Cash Management Data Collection System

1. Title III Program and FundingMichele Anberg-EspinosaBilingual/Migrant Education Programs ConsultantErin KoepkeEducation Programs Consultant

2. Cash Management Data Collection System • Federal cash management requirement • Quarterly web-based report • Determines quarterly apportionments • 25 percent of annual entitlement less reported cash balance • Most recent reporting period: April 9–30, 2011

3. Cash Management Data Collection System Resources and Contacts • For more information on the data collection system, including instructions, reporting dates, and frequently asked questions, please visit the California Department of Education’s (CDE) Federal Cash Management Web page at http://www.cde.ca.gov/fg/aa/cm. • For program questions, please contact Karen Almquist, Education Fiscal Services Assistant, by phone at 916-327-4406 or by e-mail at FederalCashManagement@cde.ca.gov.

4. Title III Payments Fiscal Year 2010–11 • The second payment was released in March 2011. • Warrants were mailed and should have been received by county treasurers in April 2011. • The third payment is scheduled to be released by early June 2011.

5. Expenditure Reporting Consolidated Application, Part I • The Consolidated Application (ConApp) Part I is due on June 30, 2011. Local educational agencies (LEAs) will report obligations for fiscal year (FY) 2009–10 and FY 2010–11. • The CDE will use this information for budgetary oversight purposes.

6. 2011–12 Eligibility and Application Process • Applications for 2011–12 must be submitted by June 30, 2011. Applications submitted after this date are not guaranteed funding. • LEAs eligible to apply via ConApp I • Limited English Proficient (LEP) Student Sub-grant Program: $10,000 or more • Immigrant Education Student Sub-grant Program: $5,000 or more • Report proposed expenditures • LEP: Page 24 • Immigrant: Page 23

7. 2010–11 Student National Origin Report • The Student National Origin Report (SNOR) is the annual count of immigrant students. • The 2010–11 SNOR submission window was from March 15, 2011, through April 15, 2011. • For late SNOR submission, please contact the Language Policy and Leadership Office (LPLO) by phone at 916-319-0845 or by e-mail at SNOR@cde.ca.gov. • If there are no immigrant students, a report is still required for determining funding eligibility for future years.

8. Private School Request to Participate-Immigrant • Private schools in the jurisdiction of Title III-Immigrant eligible LEAs must request or decline to participate in the Title III Immigrant Education program via online reporting, due June 30, 2011. • A letter detailing the process is anticipated to be mailed by May 30, 2011 to private school administrators. A separate letter will be mailed to LEAs. • The amount generated by the total number of private school students requesting to participate will be added to the corresponding LEA’s 2011–12 allocation.

9. Private Schools-Limited English Proficient • On ConApp I, LEAs are asked to report two things on the private school page: • the private schools they will serve with Title III LEP funds in 2011–12; and • the private school students they served with Title III LEP funds in 2010–11 • LEAs will be reimbursed in 2011–12 based on the private school students served in 2010–11 as reported by the LEA.

10. The Title III Funding Application Process You must apply to receive funds! Information on eligibility is available at the following Web pages: • The California Department of Education’s Title III Language Instruction for LEP students Web page at http://www.cde.ca.gov/sp/el/t3/lep.asp • The California Department of Education’s Title III Immigrant Students Web page at http://www.cde.ca.gov/sp/el/t3/immigrant.asp

11. The Title III Funding Consortia Online Application Process LEAs generating less than $10,000 (LEP) and $5,000 (Immigrant) apply via the online consortia application process. Applications are due by June 30, 2011. • A letter detailing application information is anticipated to be mailed by May 30, 2011 to consortia eligible LEAs. • If your LEA is eligible to apply via the ConApp, but opts to apply via consortia, the LEA must request a pin/password from the LPLO directly.

12. Title III Contacts LEP Student Sub-grant fiscal questions: Patty Stevens, Associate Governmental Programs Analyst, by phone at 916-323-5838 or by e-mail at pstevens@cde.ca.gov LEP Student Sub-grant programmatic questions: Michele Anberg-Espinosa, Bilingual/Migrant Education Programs Consultant by phone at 916-323-4872 or by e-mail at manbergespinosa@cde.ca.gov Immigrant Student Sub-grant fiscal questions: Clifton Davis, Jr., Associate Governmental Programs Analyst, by phone at 916-323-5808 or by e-mail at cdavis@cde.ca.gov Immigrant Student Sub-grant programmatic questions: Erin Koepke, Education Programs Consultant, by phone at 916-323-5467 or by e-mail at ekoepke@cde.ca.gov

13. Two-Way Bilingual Immersion Two-Way Bilingual Immersion (TWBI) Directory • A letter with instructions for directory updates was mailed to LEAs the first week of April, 2011. • Updates were due by May 6, 2011. • The results are anticipated to be available by the National TWBI Conference, June 27-30, 2011.

14. Two-Way Bilingual Immersion National TWBI Conference: Sacramento, CA., June 27–30, 2011 For more information please visit the Two-Way California Association of Bilingual Education Web site at http://twowaycabe.org/ (Outside Source).

15. Two-Way Bilingual Immersion Contact • For questions regarding TWBI, please contact Michele Anberg-Espinosa, Bilingual/Migrant Education Programs Consultant, by phone at 916-323-4872 or by e-mail at manbergespinosa@cde.ca.gov.