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Financial Management

Financial Management Clark County School District Las Vegas, Nevada Clark County School District Facts Number of Students: 239,821 Number of Schools: 244 167 ES, 41 MS, 32 HS, 1 ES/MS, 2 MS/HS, 1 ES/MS/HS Percent Free and Reduced: 39% Annual Budget: $40,000,000

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Financial Management

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  1. Financial Management Clark County School District Las Vegas, Nevada

  2. Clark County School District Facts • Number of Students: 239,821 • Number of Schools: 244 • 167 ES, 41 MS, 32 HS, 1 ES/MS, 2 MS/HS, 1 ES/MS/HS • Percent Free and Reduced: 39% • Annual Budget: $40,000,000 • Employees: 673 full time, 651 part time • Daily Meals: 152,656

  3. Types of Child Nutrition Programs • Breakfast Program • Lunch Program • USDA Snack Program • Summer Feeding

  4. Types Of Meal Service • Elementary schools • 95 satellite schools receive prepackaged meals • 62 schools are on the dish-up program • 10 Self prep kitchens • Middle schools are self prep • High schools are self prep and most are not on the National School Lunch Program

  5. Challenges • Student population grows at a rate of 10% each year • Open 10 – 12 new schools each year • 76 year round schools • Compete with the county’s major employer, the casinos, for employees • District covers 8,000 square miles

  6. Challenges (continued) • Schools range in size from 14 to 3,000 students • Power shortages • Controlled water usage

  7. Paper/Supplies 7% Equipment5% Miscellaneous 4% Benefits 11% Food 40% Labor 33 %

  8. Revenue Percentages High School Sales 15% Student Payments 28% Other Services 3% Federal Funds 54%

  9. Breakfast: 22,111 Paid: 4,469 Reduced: 364 Free: 17,278 Lunch: 78,246 Paid: 26,499 Reduced: 7,962 Free: 43,785 Daily Participation • A La Carte sales • High Schools: 14,558 • Middle Schools: 3,847

  10. School Level Financial Tools • All school level financial tools are monitored by the school manager and the supervisor • Daily Income And Expense Summary • All revenue • Labor expenses including benefits • All expenses

  11. School Level Financial Tools (continued) • Daily Banking • Armored Car Receipt • Bank Bag Strip • Bank Deposit Slip • Cash Count Slip

  12. School Level Financial Tools (continued) • Daily Production Records • Express Cart Inventory • Used for ala carte sales and nutrition breaks in some of the high schools • Cart is inventoried before it leaves the kitchen and after it returns • Money is to match inventory of items sold

  13. School Level Financial Tools (continued) • MCS software for point of sale, applications and AccuClaim • Computer Generated Reports • Recap/Reconciliation Report • Line Recap • Student Collections Report • Meal Summary

  14. Supervisors’ Financial Tools • School level financial tools plus • Monthly Income And Expense Summary • Monthly Profit And Loss Statement • Comparison of the two reports for each school • Comparison of P&Ls for like schools

  15. Financial Tools That I Use • All of the school reports • All of the Supervisors’ reports • What is different? • The way I slice and dice the information

  16. Always Remember • Financial reports will not help you if you do not use them. • The information that you need is constantly evolving. Financial reports must change as your needs change.

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