA payments are divided equally each semester Fall Semester: 1st payment Sept.15, last payment Jan. 15 Spring Semester: 1st payment Jan. 31, last payment May 31

6. Budget • IRC 3121(b)(10) exempts students and graduate student employees from FICA & MEDI withholdings if they are currently enrolled and attending classes at the school, college or university where they are employed. • Students benefit in net earnings • Departments benefit with no FICA/MEDI employer withholding matches

7. Minimum Wage • Current Missouri minimum wage is $6.65 per hour Missouri’s minimum wage law requires the Director of the Department of Labor and Industrial Relations to determine on September 30 of each year, any required adjustments to the minimum wage earnings based on changes in the consumer price index (CPI). The annual results determine if Missouri’s minimum wage shall be increased or decreased on January 1 of successive years. • Current federal minimum wage is $5.85 July 24, 2008 = $6.55 July 24, 2009 = $7.25

8. EPAF Electronic Personnel Action Form • EPAF is an electronic version of the current Student Job Assignment Form. • Employee job records/changes created in Banner Self-Service • Predetermined approval queues • Applied directly to Banner database after Payroll approval • EPAF roll-out to test departments this fall

9. Special Considerations for International Students & GAs • Upon initial hire and annually thereafter, international student employees must schedule an appointment in Payroll Services. Using documentation provided by the students, payroll determines if the employee is eligible for tax treaty benefits. • Items needed: - I-94 Form (Date of Entry) - I-20 Form (Work Permit) - VISA - Passport - Social Security Card

10. Miscellaneous • Direct deposit is required for all student & GA employees and remain in effect until cancelled or altered by the employee. • Student & GA earnings are exempt from FICA/MEDI only. Earnings are subject to federal and state taxes. • Earnings statements are available on-line through Banner Employee Self-Service.

11. Payroll Services – 543-4067 • Ellen Sewell • Mary Stevens • Kim Marcum • Tena Duncan