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IEEE Region 1 Treasurer’s Report Hartford Marriott Hartford, CT 9-10 March 2012 Bala Prasanna

IEEE Region 1 Treasurer’s Report Hartford Marriott Hartford, CT 9-10 March 2012 Bala Prasanna R1 Treasurer bprasanna@ieee.org. Highlights of 2011. Closing the book on Year 2011 Net Worth (12/31/2011) CB/Wachovia $12,155.72 R1 Assessment $13,593.46 LTIF $69,766.36

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IEEE Region 1 Treasurer’s Report Hartford Marriott Hartford, CT 9-10 March 2012 Bala Prasanna

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  1. IEEE Region 1 Treasurer’s Report Hartford Marriott Hartford, CT 9-10 March 2012 BalaPrasanna R1 Treasurer bprasanna@ieee.org

  2. Highlights of 2011 • Closing the book on Year 2011 • Net Worth (12/31/2011) • CB/Wachovia $12,155.72 • R1 Assessment $13,593.46 • LTIF $69,766.36 • Total $95,515.54 • Un-cleared Checks $ 5,404.12 • L50 Submitted – • 2/15/2012 (due 3/31/2012), Reviewed with HQ on 3/7, • waiting for final approval note from HQ • 2011 Year End Audit completed – 3/2/2012 • About 475 transactions posted • Inflow - $221,347.19 • Outflow - $ 235,788.11 • Net Cashflow - $16,407.57 (w/o LTIF Loss, $14,440.92) • > 90% reimbursement requests completed within one week of receipt

  3. 2012 R1 Winter Meeting • Section Attendees will be reimbursed by section treasurer, Section will be reimbursed by EFT from Region 1 • All Others attendees send expense voucher directly to me. • Please follow the usual guidelines for reimbursements. • The expense sheet must be filled completely and receipts attached. • Be sure to fill in the Purpose of Trip line • 2012 Expense and Revenue forms are available • Sent to section chairs • Posted at Region 1 website • Send to: • BalaPrasanna • 8 Chardonnay Dr • Holmdel NJ 07733 • Or, bprasanna@ieee.org

  4. 2012 Guidelines • Get Acquainted with 2012 Budget for your items • If you are responsible to secure the inflow, please be proactive. Use 2012 Revenue/Income form when sending checks/cash or EFT for your item. • Track your expenses and, please advice me explicitly the category/account number your expense should be charged to. For non-travel related expenses, you should use 2012 Expense form. • Please send your reimbursement request NLT 30 days of last expense.

  5. IEEE REGION 1 Expense Reimbursement Guidelines Use: Travel Expense Report or Other Expense Report (Not Both) Submit Expense Report in 30 Days, Require Director approval if Late Attach Receipts - All Expenditures Over $25 Mileage Rate is 55 Cents / Mile (Jul 1, 2011) Follow Region 1 specific directions DO NOT Exceed Your Budget, Fill in Purpose of Trip, Check Carry Overs, Receipts and Totals Important - Committee Chairs/Area Chairs – Please specify category to be charged Electronic copies accepted, make sure expense reports are signed & approved where needed Tracking Income and Outflow by committee/area leaders of their items will minimize surprises, and keeps Treasurer’s transactions matching your transactions.

  6. IEEE REGION 1 Expense Reimbursement Guidelines Send All Expense Reports to: bprasanna@ieee.org or BalaPrasanna, IEEE R1 Treasuerer 8 Chardonnay Dr, Holmdel, NJ 07733 “Thank You”

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