1 / 23

NIU Presentation

NIU Presentation. Objective. To discuss how to navigate , prepare and be successful at meetings. Why Meet?. Informational To make a decision Legal-hearings Some meetings are contractual. Types of Meetings Reasons You Should Care. Board of Education Meetings Faculty Meeting

blanca
Download Presentation

NIU Presentation

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. NIU Presentation

  2. Objective • To discuss how to navigate, prepare and be successful at meetings.

  3. Why Meet? • Informational • To make a decision • Legal-hearings • Some meetings are contractual

  4. Types of MeetingsReasons You Should Care • Board of Education Meetings • Faculty Meeting • Department Meeting- business • Professional Learning Community (Du Four Model) • Data Team Meeting • Crisis Team Meeting • Student Assistance Team (STAT) Meeting • Parent-Teacher Conference • Building Leadership Team Meeting • Individualized Education Plan (IEP) Meeting & 504 • Budget meeting • Parent Advisory Meeting • Scheduling Meetings • Secretary Meeting • Para- Educator Meeting • Parent Meeting

  5. Appropriate Dress for Meetings • If you want to be treated as a professional, dress like one! (Doctors, Lawyers, Pilots, Bankers) • Highly educated, Tests to validate knowledge, continual improvement and training mandated. • You are evaluated 24/7/365 formally or informally. • Message you send home to parents through their children…Did you know what Mr. Smith wore today… • ***Educators have put themselves in some of the negative light we are viewed in by the public***

  6. Appropriate Dress • Know your Audience BOE Meeting = Suit & Tie if Presenting Faculty Meeting = Shirt- Tie- Dress Pant Parent Meeting = How do you want to be viewed? Female = equal appropriate dress (modesty in attire)

  7. Language • Professional versus Personal (conversational) • You are well educated, demonstrate it and be well spoken. • If you are going to use a humorous anecdote to make a point in a meeting, make sure it is appropriate for the audience. Do not offend anyone!

  8. Know Established Norms • Never be on Time- Be early- My time is as important as yours! • Do not punish people for showing up on time. • Don’t Steal Their Time! • No cell phone use?—Ask…you may need it. • No computer use? ---Ask…you may need it. • No E-mailing during meetings?—Ask…you may need it. • No week-end talk & life discussions.

  9. Behaviors • Eye Contact. • Body language (can tell more through this then through spoken word). • Demonstrate appropriate level of respect. • Do not talk over people. • No BMW meetings. • Your behaviors tell people if you feel they are important (dismissive, prepared).

  10. Goal • Just like a good lesson plan, every meeting should have a well defined objective, and the objective should be known by the audience.

  11. Meeting Set Up Formal v. InformalBe intentional in your set up (Power Position)

  12. Formal Hearing

  13. Discussion

  14. Barrier v No BarrierAuthority v. Trust or

  15. Agenda • If you are in charge of the meeting develop an agenda…send it out in advance. • If you are in charge…make name plates. • If you are in charge…have someone take minutes. • If you are asked to attend a meeting…ask for the agenda in advance. • If you are asked to attend do your research. • 24/7/365

  16. Prepare for Meetings • Review the agenda. • Research any background knowledge you may need to know. • Visit with someone with more knowledge than you about the issues (if possible) before attending (do your homework).

  17. During a meeting • If you are in a formal meeting -Walk around and introduce yourself. -Hand out any papers you have to give to the group individually. -You have two ears & one mouth. Listen twice as much as you talk. -Be an active listener. -Try and figure out the roles of each person in the meeting.

  18. During a meeting • Who is the formal leader, informal leader, expert, antagonist? • Who is the distracter? • Who is the person who can get things accomplished? • Important to know before you choose a side on a topic.

  19. During a meeting • Early in your career you will have very little exposure to the people who may determine your career path. • If you have the opportunity to “shine” in a meeting be prepared! • Do not be afraid to ask for clarification. • Stay on the topic. • Do not open up large meetings for questions…have them come see after the meeting.

  20. Parent meeting • Never meet with out an agenda, a time limit and a witness. • What do you want to meet about? • Stay on that agenda…if they stray tell them they will have to set up another meeting. • Time limit • 15 minutes • 30 minutes • Leave when time is up.

  21. Meeting Mistakes • No Agenda—no goal • Not Prepared! • Too Long—never a bad short meeting • Are your comments meaningful, clear & relevant. • Not being respectful. • Wasting time waiting for those who are late. • No control…allowing arguing… • No end time…rambling • Not staying on task • Not achieving the goal ….and having to meet again on the same topic (some issues are processes that take a number of meetings)

  22. Effective Meeting Cheat Sheet

  23. Questions • What type of meetings do you attend now?

More Related