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Financial Management

Police Administration: Structures, Processes, and Behavior (Eighth Edition). Financial Management. Charles R. Swanson, Leonard Territo, and Robert W. Taylor. Chapter 12. Introduction. Police department budgets impact a department’s ability to function effectively.

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Financial Management

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  1. Police Administration: Structures, Processes, and Behavior (Eighth Edition) Financial Management Charles R. Swanson, Leonard Territo, and Robert W. Taylor Chapter 12

  2. Introduction Police department budgets impact a department’s ability to function effectively. A police administrator’s effectiveness can be measured by his/her ability to prepare, present, and manage a department’s budget. Unforeseen events can strain resources beyond the budget’s capacity. National economy directly impacts local/state budgets.

  3. Key Budget Terms Budget Fiscal Year Capital Improvement Budget Operating Budget

  4. The Budget Cycle Prepare & Submit Review & Approval Execution Audit & Evaluate

  5. Step 1: Budget Preparation • Smaller jurisdictions typically have less formal budgeting processes • Larger departments have complex, bottom-up processes

  6. Step 2: Budget Review & Approval • City manager(s) meet with police chiefs to review the department's request • The outcome of the meeting can vary • Are the objectives of the police and politicians aligned?

  7. Step 3: Budget Execution Objectives Adjustments Budget Controls

  8. Step 4: Audit & Evaluation • Were financial records and reports properly made? • Were public funds wasted, defrauded, or abused? • Were unauthorized charges/reimbursements made? • Were computations accurate? • Were unauthorized transfers from one budget category to another made? • Were binding requirements followed? • Were expenditures at or less than the approved budget?

  9. Budget Formats • The Line Item Budget • The Program Budget • The Performance Budget • The Planning, Programming Budgeting System • & Zero-Based Budgeting • The Hybrid Budget

  10. The Line Item Budget

  11. The Program Budget

  12. The Program Budget

  13. The Performance Budget

  14. Planning, Programming Budget System& Zero-Based Budgeting • Short-lived budget formats

  15. The Hybrid Budget • Incorporate features from one or more other budget formats

  16. Supplementing the Budget Asset Forfeiture Grants Police Foundations Donation Programs

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