1 / 45

Indico: Event Management indico.cern.ch

Indico: Event Management http://indico.cern.ch. JaCoW 09 2nd November 2009 Jose Benito Gonzalez Lopez CERN IT-UDS Audiovisual and Conferencing Services. Outline. General Overview of Indico Events management …and more. What is Indico About?.

blade
Download Presentation

Indico: Event Management indico.cern.ch

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Indico: Event Managementhttp://indico.cern.ch JaCoW 09 2nd November 2009 Jose Benito Gonzalez Lopez CERN IT-UDS Audiovisual and Conferencing Services

  2. Outline • General Overview of Indico • Events management • …and more

  3. What is Indico About? • Event organisation: for events of all sizes: lectures, meetings, conferences • Data repository: Long term archiving of all data related to the event and of all related files (ppts, pictures, videos, minutes…)

  4. Background • CERN • 2500 employees, 8000 collaborators • Huge number of meetings per day • 175 meeting rooms • Need for a tool • to store and retrieve all events descriptions and related material • Provide synthetic views on the collaborative activities and easy integration with personal schedulers • InDiCo born as a European project (2002-2004) • From 2004 (CHEP), Indico is in production and developed at CERN

  5. Indico Worldwide • Indico team: Currently 1 staff, 1 fellow, 3 students • CERN server hosts today • 80.000 events • 370.000 presentations • 530.000 files (several TBs of data) • Installed also in many organizations worldwide • In USA, Germany, France, Italy, Japan, India, China…

  6. FEATURES

  7. Features: Information Retrieval • One server hosts multiple events • Events are classified by categories • Simple browsing • Events of the day • Calendars • Search • Possibility to integrate an external search engine: a plugin exists for CDS Invenio (another CERN product!) • In general, the communication between the search engine and Indico is standard-based and uses an OAI gateway (OpenArchives Initiative) • Query sent to search engine and results displayed directly in Indico • Data export through script/web service • Various formats: XML, RSS, iCAL…

  8. Creation of Events • “New Indico” goal  user experience + optimization • Creation of events  easy • Customization advanced options • 3 types of events: • Lectures • Meetings • Conferences

  9. Lectures

  10. Features: Lecture Management • Simple and clear display of all data related to the lecture (date and time, location, title and abstract, speaker, material like slides or video) • Additional features: • Poster creation • Evaluation form creation (plus detailed result analysis)

  11. Features: Lecture Management

  12. Meetings

  13. Features: Meeting Management • General data and meeting timetable • Additional features: • Integrated minutes management • Participants management

  14. Features: Meeting Management

  15. Conferences

  16. Features: Conference Management • One tool only for managing the full event lifecycle • Creation, configuration and management of the conference web portal • Definition of the conference tracks/themes • Participants registration • Badge creation • Online payment • Mailings • Call for abstract • Abstract selection • Creation and display of the timetable • Plenary, parallel or poster sessions • Submission of presentations and final papers • Review and edition • Evaluation form • Creation of the conference proceedings

  17. Features: Conference Management • Conference Portal: Customization

  18. Features: Conference Management • Conference Portal: Total Customization

  19. Features: Conference Management • Definition of the conference tracks/themes

  20. Features: Conference Management • Registration • Flexible creation of forms • Epayment • Automatic printing of badges • Mailings and export in different formats

  21. Features: Conference Management • Registration • Flexible creation of forms • Epayment • Automatic printing of badges • Mailings and export in different formats

  22. Features: Conference Management • Call for abstracts • Abstract: a short version/summary of a scientific paper • Flexible creation of forms to submit abstracts • Abstract review process (coordinators) • Accepted abstracts will become contributions for the conference

  23. Features: Conference Management • Call for abstracts 2) Authors submit their abstracts Indico • Setup • 4) Final decision Event organizer Track 1 Track 2 Track N Abst 1 Abst n Abst m 3) Track coordinators propose abstracts for approval

  24. Features: Conference Management • Call for abstracts Accepted abstracts …will become …Contributions accepted Abst 1 Contr 1 Contributions can be scheduled in the timetable

  25. Features: Conference Management • Timetable: creation and display • Soon...drag & drop

  26. Features: Conference Management • Timetable: creation and display • Filtering by session and room

  27. Features: Conference Management • Evaluation Form • Flexible creation of forms • Statistics and graphics • Export in different formats

  28. Features: Conference Management • Paper reviewing • Reproduce the paper reviewing process of a conference • Layout and content reviewing • Email notifications • Reviewing Team: • Layout reviewer • Content reviewers • Referee

  29. Features: Conference Management • Paper reviewing Conference Manager assigns Manager for Paper Review assigns Referee assigns Content Reviewers Layout Reviewer

  30. Features: Conference Management • Paper reviewing • Manager Few steps to setup the module

  31. Features: Conference Management

  32. Features: Conference Management • Paper reviewing • Easy way to assign papers/contributions in batches

  33. Features: Conference Management • Paper reviewing • Creation of competences for the team

  34. Features: Conference Management • Paper reviewing • Definition of reviewing criteria:

  35. Features: Conference Management • Paper reviewing • Final Judgment by referee

  36. Features: Conference Management • Proceedings • Not at all…..but a collection of PDFs • To work in the future • Using SPMS? • For proceedings we need: • DB of authors • DB of affiliations • It would be possible to add this info to Indico! (Plugin)

  37. More Indico

  38. More Indico: Room Booking • Meeting room booking for all authorised users • Indico can plug into an existing database of rooms and/or bookings • Can handle room technical data of all kinds • Available equipment • Available services • Available tools • …

  39. Features: Room Booking

  40. Features: Room Booking

  41. More Indico: in Brief • Internationalization • English and French (Spanish, Portuguese, German, Chinese in preparation) • Timezone management • Fine-granularity protection setup • Delegation of responsibilities • Video services integration

  42. A Hub for Remote Collaboration

  43. You and Indico • Open source code • Freely Downloadable from http://cdsware.cern.ch/indico/ • Easy integration in the local environment • Interface customization • Pluggable authentication (LDAP, ActiveDirectory, SSO through Shibboleth…) • Links to and from external databases/services (rooms, booking, search) • Plug-ins administration • Modular architecture • Standards support: iCal, XML, OAI, RSS… • Support • Free through some administrators mailing lists • Paying support, hosted or on-premise installations and maintenance through commercial companies

  44. Thank you for your attention! • Any questions? indico-team@cern.ch http://indico.cern.ch http://cdsware.cern.ch/indico/

  45. Collaboration Tools/Services • Tools integration to Indico • Resource booking by the organiser directly through Indico • Connection data displayed in the Indico event page for the participants • Services integration • Video recording • Live Webcast • Service managers • A special page summarizes all requests • Service manager can approve or reject a request • Each tool/service is added as a plugin to Indico • Easy adaptation to local needs

More Related