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Closeout

Closeout. Purpose Closeout. Validate completed activities were approved . Ensure that funds were spent on eligible activities . Ensure compliance with all State + Federal regulations . Authorities.

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Closeout

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  1. Closeout

  2. PurposeCloseout • Validate completed activities were approved. • Ensure that funds were spent on eligible activities. • Ensurecompliance with all State + Federalregulations.

  3. Authorities • Robert T. Stafford Disaster Relief and Emergency Assistance Act (Stafford Act), Section 404 • 44 Code of Federal Regulations (CFR) • Hazard Mitigation Assistance (HMA) Unified Guidance July 12, 2013

  4. Preparing for closeout • Final payment. • Final photos. • Complete documentation file.

  5. Documentation Requirements ChecklistCloseoutTool to assist with completion of file

  6. Closeout request • Subgranteeprovides . . . • Letter requesting closeout. • Includes request for de-obligationsfor unused funds. • Project Closeout Certification in LAHM. • Final Quarterly Report.

  7. LAHM Project Closeout Certification

  8. Closeout request • GOHSEP reviews . . . • Documentation. • File completeness. • Compliance with State + Federal regulations. • GOHSEP requests FEMA Closeout. • Could include de-obligationfor ineligible items or cost underruns.

  9. Recordkeeping • Records must be maintained for three (3) years from the date of FEMA closeout of your last project associated with the specific disaster.

  10. Documentation • DOCUMENT! • DOCUMENT!! • DOCUMENT!!! To keep the funds you receive

  11. The most important part of Closeout is having supporting documentation. • Always keep in mind that your documentation is proof of eligibility for any Federal funds you have received and spent.

  12. Contact Tiffany Thomas tiffany.thomas3@la.gov Christy Johnson christy.d.johnson@la.gov Michael Lee michael.lee@la.gov

  13. Questions?

  14. For more information + to download materials from today’s seminar: gohsep.la.gov/outreach.aspx

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