Regional Governors Summit

1. Regional Governors Summit August, 2012

2. Role Model Power Section Title Sub-Section Title Goes Here Following SWE events, girls report that they are twice as Likely to have an interest in becoming an engineer.

3. Seeing is Believing How Wow! That’s Engineering! and similar programs change the equation.

4. Strategic Objectives for Outreach What are we aiming for? Maximize engagement of members in outreach through improved communications, incentives, and resources. Facilitate partnerships by building a K-12 Outreach Alliance, connecting partner programs to SWE members. Develop ROI awareness for outreach programs via: • Funding process (Program Development Grants) • Impact assessment process (SWEeter Futures) Provide modular core trainings on outreach basics for all volunteers, as well as program specific learning modules. Recognize members for their outstanding contributions to outreach.

5. The Big Picture … It all revolves around you Programs Volunteer Management SWE Members Program Development Grants Alliance Partners & Partner Programs Training

6. Why SWEeter Futures? Make it count! Web-based tool tracks engineering outreach impact by connecting SWE members to: • Volunteer opportunities • Local, national, virtual based on profile • Created by sections and partners • Programs • Partners • Funding • Recognition Visibly showcase our collective impact by reporting volunteer hours, number of events held and number of girls served Demonstrate positive impact of SWE role-models through real data Assure funding by improved visibility into measured impact and results Tell a more compelling and accurate story of the outreach work we do as individuals, sections, regions and as a society.

7. What’s SWEeter Futures Look Like?

8. A Closer Look

9. SWEeter Futures User Hierarchy System Manager Randy.freedman@swe.org Group Manager Report Manager Event Manager User Friends & Family

10. How to Register as a SWEeter Futures User All SWE Members Interested in Outreach Should Register User Registration, Login and Profile InstructionsTo register as a volunteer go to www.swe.org/sweeterfuturesand click “Register” to create your SWEeter futures profile. • You will then receive an email. Please click on the link to create your own password. • Upon creating your password your SWEeter Futures user account will be active and you will be taken to a screen like the one below. Please set up your volunteer profile (step 1) and find volunteer opportunities (step 2). Keep track of your planning and participation hours. After the event return to SWEeter Futures and submit your hours (step 3). SWEeter Futures related questions should be directed to Randy Freedman, SWE Outreach Manager (randy.freedman@swe.org).

11. SWEeter Futures Group Manager Access/Login • The Group Manager has special administrative privileges that allow the ability to add events to the system, promote these events, monitor volunteer rosters and assign other Event Managers. • Group Manager usernames and passwords have been pre-loaded into SWEeter Futures for all sections. They follow a pattern for ease of use more efficient transferability. • Multiple users may use Group Manager access. • Login with Group Manager access by going to www.swe.org/sweeterfutures • User Name: (your SWE code)GM • So the Los Angeles section would have a username of B002GM • Password: swe1950 • Each of these Group Manager accounts must be connected to an email address that the Group Manager can access. • We have pre-loaded the system with a generic Gmail account using the following guidelines • User Name: swe(section code)em@gmail.com • So the Los Angeles section would be sweb002em@swe.org • Password: society1950 • If you choose to use this email address as your outreach email, please go to www.gmail.com and set it up. • You may request a swe.org alias for this email address at aliasadmin@swe.org. • If you have an existing email address you would prefer to use for SWEeter Futures, simply log in with the Group Manager user name and password and update your profile to reflect that email address. • Question? Contact randy.freedman@swe.org

12. SWEeter Futures Group Manager: Adding, Managing and Promoting Events Adding and Managing Events • Log in using your Group Manager user name and password • Click on the “Manage” Tab • Select “Create New Event” and follow the prompts. Promote Your Event to Attract Volunteers • Once an event has been created in SWEeter Futures, you can promote it via the “Promote” feature. • Click on the “Manage” Tab. • Select “Manage Events” • Click “Promote” next to the event and follow the prompts.

13. Our Asks of the Governors General Actions Champion the resource with excitement. Distribute this information to all Section Reps so they can waterfall down to sections. Communicate about SWEeter Futures at all meetings and telecons. Provide a list of SWEeter Futures Champions. One per section. This could be the Outreach Chair, Secretary, or President. Fill out a spread sheet with the following information and email it to randy.freedman@swe.org by Friday, August 31, 2012 Actions with Time Sensitivity Incentives • Free Agilent Kits for any section that adds an event in SWEeter Futures and has at least 10 volunteers signed up. • Entered into SWEeter Futures by September 28th, 2012 – 50 Kits • Entered inter SWEeter Futures after September 28th, 2012 – 25 kits

14. SWEet Rewards for Early Adopters Add an event in SWEeter Futures, have a minimum of 10 volunteers register for that event by September 28th, 2012 and earn 50 free Agilent Kits of your choosing. See all kits at www.swe.org/store and click on Agilent Kits. Each kit serves four students . After September 28th, eligibility moves from 50 to 25 Kits, so act quickly. • To claim your kits: • Email randy.freedman@swe.org once you have met the requirements with your kit order. • Note: the 50 kits will only be awarded to those who have emailed Randy on or before September 28th. Those meeting the requirements and requesting kits after September 28th will be eligible for 25 kits.

15. randy.freedman@swe.org Q & A