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Cataloging and Processing New Media

Cataloging and Processing New Media. Susan M. Sutch smsutch@marc-angel.com An Infopeople Workshop Spring 2006. What We Will Cover. MARC cataloging Metadata tagging Packaging for security and access. What is New Media?. CD and DVD Websites Digital downloads Electronic resources

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Cataloging and Processing New Media

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  1. Cataloging and ProcessingNew Media Susan M. Sutch smsutch@marc-angel.com An Infopeople Workshop Spring 2006

  2. What We Will Cover • MARC cataloging • Metadata tagging • Packaging for security and access

  3. What is New Media? • CD and DVD • Websites • Digital downloads • Electronic resources Electronic communication made possible through the use of computer technology

  4. MARC Cataloging New Media • CD • DVD • Electronic resources • Combined print and electronic formats

  5. 8 MARC Concise FormatsCD / DVD Choices • Computer file • Movies/multimedia • Book On CD/music • Book • Electronic resource • Serial • Mixed • Map • Visual material • Music • Sound recording

  6. Sound recording format Chief source of information Accompanying info Notes MARC Cataloging – Music CD

  7. Visual material format Chief source of information Accompanying info Notes MARC Cataloging - DVD

  8. Electronic Resources Definition Material encoded for manipulation by a computerized device. This material may require use of a peripheral directly connected to a computer (CDROM drive) or a connection to a computer network (Internet). AACR2

  9. Types of Electronic Resources • Websites • Digital collections • Podcasts • CDROM / DVD of computer data

  10. MARC Cataloging Electronic Resources • Leader code • Chief source of information • Extent • Notes • URL

  11. Integrating Resources Electronic or print material that seamlessly updates, often within a calendar day. Can be unknown when the last update was. Examples – (web) Yahoo! website - (print) legal looseleaves

  12. Additional tags 006 856 Notes Combine Print and Electronic Aspects in One MARC Record

  13. 006 Fixed Tag • Use when Leader/06 is other than m • Adds ability to search by both primary material type and electronic resource • Required in OCLC, optional MARC21

  14. 006 Computer File Additions • 006 tag has seventeen positions • To add computer file characteristics • /00 m for computer file • /09 for type of computer file • Unused positions left blank 006 m d 006 [m d ] OCLC

  15. Metadata Tags vs. MARC Tags

  16. Traditional Formats and Access Points • Paper-based and microform-based information resources • Monographs, serials, photographs, etc. • Access provided through local library services • Including ILL

  17. Traditional Cataloging Functions and Access • Acquire material into collection • Describe material using MARC • Manage the collection • Provide access via OPAC / card catalog

  18. New Formats and Access Points • Formats: • web documents, online serials, digital images, digital collections, websites, digital audio and video, born digital material, etc. • Access provided via the web and email

  19. What is metadata? • A neutral term for cataloging without the excess baggage of the AACR2 or the MARC formats (Priscilla Caplan) • Data that facilitates the management, description, and preservation of a digital object or aggregation of digital objects (Judith Cobb)

  20. Metadata Describes • Single item • Collection • Component of collection Any Level of Aggregation

  21. Metadata Can be Stored • Within the digital object or code • html code, headers of image files • Separately • artifacts

  22. Examples of Metadata • Embedded in web page • http://www.apple.com/ • Embedded in digital images • http://www.loc.gov/catworkshop/readings/metadatabasics/examples/embeddedimage.htm

  23. Creating Metadata The creation of metadata is governed by a body of standards, best practices and schemas that, when appropriately applied, work together to facilitate the management, description, and preservation of digital objects.

  24. Metadata Standards • Metadata Encoding Transmission Standards (METS) • California Digital Library Digital Image Collection Metadata Standards • http://www.cdlib.org/about/publications/CDLObjectStd-2001.pdf

  25. Metadata Best Practices Western States Dublin Core Metadata Best Practices CDWA (Categories for the Description of Works of Art), Getty http://www.getty.edu/research/institute/standards/cdwa/3_cataloging_examples/index.html

  26. Types of Metadata • Structural • how compound objects are put together • Administrative • how created, file type, access privileges • Descriptive • identification (title, author, abstract)

  27. Descriptive Schemas (Rules) • Dublin Core • web pages • Visual Resources Association • painting,sculpture • Text Encoding Initiative • printed novels, plays

  28. Encoding (Representation) • Hypertext Markup Language (HTML) • Resource Description Framework (RDF) • Extensible Markup Language (XML)

  29. Why is XML so Important? • Non-proprietary method of storing metadata • Being adopted by every major software company that manipulates text data • Power to represent data independent of programming language, platform, or operating system.

  30. MARC vs. XML MARC (librarian only) 245 04 The Sot-Weed Factor XML (information processing) <title><nonfile>The</nonfile>Sot-Weed factor</title>

  31. MARCXML – Library of Congress

  32. Crosswalks • Enable different schemas to communicate with each other

  33. Crosswalks – Mapping Different Schemas

  34. New MediaPackagingand Security Issues and Concerns

  35. New Media Packaging / Security • Individual item • Cases • Sealants • Downloads for burning • Group packaging • Redbox • IMM technology • RFID

  36. Individual Item:Security and Protection • CD/DVD Cases • Coatings • Sealants • Cleaning sprays • Resurface machines

  37. Group Items:Security and Protection • Redbox http://www.redbox.com/ • Self-checkout kiosks • intelligent media management

  38. RFID Security • System that can combine theft-detection and tracking of library materials • Radio-frequency combined with microchip technology • Uses radio waves to identify individual items and to transfer data from a tag to a reader to a database.

  39. Components of RFID system

  40. RFID System Tags

  41. RFID Self Checkout Station

  42. RFID Security • 3 ft detection maximum • Same capture percentage as tattle tape • No detection near metal shelving • Can flag staff with specific item title

  43. RFID • Advantages/disadvantages of RFID • Privacy concerns • Cost/ROI

  44. RFID Processing • Advantages • conversion is fast, can leave barcodes on • individual CD/DVD can be tagged • can check out multiple items at once • Disadvantages • if power goes out, checkout is down • need booster on CD/DVD tag • possible conflict if tag aligned same way

  45. Privacy Concern Myths • Patron info on RFID tag • Government screeners possible with radio devices • Radio waves are dangerous

  46. RFID Cost / ROI • Systems expensive, can’t mix/match vendors • Tags $.50 to $1.50 each • Too new for many ROI studies, estimate up to five years for return on investment • SFPL study on $ cost do to staff repetitive motion injuries - $265,000.00

  47. What We Covered Today • New media definition and formats • MARC cataloging • Metadata vs. MARC • Packaging and security

  48. Last Tag The real question is: How do we together, as a community, move our trusted circle closer to information consumers at the level of their need? OCLC

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