Use of Technology to Improve Accuracy and Efficiency of On-Site Inspections

1. Use of Technology to Improve Accuracy and Efficiency of On-Site Inspections Clelia Sanders

2. SC Board of Pharmacy Resources • ReLAES (Regulatory Licensing and Enforcement System) • Mi-Co (Mi-Forms) www.mi-corporation.com • Current Inspection Forms • Inspectors and IT Personnel • Notebook Computers with Phone Cards • Bluetooth Printers CLEAR 2008 Annual Conference Anchorage, Alaska

3. ReLAES • Built Form in ReLAES with Drop-down boxes for convenience • Need Violations to crossover to Inspection Section (Must have previous inspection) • Scan Forms into Document section • Appropriate Security Clearance to access information via LPN Portal • Automatically Expire old inspection and give new inspection due date CLEAR 2008 Annual Conference Anchorage, Alaska

4. Mi Forms • Build templates for Permit Types (Examples: Retail; Retail/Non-Sterile; Retail/Non-Sterile/Sterile Compounding) • Determine Information on Cover Sheet and typed fields or manual with pen • Determine Information to be pulled from ReLAES (Didactic Information/Pharmacist) • What will be stored in Mi-Forms Server for retrieval • Licensure Renewal CLEAR 2008 Annual Conference Anchorage, Alaska

5. Current Inspection Forms • Retail • Institutional • Sterile Compounding • Non-Sterile Compounding • Nuclear Pharmacy • Non-Dispensing Drug Outlet • Medical Gases/DME CLEAR 2008 Annual Conference Anchorage, Alaska

6. Inspectors and IT Personnel • Inspectors compile list of items for drop down boxes for each statute • Inspectors determine combination of inspection forms • IT and Inspector build forms in Mi-Forms and ReLAES • IT determines how to pull/download information between two systems CLEAR 2008 Annual Conference Anchorage, Alaska

7. Notebook Computers and Phone Cards • Notebook Computers and software programs must be compatible and price is determined by contracts • Notebook needs Bluetooth capability • Need Phone Card/Access which is accessible in most areas of state • The lighter the better for travel • Notebook used for all Board of Pharmacy Business (e-mail; inspections; research, etc) CLEAR 2008 Annual Conference Anchorage, Alaska

8. Bluetooth Printer • Bluetooth Printer compatible with Notebook Computer • Capable of Printing Permits and Inspection Reports onsite • Rechargeable to allow for easier travel and limited access to outlets in facilities • Best to have Color Printer to allow for multiple uses (Reports; Violations; Forms) CLEAR 2008 Annual Conference Anchorage, Alaska

9. What Else? • Had to Clean-up some of Information in ReLAES due to differences in original data entry • Differences in Pharmacists and IT Personnel importance of specific data • Obtaining the security level through Administration to complete all functions • Testing each type of Inspection type for all information crossing between two systems • Rearranging and adding information to allow printing of permits on site CLEAR 2008 Annual Conference Anchorage, Alaska

10. PROS Less Paper Ability to see previous inspection info onsite Printing New Permits onsite & save postage Use of computer for multiple functions and reducing trips to office CONS Cost of Initial Start-up Unable to get connect at some sites Unable to get connect at some sites Less personal communication with staff Pros and Cons CLEAR 2008 Annual Conference Anchorage, Alaska

11. Contact Information Clelia Sanders, RPh Inspector, SC Board of Pharmacy E-mail: sandersc@llr.sc.gov Cell phone: 803-260-9818 **Will be available after presentation or throughout the day on September 26th, if you would like to review the program and SC Inspection process** CLEAR 2008 Annual Conference Anchorage, Alaska