Meetings

1. 世纪商务英语听说教程 3（第四版） Unit 11 Meetings 大连理工大学出版社

2. Learning Objectives • 1. To understand the main ideas and select specific information while listening. • 2. To get familiar with important points about having a business meeting. • 3. To try to hold a brainstorming meeting.

3. Part III Additional Listening Part IV Viewing & Speaking Part I Active Listening Part II Fun Break Contents

4. Active Listening

5. Tapescript Active Listening Exercise 1 Directions: Listen to a dialogue between Kathy and Tony at a problem solving meeting and choose the best answer to each question. What’s the problem of the budget for the production of the new MP4? A. They made wrong calculations. B. They underestimated the costs. C. They cannot complete the first order. D. The budget decision cannot be approved by their CEO. According to the factory, the costs should be _______. A. about four thousand dollars B. four thousand dollars more than the former budget C. seven percent more than initially projected D. seven percent less than initially projected 1 √ 2 √

6. Active Listening Exercise 1 According to Tony’s calculation, the costs should be ________. A. about four thousand dollars B. four thousand dollars more than former budget C. seven percent more than initially projected D. seven percent less than initially projected They need a budget increase for ________. A. the first order B. the second order C. the first and the second order D. every order The “top brass” in the dialogue refers to ________. A. CEO ``` B. the financial officer C. Tom D. CEO and the financial officer 3 √ 4 √ 5 √

7. Active Listening Exercise 2 Directions: Listen to the dialogue again and decide whether the following statements are true (T) or false (F). 1. The factory underestimated the costs of the new product. 2. If they increase the budget, they will not have a profit. 3. Profit from sales of the first order could cover the cost of the second order. 4. The product can finance itself after the first order. 5. The budget decisions couldn’t be approved by Tony. ( ) F ( ) F ( ) T ( ) T ( ) F

8. Active Listening

9. Tapescript Active Listening Exercise 1 Directions: You will hear a recording of a project meeting. Listen carefully and complete the minutes of the meeting. _______ Jane ________ ________ Tina Hanson _____________________________________ Discuss DME Project _____________________________________ start discussion from Henson __________________________________________ let Marketing prepare for selling the product

10. Active Listening Exercise 2 Directions: Listen to the summary of the dialogue and fill in the blanks according to what you hear. Jane had a meeting with the yesterday and she wanted to start the program . Henson had the report of of the research material, which indicated they were right on track with their preliminary estimate. Tina had contacted the about the equipment they would have to purchase. Cindy had been notified to , but Jane still felt a little worried about the for the equipment. At last, Jane asked Tina to Smith to get him involved. ______________________ production manager ___________________ __________ financial analysis DME ____________ suppliers ____________________ manage the project ___________ ___________________ talk to industry shortage

11. Active Listening

12. Active Listening

13. Tapescript Active Listening Exercise 1 Directions: Listen to a passage once and complete the statements with the words or phrases you hear. _____________ gathering 1. A meeting is a of people to present or exchange information. 2. Meetings come in all shapes and sizes. There are , , seminars. 3. Meetings can now be , teleconference, , or via the Internet. 4. Modern workplaces are built on , sharing of ideas, and effective project . 5. If communication is the lifeblood of any organization, then meetings are the and . _____________________________ everyday office meetings __________________ board meetings _______________ ___________________ face-to-face videoconference ___________ online ___________ teams _______________ coordination ___________ heart ___________ mind

14. Active Listening Exercise 2 Directions: Listen to the passage again and decide whether the following statements are true (T) or false (F). 1. There are more than enough meetings to go around these days, and for no reason. 2. Meetings are less important today. 3. Meetings are the life-blood of any organization. 4. Survey results show that few executives spend 40% ~ 50% of their working hours in business meetings. 5. Harry Hill is a psychologist. ( ) F ( ) F ( ) F ( ) F ( ) T

15. Fun Break Directions: Listen to the following joke and fill in the blanks with the words you hear. Differences Between You and Your Boss 1. When you take a long time, you’re slow. When your boss takes a long time, he’s . 2. When you don’t do it, you’re lazy. When your boss doesn’t do it, he’s . 3. When you make a mistake, you’re an idiot. When your boss makes a mistake, he’s only . 4. When doing something without being told, you’re overstepping your authority. When your boss does the same thing, that’s . 5. When you take a stand, you’re being pig-headed. When your boss does it, he’s being . _____________ thorough ______________ too busy ____________ human _____________ initiative _____________ firm

16. Fun Break Directions: Listen to the following joke and fill in the blanks with the words you hear. 6. When you overlooked a rule of etiquette, you’re being rude. When your boss skips a few rules, he’s being . 7. When you please your boss, you’re ass-kissing. When your boss pleases his boss, he’s being . 8. When you’re out of the office, you’re wandering around. When your boss is out of the office, he’s . 9. When you’re on a day off sick, you’re always sick. When your boss has a day off sick, he must be . 10. When you apply for leave, you must be going for an interview. When your boss applies for leave, it’s because he’s . _____________ original _______________ cooperative ______________ on business ____________ very ill ________________ overworked

17. Additional Listening

18. Tapescript Additional Listening Exercise 1 Directions: Listen to a passage and answer the following questions. 1. What’s the purpose of a sales meeting? ____________________________________________________________________ To get your sales staff ready to sell. 2. What kind of meeting will arouse salespeople’s hatred? ____________________________________________________________________ Meetings without an apparent purpose or agenda. 3. What’s the key to a successful meeting? ____________________________________________________________________ To make the meeting interesting, useful and positive. 4. Why is giving praise important? ____________________________________________________________________ Because praise reinforces positive behavior and encourages everyone to do well.

