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Reporting Back to Basics: Ensuring Accurate and Effective Feedback

Learn how to measure, report, and provide feedback accurately for bursary programs and financial audits. Standardize record-keeping, eliminate inaccuracies, and present clear and verifiable data. Monitor trends and use quantitative reporting for statistical purposes while providing a qualitative narrative for an overall picture.

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Reporting Back to Basics: Ensuring Accurate and Effective Feedback

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  1. Career Wise About Us • An independent, owner managed organisation based in Johannesburg since 1999 with a national footprint.  • Specializing in the management of bursary, scholarship, work experience and internship programmes. 

  2. Career Wise About Us .  • An extensive client base, excellent track record and representing the best practice in bursary management in South Africa. 

  3. About Us • Bursary and scholarship programmes with 2000 bursars under our administration representing a range of disciplines. • Celebrating 20 years of excellence in student support • Motto = Potential, Support, Succeed.

  4. REPORTING BACK TO BASICS • Critical to measure and describe our work and from there to provide feedback to ourselves and our clients

  5. REPORTING BACK TO BASICS • Critical for B-BBEE and financial audit purposes. Also to fulfil DHET, Mining Charter etc. requirements.

  6. REPORTING BACK TO BASICS • Define what you want to measure/report, for whom and why and from there ensure that you have the right data available at the right time using appropriate systems e.g. online applications platform, student database, document filing, accounting/financial systems

  7. REPORTING BACK TO BASICS • Formalise and standardize the record keeping, data collection and interpretation – accuracy and consistency are key

  8. REPORTING BACK TO BASICS • Eliminate/avoid HYPE, NOISE, INACCURACIES, BLATANT UNTRUTHS

  9. REPORTING BACK TO BASICS • Qualitative reporting – a personal, descriptive, narrative conveying an overall picture. Cannot be used for statistical or comparative purposes.

  10. REPORTING BACK TO BASICS • Student X - 2nd Yr. B. Comp. Sci. & Informatics - University of Johannesburg • 2018 RESULTS • Mathematics 72% • Computer Science 2B79% • Informatics 2B95% PROGRESS REPORT XXXX has successfully completed his second year with an overall average of 74% and two distinctions. In 2018 his tuition was funded by a ‘once off’ grant from ABSA and the Trust provided ‘top up’ funding but this will not be available in 2019. He will therefore need full funding from the Trust unless he secures funding from UJ. XXXXX is due to complete his undergraduate degree in 2019.

  11. REPORTING BACK TO BASICS • Quantitative reporting – anonymous, statistical reports. Does not give an individual picture but can be used for statistical or comparative purposes.

  12. REPORTING BACK TO BASICS • Essential to monitor medium to long term trends. Data and stats from one year are meaningless unless compared to a solid set of prior data.

  13. REPORTING BACK TO BASICS • Easy to read and interpret reports. Not verbose or repetitive.

  14. REPORTING BACK TO BASICS • Back EVERYTHING up with solid, verifiable facts. Be clear in everything that is presented. • Graphics are useful but shouldn’t be overdone

  15. Thank You and Happy Reporting

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