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Cash Management Data Collection (CMDC) System

Cash Management Data Collection (CMDC) System. California Department of Education School Fiscal Services Division. CMDC Purpose.

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Cash Management Data Collection (CMDC) System

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  1. Cash Management Data Collection (CMDC) System California Department of Education School Fiscal Services Division

  2. CMDC Purpose • A Web-based data collection application for local educational agencies to report federal cash management data for federal programs under the No Child Left Behind (NCLB) Act. • Federal statutes require the California Department of Education (CDE) to implement cash management practices that minimize the time elapsing between the receipt and disbursement of funds by recipients of federal grants awarded by the CDE. The Federal Cash Management Data Collection (CMDC) system was implemented to provide the CDE with necessary data to comply with this requirement.

  3. Programs Included in CMDC • Title II, Part A • Title I, Part A • Title I, Part D, Subpart 2 • Title III, Limited English Proficient (LEP) • Title III, Immigrant (IMM)

  4. CMDC Data Collected • Cash Balance for each program LEA has a entitlement. • Enter the total balance in your agency’s cash account(s). Whole dollar amounts only. • Cash balance includes the cumulative total of all funds held for these programs by your agency as of the date you are completing this form, regardless of the fiscal years for which the funds were awarded. • A deficit cash balance (i.e., your agency has expended cash for the program in excess of the amounts received from the CDE) should be reported as a negative amount.

  5. CMDC Logon Page

  6. CMDC Contact Info

  7. CMDC Submit Data

  8. CMDC PDF Receipt

  9. Submission Success!

  10. Payment Calculated • Apportionments will be calculated based on the cash balance submitted. The apportionment will equal the difference between 25% of the LEA's annual entitlement, and cash balance up to the entitlement amount. • Apportionments for a particular fiscal year will be paid after the allocations for any prior year grant award(s) have been fully paid, unless the authority to obligate those funds has expired.

  11. Calculation Example • If a cash balance of $(-250) is submitted for an LEA with a yearly entitlement of $500, the calculated apportionment will be 25% of 500+250 or $125+250=$375. • If cash balance of $300 is submitted for an LEA with a yearly entitlement of $1600, the calculated apportionment will be 25% of 1600-300 or $400-300=$100.

  12. Time frame for payment • Leaves Accounting Office approx 5 weeks from close of CMDC window • Routed to State Controller’s Office • To Districts/COEs/Charters

  13. Additional Information • http://www.cde.ca.gov/fg/aa/cm/ • Federalcashmanagement@cde.ca.gov Karen S. Almquist, School Fiscal Services Division at 916-327-4406

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