19. Additional Listening Exercise 1 Directions: Listen to a passage and answer the following questions. 5. What are the ways to make the most of a sales meeting? 1)____________________________________________________________________ get the meeting off to a good start. 2)____________________________________________________________________ recognize your sales team’s efforts. 3)____________________________________________________________________ share stories from the trenches. 4)____________________________________________________________________ give salespeople some general guidelines.

20. Additional Listening Exercise 2 Directions: Listen to the passage three times and write down the missing words or sentences. __________ staff The purpose of a sales meeting is to get your sales (1) ready to sell. Salespeople hate meetings without an apparent purpose or (2) . And when no new information is shared, they feel as if they’re wasting (3) time. It’s important for you not to waste salespeople’s time, but you also need to avoid (4) them with information. The key to almost any successful meeting is to make it interesting, useful and (5) . Before you rally the troops for another sales meeting, (6) some of the following ways to make the most of the time you spend in the office with your sales staff. Get the meeting off to a good start. Salespeople who come in at 7:30 a.m. (7) fresh coffee, orange juice and warm bread. Good food sets the (8) for a great meeting. _________ agenda __________ valuable ______________ overloading __________ ___________ positive consider ____________ ________ tone appreciate

21. Additional Listening Exercise 2 Directions: Listen to the passage three times and write down the missing words or sentences. ____________________________________ _______________________________________________________________ Take a few minutes to congratulate and thank your salespeople for meeting goals, closing deals and making money Recognize your sales team’s efforts. (9) . Praise reinforces positive behavior and encourages everyone to do well. Share stories from the trenches. At least one positive war story should be shared in every meeting. (10) Give salespeople some general guidelines, so they can prepare for the meeting a few days in advance. Ask members of the team to talk to the group about things. ________________________________________________________ _____________ These stories are engaging and fun to listen to, and they reinforce your goals.

22. Viewing & Speaking

23. Viewing & Speaking

24. Videoscript Viewing & Speaking Directions: Watch the second part of a meeting and choose the best answer to each question. Bush is of the opinion that ____________. A. they let the business manage itself B. they let the business manage them C. they should manage the business D. they leave the business alone Watt suggests that the first thing to do is ____________. A. to start a short-term plan B. to start a long-term plan C. to improve the organization D. to have a managing partner 1 √ 2 √

25. Viewing & Speaking Bush takes a(n) ___________ attitude to the proposal for having a managing partner. A. positive B. negative C. indifferent D. skeptical Who will prepare a paper about the management structure and the functions of the managing partner? A. Sally. B. Bush. C. Watt. D. Watt and Sally. The main topics of the meeting are _____________. A. planning and improving the organization B. pushing the business and letting it manage itself C. discussing the notes and circulating them D. having a managing partner and starting a plan 3 √ 4 √ 5 √

26. Viewing & Speaking Directions: Watch the video again and work with your partner by supplying the information about what has been done at the meeting. 1. The first thing discussed at the meeting: . 2. Sally is asked to 3. The second topic discussed at the meeting: . 4. Watt is asked to ____________________________ starting a long-term plan ________________________________________________________ ____________________ make notes on the long-term plan and circulate them for discussion at the next meeting. ____________________________ improving the organization ________________________________________________________ ______________________________________________________________________ make notes on the management structure and the functions of the managing partner and circulate them for discussion at the next meeting.

27. Viewing & Speaking Directions: Suppose your company is producing a new type of MP4 players (5th generation). Now you are going to hold a brainstorming meeting on how to bring the new product to the market. Divide yourselves into groups of five, including the chairperson, who may refer to the Useful Expressions for Running a Meeting section. Each participant gives his/her ideas of how to sell the new product to the public. The following hints are for your reference. • Some hints: • Put the new product in an eye-catching package so that it tells the customer exactly what the product is at first glance. The packaging should highlight the attributes of the product. • Make simple, short-length product demonstration videos to be played at trade shows.

28. Viewing & Speaking • Some hints: • Hold an exhibition or attend trade shows. Display the product and play the product demonstration video at a trade show. • Create informative advertisements and print them off for distribution in areas that will bring attention to the product. • Distribute flyers door to door. • Make full use of free Internet advertising. • Use our company’s website to highlight the new product with an announcement on the home page and a link to the product information. • Let the first 50 customers try the product for free for 10 days.

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